6/18 back up materials

I posted the agenda without the back up materials.

Here is the link to the Select Board’s back up materials for its meeting on June 18 – http://www.town.medfield.net/663/Agenda-Packets,

and the agenda is below:

TOWN OF MEDFIELD POSTED: MEETING NOTICE TOWN CLERK POSTED IN ACCORDANCE WITH THE PROVISIONS OF M.G.L. CHAPTER 39 SECTION 23A AS AMENDED. Board of Selectmen Board or Committee PLACE OF MEETING DAY, DATE, AND TIME Town Hall, Chenery Meeting Room, 2nd floor Tuesday June 18, 2019 @ 7:00 PM AGENDA (Subject to change) 7:00 PM Call to order Disclosure of video recording We want to take a moment of appreciation for our Troops serving in the Middle East and around the world Citizen Comment Appointments Rob Gregg / Parking at the Peak House Medfield Youth Outreach / Chelsea Goldstein-Walsh, Interim Director and Medfield Youth Advisory Board Discussion of MYO and departmental staffing Action Items Chelsea Goldstein Walsh requests the Board of Selection authorize Kristine Trierweiler, Town Administrator, as the authorized signatory for the Drug Free Communities Grant (Due July 8, 2019) Police Chief Guerette requests the Board of Selectmen vote to authorize Chairman Murby to sign Request for Transfer Form for Police Officer Michael Saulnier, Police Officer Joseph Brienze, and Police Officer Patrick Kelleher Police Chief Guerette requests the Board of Selectmen appoint Kailee Lutz and Ray Burton as Special Police Officers Police Chief Guerette requests the Board of Selectmen authorize the Chair to sign letter state Police Chief Guerette is the Department Head and requires access to NeoGov Police Chief Guerette requests the Board of Selectmen appoint Sergeant Larz Anderson as Deputy Chief of the Police Department Police Chief Guerette requests the Board of Selectmen authorize Chief Guerette to seek lateral transfers for the Medfield Police Department Fire Chief Carrico requests the Board of Selectmen vote to sign Medical Services Agreement with the Town of Mansfield Fire Chief Carrico requests the Board of Selectmen vote to declare Fire Engine #3 as surplus and authorize the Fire Chief to dispose of the engine Facilities Director Amy Colleran requests the Selectmen vote to sign two on-call roofing contracts for services at the Medfield State Hospital; contractors Almar LLC, Medfield and Caffrey Roofing and Painting Co. Milford Medfield Cultural Alliance, Jean Mineo Chair, requests the Town contribute $2,500 from the Local Meals Tax Fund toward the planned activities Town Administrator requests Selectmen vote to sign contract with VFIS for 111F Insurance for Police and Fire Selectmen are requested to vote to sign appropriation transfers for FY2019 Selectmen are requested to vote to sign SSERG contract awards and authorize Maurice Goulet, DPW Director to sign all related contract documents FY20 DPW Supplies FY20 Water and Sewer Treatment Chemicals FY20 to FY21 Office Supplies FY20 Copy Paper Pending Budget timeline discussion Discuss process for Town Administrator evaluation Licenses and Permits (Consent Calendar) Friends of the Medfield Library request permission to place a sandwich board Wednesday through Saturday at the Transfer Station advertising their half price book sale which takes place on the last Saturday of the month. The request is for each month that a book sale is planned The Cystic Fibrosis Foundation requests permission to conduct their annual Charity Bicycle Ride through a part of Medfield on Saturday October 5, 2019 Approval of Meeting Minutes November 6 & 27; December 11 & 18; January 8; April 2 & 23; May 28 Town Administrator Update Review Board of Selectmen Action List Selectmen Report Informational Department of Housing and Development certifies that Medfield is in compliance with our Housing Production Plan effective May 10, 2019 to May 9, 2020 Building Commissioner Gary Pelletier responds to May 28 violation letter regarding parking spaces at the Senior Center Next meeting dates July 9 and 30 August 13 and 2720190618-Agenda_Page_220190618-Agenda_Page_3

Budget calendar

At the select board meeting on 6/4/19, Town Administrator Kristine Trierweiler distributed her draft calendar for the budget cycle for this coming year.  This was music to my ears, as the sort of structure I have hoped to see for quite some time.  I have inserted the calendar below and here via a link if you instead want a PDF –  20190604-Kristine Trierweiler-budget calendar

This is the sort of institutionalizing of a structure for the town government that we have been needing, so that all residents can understand how and when we make the sausages, and I am looking forward to more such protocols being implemented.

