Category Archives: Town Meeting

MEA’s Forum on Community Choice Aggregation – 7PM, 7/22/20

Mayor, Colleeen Sullivan’s article in Medfield Patch – register via MEAMedfield@gmail.com

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Community Corner

Medfield – Community Choice Aggregation Info Forum, 7/22/20

In anticipation of the vote at the next Town Meeting, the July 22 virtual forum will consider questions like how does CCA work, etc?

(Colleen)

The following authored by Fritz Fleischmann, Medfield Environment Action member.

Join Us: Community Choice Aggregation: Informational Forum on July 22

Medfield has a new environmental group: Medfield Environment Action (MEA). Its mission statement declares:

Medfield Environment Action (MEA) is a grassroots organization of residents. We share information about the accelerating environmental destruction and climate emergency to empower local action. We seek to build a movement of informed citizens, dedicated to the preservation of a living environment in Medfield and beyond. Our goal is for those informed citizens to support each other and work together for solutions.

MEA will work to:

  • initiate and support measures by our town and state governments that will positively impact our environment;
  • help reduce energy consumption and render the consumed energy renewable/sustainable;
  • reduce other environmental impacts in our community.

One of MEA’s first initiatives is to host two virtual forums, on July 22 and August 17, which will provide an opportunity to learn about two environmental choices for Medfield that will be voted on at the next Town Meeting: whether to embrace Community Choice Aggregation, and how to set Medfield’s climate goals.

The first virtual forum on Wednesday, July 22, at 7:30 p.m. will take up the question of Community Choice Aggregation (CCA). CCA is a method of buying renewable electricity in bulk for a town’s operations and for its residents. MCAN (the Massachusetts Climate Action Network) describes it as “a program towns and cities can use to switch everyone in the town who is on basic service over to cleaner energy. An energy broker helps the community purchase the amount of energy which best fits their needs. Residents may opt out at any time. The energy is still distributed and billed through the town’s original utility (i.e. Eversource or National Grid).” Voters in a growing number of towns in Massachusetts have either approved such a program (Melrose, Brookline, and Lexington were among the early adopters), or are the in various stages of adopting it.

In anticipation of the vote at the next Town Meeting, the July 22 virtual forum will consider such questions as: how does CCA work? What are the benefits (and are there any downsides)? Will residents save money? Can they opt out of it? Is it right for Medfield?

Interested residents can register for this forum by writing to MEAMedfield@gmail.com; once registered, they will receive an invitation with a link to the forum. Information about the second forum on August 17 will be published in due course.

ATM – updated plan

Email from Kristine Trierweiler –

Town Meeting 2020_V3

We had our final walk-thru today, we updated the field layout and map.

We have also changed from boom microphones to (4) standing mics for people to use, we have sanctuary mic covers that staff will change between users.

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Information I previously shared –

atm 2020 ANNUAL TOWN MEETING Logistics_KTEDIT

ATM – 11AM on 6/27/20 at MHS

Get all the detailed information for the 2020 annual town meeting (ATM) from the town website here

atm Town Meeting 2020 Field Layout

atm 2020 ANNUAL TOWN MEETING Logistics_KTEDIT

 

https://www.town.medfield.net/1842/2020-Annual-Town-Meeting

 

ATM Warrant / Budget Cuts

MHS field-2

Annual Town Meeting set for 11 AM June 27 on MHS field

The COVID-19 delayed 2020 annual town meeting (ATM) will take place on Saturday, June 27 at 11 AM outdoors on the Medfield High School turf field, with a rain date on June 29.  The warrant for the ATM has been pared down to just the articles needed to enact the FY21 budget, with the intention to hold a special town meeting when the virus permits, perhaps in the fall, to deal with any other necessary town business.

The Select Board voted last night to recommend approval of all the articles.  The Warrant Committee had already voted to recommend approval of all but one or two of the articles, and is expected to recommend approval of the remaining ones when they receive the final numbers related to those articles.

The town’s budget is built off a guess that the town’s state aid will be reduced by 10% next year.  It is a guess because the state legislature is not able to give the town guidance on what to expect, because the federal government has yet to share with the state what to expect by way of federal assistance – creating this uncertainty for every American city and town is not the way government should run.

The Select Board is expected at its next meeting on June 16 to vote to make use of the legislation passed this past week that allows the ATM quorum to be reduced to just 10% of the usual quorum – our quorum is 250.