FY2021 B~dget Planning Calendar DRAFT • Month Due By Responsible Event TA Town Administ rator June 6/1/ 2019 ACC Preliminary Audit Begins BOS Board of Selectmen 6/4/2019 BOS Regular BOS Meeting we Warrant Committee 6/12/2019 DH Mont ly Department Head Meeting TC Treasurer/Collector 6/15/2019 ASR Annual Preliminary Commitment ASR Assessors 6/17/2019 we Final Meeting to vote RFT/Appropriation Transfers ACC Accounting 6/18/2019 BOS Regular BOS Meeting CBC Capital Budget Committee 6/30/2019 DH Submit Capital Budget Requests sc School Committee 6/30/2019 T/C Prelinary Tax Bills Q1 for RE/Personal Property Mailed DH Department Heads 6/30/2019 ACC Close of the FY19 Budget Year 6/30/2019 ACC Close Overlay Surplus t o Free Cash July 7/1/2019 All Sta rt of FY2020 7/9/2019 BOS Regular BOS Meeting 7/10/2019 DH Monthly Department Head Meeting 7/23/2019 BOS Regular BOS Meeting 7/23/2019 BOS Town Administrat or Evaluation 7/31/2019 BOS Identify Goals for FY21 Budget 7/31/2019 BOS Annual Committee Appointments BiWeekly CBC Capit al Budget Review August 8/1/2019 TC Quarter #1 RE Tax Bills Due 8/13/2019 BOS Regular BOS Meeting 8/27/ 2019 BOS Regular BOS Meeting 8/30/2019 CBC Capit al Budget Recommendations and Development of 5 Year Plan 8/ 27/2019 TA End of FY2020 Budget Review20190604-Kristine Trierweiler-budget calendar_Page_220190604-Kristine Trierweiler-budget calendar_Page_3

SB on 6/18

TOWN OF MEDFIELD POSTED: MEETING NOTICE TOWN CLERK POSTED IN ACCORDANCE WITH THE PROVISIONS OF M.G.L. CHAPTER 39 SECTION 23A AS AMENDED. Board of Selectmen Board or Committee PLACE OF MEETING DAY, DATE, AND TIME Town Hall, Chenery Meeting Room, 2nd floor Tuesday June 18, 2019 @ 7:00 PM AGENDA (Subject to change) 7:00 PM Call to order Disclosure of video recording We want to take a moment of appreciation for our Troops serving in the Middle East and around the world Citizen Comment Appointments Rob Gregg / Parking at the Peak House Medfield Youth Outreach / Chelsea Goldstein-Walsh, Interim Director and Medfield Youth Advisory Board Discussion of MYO and departmental staffing Action Items Chelsea Goldstein Walsh requests the Board of Selection authorize Kristine Trierweiler, Town Administrator, as the authorized signatory for the Drug Free Communities Grant (Due July 8, 2019) Police Chief Guerette requests the Board of Selectmen vote to authorize Chairman Murby to sign Request for Transfer Form for Police Officer Michael Saulnier, Police Officer Joseph Brienze, and Police Officer Patrick Kelleher Police Chief Guerette requests the Board of Selectmen appoint Kailee Lutz and Ray Burton as Special Police Officers Police Chief Guerette requests the Board of Selectmen authorize the Chair to sign letter state Police Chief Guerette is the Department Head and requires access to NeoGov Police Chief Guerette requests the Board of Selectmen appoint Sergeant Larz Anderson as Deputy Chief of the Police Department Police Chief Guerette requests the Board of Selectmen authorize Chief Guerette to seek lateral transfers for the Medfield Police Department Fire Chief Carrico requests the Board of Selectmen vote to sign Medical Services Agreement with the Town of Mansfield Fire Chief Carrico requests the Board of Selectmen vote to declare Fire Engine #3 as surplus and authorize the Fire Chief to dispose of the engine Facilities Director Amy Colleran requests the Selectmen vote to sign two on-call roofing contracts for services at the Medfield State Hospital; contractors Almar LLC, Medfield and Caffrey Roofing and Painting Co. Milford Medfield Cultural Alliance, Jean Mineo Chair, requests the Town contribute $2,500 from the Local Meals Tax Fund toward the planned activities Town Administrator requests Selectmen vote to sign contract with VFIS for 111F Insurance for Police and Fire Selectmen are requested to vote to sign appropriation transfers for FY2019 Selectmen are requested to vote to sign SSERG contract awards and authorize Maurice Goulet, DPW Director to sign all related contract documents FY20 DPW Supplies FY20 Water and Sewer Treatment Chemicals FY20 to FY21 Office Supplies FY20 Copy Paper Pending Budget timeline discussion Discuss process for Town Administrator evaluation Licenses and Permits (Consent Calendar) Friends of the Medfield Library request permission to place a sandwich board Wednesday through Saturday at the Transfer Station advertising their half price book sale which takes place on the last Saturday of the month. The request is for each month that a book sale is planned The Cystic Fibrosis Foundation requests permission to conduct their annual Charity Bicycle Ride through a part of Medfield on Saturday October 5, 2019 Approval of Meeting Minutes November 6 & 27; December 11 & 18; January 8; April 2 & 23; May 28 Town Administrator Update Review Board of Selectmen Action List Selectmen Report Informational Department of Housing and Development certifies that Medfield is in compliance with our Housing Production Plan effective May 10, 2019 to May 9, 2020 Building Commissioner Gary Pelletier responds to May 28 violation letter regarding parking spaces at the Senior Center Next meeting dates July 9 and 30 August 13 and 2720190618-Agenda_Page_220190618-Agenda_Page_3

Peak House Heritage Center opens Sunday

20190616-peak house jeritage opening

The Peak House, one of the town’s and the country’s oldest houses is newly rejuvenated by the creation of the Peak House Heritage Center, a Medfield Foundation initiative.  Their website is chock-a-block full of data, details, graphics, and information – in a word it is spectacular.  It is also beautiful, fascinating, authoritative, and has an easy to navigate interface.  Link to it here https://peakhouseheritagecenter.org/

 

 

This is what “safe harbor” looks like!

John Kelly’s Medfield Meadows went from being the Mega-B to being the most recent, welcomed Local Initiative Program (LIP), that gives the Town of Medfield another year of safe harbor from unfriendly 40B’s per the notice received this week from the Department of Housing and Community Development (copy attached below).  Our affordable housing – Subsidized Housing Inventory (SHI) – #s have increased from about 4.5% when we finally woke up, to 8.29% today including Medfield Meadows.  If the planned Rosebay on Pound Street and the Mayrock development at the Legion site are permitted, we will be very close to the 10% permanent protection threshold.  However, those threshold numbers will adjust upwards based on the 2020 census’ number of housing units in town, so we will need even more SHI to stay fully protected.

Kudos to the Affordable Housing Trust for shepherding the town to a place of safety.

Commonwealth of Massachusetts DEPARTMENT OF HOUSING & COMMUNITY DEVELOPMENT Charles D. Baker, Governor + Karyn E. Polito, Lt. Governor + Janelle L. Chan, Undersecretary June 10,2019 Mr. Gustave Murby, Chairman Medfield Board of Selectman Town House/ 459 Main Street Medfield, MA 02052 Housing Production Plan - Certification Approved Dear Mr. Murby: The Department of Housing and Community Development (DHCD) certifies that the Town of Medfield is in compliance with its Housing Production Plan. This certification is effective for a one year period beginning on May 10,2019 to May 9, 2020. This Certification of Municipal Compliance is based on the following findings: 1. Medfield has provided evidence that the required number of units described in its request is eligible to be counted towards certification. 2. The 27 Subsidized Housing Inventory (SID) eligible units in this project (Medfield Meadows SID ID # 10290 meet the number (21) necessary to satisfY a one year certification threshold. 3. The housing development is consistent with the production goals outlined in Medfield Housing Production Plan. Please note that all units must retain eligibility for the SID for the entire certification period. If units are no longer eligible for inclusion on the SID, they will be removed and will no longer be eligible for certification. This action may affect the term of your certification. I have included an updated list of SID eligible units. Medfield's current SID stands at 8.29%. If you have any questions or need assistance, please contact Phillip DeMartino, Technical Assistance Coordinator, at (617) 573-1357 or Phillip.DeMartino@state.ma.us. Associate Director, DHCD cc Senator Paul Feeney Representative Shawn Dooley Representative Denise C. Garlick Sarah Raposa, Town Planner, Medfield Michael J. Sullivan, Town Administrator, Medfield John J. McNicholas, Acting Chair, Zoning Board of Appeal 100 Cambridge Street, Suite 300 Boston, Massachusetts 02114 www.mass.gov/dhcd 617.573.1100 Medfield DHCD ID# 1890 1891 1892 1893 4360 9953 10062 10063 10221 10222 10290 6/10/2019 DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT CH40B SUBSIDIZED HOUSING INVENTORY Builtw/ Total SHI Affordability Comp. Subsidizing Project Name Address Type Units Expires Permit? Agency Tilden Village 30 Pound Street Rental 60 Perp Yes DHCD Allendale Dale Street Ownership 17 Perp YES DHCD DHCD The Village at Medfield Turtle Brook Way Ownership 6 Perp YES DHCD DHCD Wilkins Glen Wilkins Glen Road Rental 103 2042 YES MassHousing DHCD DDS Group Homes Confidential Rental 5 N/A No DDS The Pare at Medfield One Gateway Drive Rental 92 Perp YES DHCD Country Estates 21, 25, & 29 Hospital Rd Ownership 8 Perp YES MassHousing Cushman House aka Cushing 67 North Street Rental 8 Perp YES DHCD House 71 North Street 71 North Street Rental 8 Perp YES DHCD Hillside Village 80 North Meaows Road Rental 16 Perp YES DHCD Medfield Meadows 41 Dale St Mix 27 Perp DHCD Medfield Totals 350 Census 2010 Year Round Housing Units Percent Subsidized 4,220 8.29% Medfield Page 1 of 1 This data is derived from information provided to the Department of Housing and Community Development (DHCD) by individual communities and is subject to change as new information is obtained and use restrictions expire20190610-DHCD-ltr from-Medfield HPP 2019 Cert OK_Page_2