See the 2020 ATM warrant articles here –

20200609-KT-BOS ATM DRAFT 06082020

Budget cuts

Also at the Select Board meeting last night, the Town Administrator, Kristine Trierweiler, recommended and the Select Board approved the following town side budget cuts in order to balance the town’s FY21 budget:

Town Administrator's Recommended Budget Cuts Department Amount Details All departments $8,279 All office supplies accounts cut by 20% Town Administrator $17,321 Reduce TA Overtime Account to $1,000 (this account pays for OT as well as Retirement Seperations) Town Administrator $5,000 No contractual increase for TA Staff reduction ‐ Town Accountant $25,267 Eliminate (2) part time employees Hours reduction‐Payroll $21,998 Reduced hours for an FT employee Merit/COLA $41,113 Managerial Merit (24 Positions)* Merit/COLA $105,425 All Non Union Town employees 2% COLA (Water and Sewer Listed Below for Enterprise, Police and Fire would have to be addressed in CBA) IT $25,000 Eliminate funding for Network Consultant and capital equipment replacement (both funded for emergency purposes) Facilities ‐ Hiring Freeze $35,000 Facilities 0.6 employee Police ‐ Staff Reduction $54,476 Reduced request by one police officer Building Department ‐ Reduced hours $1,057 Adjust part‐time employee hours DPW ‐ Hiring Freeze $53,102 Vacant full time position DPW Highway Materials $25,000 Level fund from FY20 DPW New position $70,387 No new position at DPW Council on Aging $10,135 Allocated expenses from Revolving Fund (budget offset) Budget adjustments $10,836 Reduced budget requests in various departments Library ‐ hiring freeze $14,710 Vacant part time position Parks and Recreation $48,942 Cut swim pond salaries from the General Fund. Any swim pond related salaries to be paid from the Parks and Recreation Revolving Fund, which receives camp and swim pond fee revenue Police Officer Medical bill $58,000 Make payment in FY20, rather than FY21 ‐ this was planned to be a monetary article Total $631,048 Free Cash Usage Amount Details Stabilization Fund $200,000 Cut annual payment of Free Cash into the Stabilization Fund from $200,000 to $0. CARES/FEMA money (non revolving fund) to be put into stabilization Enterprise Funds Amount Details Water/Sewer ‐ COLA $15,420 No 2% COLA for water/sewer employees

FY21 Town Budget Cuts_KT631 (002)

SB 5/26

Agenda for this evening appears below, and the back up materials (including the warrant articles for the annual town meeting) can be accessed here – 20200526-agenda & materials

 

TOWN OF MEDFIELD MEETING NOTICE Posted in accordance with the provisions of MGL Chapter 39 Section 23A, as amended Due to the COVID-19 emergency, this meeting will take place remotely. Members of the public who wish to view or listen to the meeting may do so by joining via the web, or a conference call. 1. To join online, use this link: https://zoom.us/j/91464936778?pwd=c2JXVEZHcHVEUWdlSDN2L2hQR1pWUT09 a. Enter Password: 3VmmqK 2. To join through a conference call, dial 929-436-2866 or 312-626-6799 or 253-215-8782 or 301-715-8592 or 346-248-7799 or 669-900-6833 a. Enter the Webinar ID: 914 6493 6778 b. Enter the password: 052527 Board of Selectmen Board or Committee PLACE OF MEETING DAY, DATE, AND TIME Remote Meeting held on Zoom Tuesday, May 26, 2020 at 7:00 pm Agenda (Subject to Change) 7:00 PM Call to Order Disclosure of video recording We want to take a moment of appreciation for our Troops serving around the globe in defense of our country Appointments Sarah Raposa to discuss CDBG Application Maurice Goulet requests Board of Selectmen to sign contract with VHB for paving inspection Kristine Trierweiler requests Board of Selectmen to authorize the Town Administrator to sign annual insurance renewal for the Medfield State Hospital Kristine Trierweiler requests Board of Selectmen to sign contract with McKechnie Associates Inc. for landscaping services at the Medfield State Hospital Posted: Town Clerk Kristine Trierweiler requests Board of Selectmen to sign MOA for health insurance Kristine Trierweiler requests Board of Selectmen to authorize the Town Administrator to sign new health insurance rate proposal 7:30 PM – Board of Selectmen to attend Annual Warrant Hearing Discussion (potential votes) COVID-19 Operations/Action Action Items FY2021 Budget Annual/Capital Budget Annual Town Meeting Warrant Articles Town Administrator Update Next Meeting Dates Selectmen Reports20200526-agenda-2_Page_2

Opps

select board

The annual town meeting (ATM) was re-scheduled by the Select Board this afternoon to June 15, not “TBD,” as I stated earlier, however, recognizing that the situation is fluid and it may be required to be changed again.

Thank you Chris McCue Potts for noting my error and letting me know so people have the right information.