Property tax relief for seniors

fy17-dor-average-tax-bill-map

Many towns are now providing some property taxes relief for seniors.  I think Sudbury was the first to initiate doing so and got special legislation to allow the town to help its economically more needy seniors by shifting part of their taxes to the rest of the residents.

At the Massachusetts Selectmen Association meeting I attended Saturday I spoke with Jonathan, a Wakefield Select board member (it is a 7 member board), learned they are doing so too, and he got me information on their program from their Assessor (copy attached below).

First, below are my notes from when I spoke with the Sudbury Assessor and got its system.  This is their PowerPoint from their town meeting:  2018 ATM Article 15 Senior Means Tested Exemption Presentation

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Telephone call to Cynthia Gerry, Assessor – assessors@sudbury.ma.us | (978) 639 – 3393
a. 2012 special legislation
b. Renewed a couple of times
c. In place through FY21
d. Senior means program
e. Linked to circuit breaker
f. Long time resident who qualify for circuit breaker can qualify for property tax relief
g. Well received
h. FY14 was first year
i. Average of about 110 applicants
j. Not funded by overlay, so residential exemption funded
k. Benefit cap was at 0.5% of total levy
l. The Board of Selectmen can increase it to 1%, but have not gone that high
m. $400K last year, about 0.5%
n. Pay about 10% of circuit breaker income plus 10% of circuit breaker income
o. Asset component to legislation, but vague and up to the board of assessors to use
i. No set limit
ii. Do get a financial statement
p. Deferral of RE taxes
i. Age 60
ii. Income matches circuit breaker ($86K)
iii. 2% rate
iv. Mortgage companies will not agree, as town becomes first lien holder
q. She will email me info

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Second, this is the email from the Assessor for Wakefield, who appears to also be the Asessor for Reading, describing his program  –

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Hey Pete and Jonathan,

 

Yup, I did this in Reading and we’re going to do it in Wakefield.  I can’t count the number of friends and colleagues that have reached out to me on this important topic.

 

Reading plan is simple:

 

Senior must receive the Senior Circuit Breaker Income Tax Credit.  Pls see state guidelines.

Senior is 65 and co-applicant at least 60

Own and occupy home in the town for 10 years.

No other significant assets (tough to define as it’s one of those ‘I’l know it when I see it’ things, second home, etc)

 

In Reading, the benefit is anywhere from 50% to 200% of their CB credit.

Cost is shifted onto the Residential class of property

 

Wakefield is similar except that the credit is simply a 100% match.  No disrespect intended but politics and taxes don’t mix

 

My models rely on receipt of the CB Credit.  I did this because it’s already a state sponsored means test.  Any changes like house value, assets, etc. would result in a local means test like a couple of towns have.  I have about 650 people that receive the CB credit in each town.  In Reading for FY 2018 195 applied and 183 were approved at 200% relief but, too much relief has an unintended consequence whereby some folks lost their CB credit the following year.  FY 2019 Reading did 150% and 177 received it. I anticipate more folks being eligible for Fy 2020.  Moreover, since it involves a shift in the tax rate, the application time is the month of August to allow me enough time for tax rate computation.

 

Hope this helps and feel free to email any further questions that you may have.

 

Best,

 

Victor

Adjust your standards

At the meeting for select board members yesterday I learned that the MBTA recently made the buses run on time by adjusting its schedule. The MBTA simply changed the data so that arrival times were later, to match what had already been the times in practice. Hence the buses then ran on time even though they were still driving at the same times.

Hence too for the 2020 election, people just need to adjust their expectations. Hence the bumper sticker seen at Shaw’s today.