Virus legislation – re ATM & budget issues

Legislation the Gov. filed this AM, that Assistant Town Admiistrator Nick Milano says is expected to be passed by the House today, allowing for postponement of our annual town meeting and municipal relief with respect to our impending budget issues –

H4572_Page_1H4572_Page_2H4572_Page_3H4572_Page_4H4572_Page_5H4572_Page_6H4572_Page_7

MSH zoning passes at STM

651 Yes, 295 NO

68.8% Yes

The vote at the special town meeting last night to change the zoning at the Medfield State Hospital had to pass by a two-thirds vote (i.e. 66.67%), and it got 68.8%, meaning that it both passed by the slimmest of margins and that it was also preferred by a landslide majority of residents in attendance.

Next steps will be for the Development Committee to:

  • vet requests for qualifications from developers,
  • draft a request for proposals (RFP), and
  • then solicit requests for actual development proposals.

Those proposals will then tell the town what the real world market actually thinks.

The selectmen will select from among the proposals.  The town, as the property owner, can write into the land disposition agreement with the developer, whatever assurances the town feels are needed to safeguard both the property and the town’s long term interests in the property.

Ultimately, the chosen proposal and the land disposition agreement will be submitted to the residents at a town meeting for their approval, which vote will again require a two-thirds vote to proceed.  The town residents are thereby assured full control over any development that will occur.

The attendance at the STM last night was large enough that the cafeteria was employed as an overflow space, and the cafeteria was reportedly full as well.

The following was part of the official report published by Town Clerk Carol Mayer:

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VOTED: To amend the code of the Town of Medfield Chapter 300 Zoning by adding a new Article 300-20, Medfield State Hospital District as printed in the warrant and further to amend the official zoning map as printed in the Warrant except in Section 2. Definitions. “MSHD Map” substitute 89 acres for 135 acres, Section 3A. Establishment of Medfield State Hospital District substitute 89 acres for 135 acres and Section 3B. Sub-Zones substitute six Sub-Zones for eight Sub-Zones. MOTION PASSED BY 2/3 VOTE YES-651, NO- 295 (11/18/2019)

And you are directed to serve the Warrant by posted an attested copy thereof, in the usual places for posting warrants in said Medfield, fourteen days at least before the time of holding said Special Town Meeting.

Hereof fail not and make due return of this Warrant with your doings thereon, unto the Town Clerk at the time and place of the Special Town Meeting aforesaid. Given unto our hands this thirty first day of October, Two-Thousand and Nineteen.

Gustave H. Murby /s/
Osler L. Peterson /s/
Michael T. Marcucci /s/
BOARD OF SELECTMEN

By virtue of this Warrant, I have notified and warned the inhabitants of the Town of Medfield, qualified to vote in elections and at town meetings, by posting attested copies of the same at five public places fourteen days before the date of the Special Town Meeting as within directed.

Constable: Robert Flaherty /s/
Date: October 31, 2019

A TRUE COPY ATTEST:
Carol A. Mayer, CMMC /s/
Town Clerk

STM Fact Sheet

The Town of Medfield has prepared the following fact sheet for the special town meeting (STM) tonight –

Medfield State Hospital (MSH) The Board of Selectmen has prepared this informational sheet to aid in the discussion of Article 2 TERMS MSH Campus Total Acreage for the campus North of Hospital Road is comprised of 89 acres and 36 buildings Zoning Zoning is a tool that municipalities can use to govern how land is used, the size of buildings, and how buildings relate to their surroundings. Zoning bylaws typically create districts that allow and prohibit certain uses. Zoning bylaws can also include dimensional requirements and design guidelines. Any change to zoning requires a 2/3 majority vote at Town Meeting MSHD Medfield State Hospital District is a proposed new district with zoning guidelines that will regulate the type and location of uses at the Medfield State Hospital Property Inclusionary Zoning Medfield has adopted inclusionary zoning which requires developers of new multifamily housing developments to also include affordable units in their project MSH Land Disposition Agreement Agreement between the Town and the Commonwealth that outlines the terms of the 2014 sale of the property and outlines all of the conditions of the sale. The document is recorded at the Registry of Deeds BI Zone The MSH property is currently zoned BI or Business/Industrial, which is not in line with the vision outlined in the State Hospital Master Plan DCAMM Commonwealth’s Division of Capital Asset Management and Maintenance RFI/RFQ/RFP Request for Information/Request for Qualifications/Request for Proposals TIMELINE 1892 State begins construction of an asylum for long term high need patients 2003 State closes MSH and transfers remaining patients to Westborough State Hospital and transfers control of the property to DCAMM 2008 Board of Selectmen (BOS) and DCAMM agree to a 440 mixed use residential plan of 440 housing units. DCAMM subsequently fails to obtain legislative approval for the project and project isn’t carried out. 2013 Town completes year long mediation with DCAMM which leads to the opening of the Charles River Gateway and discussions to purchase the property 2014 Town Meeting approves the purchase of MSH from the State for a price of $3.1 million to be paid over 10 years 2014 Board of Selectmen (BOS) appoints the Medfield State Hospital Master Planning Committee (MSHMPC) 2018 MSHMPC presents Master Plan to the BOS 2018 BOS appoints the MSH Development Committee to determine marketability of the master plan 2019 BOS call a Special Town Meeting to vote on the rezoning of the MSH property M S H C o s t s 2 0 1 4 t o D a t e $ 3 . 1 M i l l i o n P u r c h a s e P r i c e $ 7 4 1 , 6 7 3 O p e r a t i o n s a n d M a i n t e n a n c e $ 5 1 4 , 5 1 5 P l a n n i n g C o s t s $ 3 0 9 , 7 4 3 R e v e n u e Medfield State Hospital District Frequently Asked Questions What are we actually voting on? Currently the site is zoned BI or Business Industrial. Town Meeting is being asked to vote to rezone the MSH property to permit a development along the lines of the framework in the Master Plan which calls for mixed use of various types of housing, commercial, arts and cultural, open space, agricultural, and recreation/sports and reuse of the existing buildings. What are the next steps if the zoning is approved? The Town of Medfield owns the land so if zoning passes, the BOS will seek proposals from developers that are consistent with the MSH Master Plan and its District Zoning guidelines. If the BOS determines one of those proposals is in the best interest of the Town, then another Special Town Meeting will be called so that you can vote on the town’s land disposition agreement with the developer. That vote will also require a 2/3 majority vote. What are the next steps if the zoning is NOT approved? The BOS has not discussed nor voted on what they will do if the zoning does not pass. There is no official position or plan at this time. Why was a traffic study not done for this plan? Any development proposal will certainly impact traffic flow to and from the state hospital site. At this stage, there is no specific development proposal that would require a developer funded traffic study. If the Town paid for a traffic study at this point, it would be evaluating a hypothetical scenario. Reviewing developers’ traffic studies and ideas to mitigate increased traffic will be a key part of the Town’s due diligence when analyzing developers’ proposals, if the zoning is approved. If the zoning is approved, are there any uses of the land that the BOS could approve without Town Meeting Authorization? The BOS could only allow the use of the property for the municipal purposes that the zoning permits as of right. The BOS could continue to license the property for purposes like filming, car shows, and other specific events, as it has been doing since the town purchased the property. Why can’t the town solicit RFP’s first, before deciding on whether or not to rezone the state hospital site? The work of the MSH Development committee showed that potential developers have made it clear that they will not make the required investment to develop a proposal for the redevelopment of the MSH site without having the necessary zoning in place first, as a clear indication of the town’s support for redevelopment at the site. The Medfield Board of Selectmen would like to thank all of the committees, volunteers, town departments, and the legislative delegations that have worked on the Medfield State Hospital project over the years. The countless hours invested in this project have been invaluable to the Town in charting the path forward in our ultimate use of this site. Medfield State Hospital Reuse Committee Medfield State Hospital Environmental Review Committee Medfield State Hospital Mediation Committee Medfield State Hospital Advisory Committee Medfield State Hospital Negotiating Committee Medfield State Hospital Building and Grounds Committee Medfield State Hospital Master Planning Committee Medfield State Hospital Resource Committee Medfield State Hospital Development Committee20191118-MSH STM Information Sheet_Page_2

BoS 10/31

The Select Board will meet this Thursday at 9AM –

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                  TOWN OF MEDFIELD POSTED:

 

 

 

           MEETING                              TOWN CLERK
             NOTICE  
 

POSTED IN ACCORDANCE WITH THE PROVISIONS OF M.G.L. CHAPTER 39 SECTION 23A AS AMENDED.

 
  Board of Selectmen  
                                   Board or Committee  
 

 

PLACE OF MEETING DAY, DATE, AND TIME
Town House, Chenery Meeting Room, 2nd Floor

Thursday, October 31, 2019 9:00 AM

   

 

 

Agenda (subject to change)

 

 

9:00 AM           Call to order

Disclosure of Video Recording

We want to take a moment of appreciation for our Troops serving in the Middle East and around the world

 

 

Citizen Comment

 

Discussion

Special Town Meeting Articles

  1. Cable 8 Appropriation
  2. Medfield State Hospital Zoning

 

Action Items

            Board of Selectmen to vote on the Special Town Meeting Articles

Board of Selectmen to vote to sign the Warrant for the Special Town Meeting, November 18, 2019