Category Archives: Budgets

CPA base state match at 28.6%

The Division of Local Services (DLS) newsletter had the following article about the Massachusetts Community Preservation Act (CPA) base state matching monies coming in this year at 28.6% for the 3% CPA communities.

Medfield residents continue to pay in to fund the state payments to other towns, because Medfield has not adopted the CPA – i.e Medfield is leaving free state monies on the table. See https://www.communitypreservation.org/ for information.

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The map below shows all the communities that have adopted the Community Preservation Act, including those recently adopted.

FY2021 Community Preservation State Match Distributed
Donnette Benvenuto and Lisa Krzywicki – Data Analytics and Resources Bureau

On November 13th, the Data Analytics and Resources Bureau (DARB) distributed the FY2021 state match of Community Preservation (CPA) funds. The CPA trust fund receives revenues from surcharges on documents filed at the Registry of Deeds.  Effective January 1, 2020 the registry of deeds increased fees on most documents from $20 to $50 and on municipal lien certificates from $10 to $25. In FY2021, there are 176 communities eligible for the CPA state match and as of November, the CPA state trust fund recorded revenues totaling $61.1 million.

Of the 176 communities eligible, 76 have adopted the surcharge at the maximum 3% making them eligible for base distribution match of 28.6% of the local CPA surcharge committed.  They are also eligible for the 2nd round distribution (equity) and 3rd round distribution (surplus), which can result in an increased percentage match, up to 100%.  The remaining 100 communities that did not adopt the CPA at 3% are only eligible for the first-round match of 28.6% of the local CPA surcharge committed.

Number of communities eligible for the FY2021 state match by percentage adopted:

The full distribution breakdown and decile ranking by community can be found here on the DLS website.

On the November 3rd ballot an additional 9 communities voted and approved the CPA and West Stockbridge adopted it earlier in the year.  Municipal Clerks in these communities are reminded to send in the Specimen ballot, results and notification of acceptance form to DARB at databank@dor.state.ma.us as soon as possible.

List of additional communities and percentage adopted eligible for the FY2022 CPA state match in November of 2022:

For questions about the distribution or to notify us of local adoption, please email databank@dor.state.ma.us.

FY21 cherry sheet for Medfield

Division of Local Services (DLS) emailed today with the preliminary cherry sheet numbers for the Town of Medfield, which basically mirror last year –

Dale Street School public forum by SBC set for 6PM on 10/14/20

The follow up public forum by the School Building Committee, requested by the Select Board at its meeting last Tuesday, has been scheduled for 6 PM on October 14, 2020. The purpose of this additional public forum is to provide the additional “process” the Select Board requested happen before the Select Board votes on the siting decision for the new Dale Street School. Some residents stated that they felt that the process had been rushed.

To date, the Wheelock location is the unanimous choice of all member of all involved town committees – the SBC, the School Committee, and the Select Board.

Mike Quinlan, chair of the SBC, reported this past week that the MSBA indicated that it will not financially punish the town for not having voted to proceed last Tuesday. That fear was a stated concern of the SBC for asking the Select Board to vote last Tuesday.

Below is the SBC’s last email about the project, on 9/21/2020, with links to the data it developed.

DALE STREET SCHOOL PROJECT UPDATE September 2020 Edition     Grades 4-5 Alternative G1 New Construction Wheelock Site      PRIORITY DECISIONS MADE   
On August 27, 2020, the School Committee voted unanimously to select the 4-5 grade configuration. It was ultimately decided that the 4-5 grade configuration was the most viable option for the current economic climate. 

On September 16, 2020, the School Building Committee voted to recommend the selection of the Wheelock site for the location of the new school. Of the alternatives presented on the Wheelock site, the committee selected  G1 Alternative as the Preferred Schematic Option.

The School Building Committee will now recommend the Preferred Schematic Option to the Board of Selectmen on September 22, 2020 at 7PM.         View from Elm Street Entrance     View from Wheelock School Parking Lot   TOP REASONS FOR WHEELOCK CAMPUS

Continuity of educational programming of a grades 2-5 campus

Share resources and staff between Wheelock and a new Dale Street school

Allows for future flexibility with enrollment or consolidation

Avoids temporary displacement and disruption of students during construction

WHEELOCK CAMPUS CHALLENGES

Potential Traffic impacts on surrounding neighborhood

Overall Property Tax impacts

ADDITIONAL OUTREACH

Grade Configuration Information

Site Selection Information

Frequently Asked Questions

Project Schedule

Sustainability
      Upcoming Project Milestones SEPTEMBER 22 – BOARD OF SELECTMEN MEETING (Vote on Preferred Solution)

OCTOBER 14 – DRAFT PSR Submission to Building Committee Members for Review

OCTOBER 21 – SCHOOL BUILDING COMMITTEE MEETING (Vote on PSR Submission)

OCTOBER 27 – SUBMIT PSR TO MSBA

DECEMBER 16 – MSBA BOARD MEETING (Approval of PSR)   Project Resources

Link to PROJECT SCHEDULE Link to FREQUENTLY ASKED QUESTIONS Link to SUSTAINABILITY INFORMATION
Link to PROJECT WEBSITE
Link to PROJECT FACEBOOK PAGE

Questions contact us DaleStreetSchoolProject@gmail.com           Facebook Twitter Link Website     Copyright © 2020 Dale Street School Project, All rights reserved.
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DLS on state aid this year

From DLS about the state aid for our current fiscal year that started 7/1/2020 –

Baseline FY21 UGGA and Chapter 70 Information Now Available

Dear Local Official,

I am writing to share that information about Fiscal Year 2021 (FY21) funding for Unrestricted General Government Aid (UGGA) and Chapter 70 education aid is now available on the Division of Local Services website.

While critical information from the federal government is still needed in order to finalize a full fiscal year budget for the Commonwealth, the Baker-Polito Administration and the Legislature are committing to no less than the Fiscal Year 2020 (FY20) level of funding for UGGA and Chapter 70 education aid as a baseline amount for FY21 funding.

The FY21 funding commitment also includes Chapter 70 increases for inflation and enrollment that will keep all school districts at foundation, under the law as it existed for FY20, providing an additional $107 million in aid over FY20. This increase comes in addition to approximately $450 million in new federal supports for K-12 schools to assist with educating students during the pandemic.

Please click here to view the UGGA and Chapter 70 amounts for each municipality. Local officials with related questions can email databank@dor.state.ma.us.

Sincerely,

Michael J. Heffernan
Secretary of Administration and Finance

State aid level funded

From the Massachusetts Municipal Association this afternoon –

STATE LEADERS ANNOUNCE LEVEL FUNDING FOR MAJOR LOCAL AID ACCOUNTS

FY21 UGGA TO BE LEVEL FUNDED AT FY20 AMOUNTS

FY21 CHAPTER 70 SCHOOL AID AT LEAST LEVEL FUNDED FOR ALL

 

July 30, 2020

After months of uncertainty regarding the size of the state’s fiscal crisis, state leaders today announced a framework for protecting the two main sources of local aid in the state’s fiscal 2021 state budget. According to a statement issued by A&F Secretary Michael Heffernan, the Governor and Legislature are committing to no less than level funding of Unrestricted General Government Aid and Chapter 70 education aid as the baseline amount for fiscal 2021 funding for each community.

Because of the difficulty in projecting tax collections, unanswered questions about whether the federal government will provide fiscal relief, and the unknown impact that the coronavirus will have this fall, the Legislature has enacted a bill to continue with a temporary budget through October 31. The state had previously adopted a one-twelfth budget through July, and has added a 3-month extension. This will give lawmakers and the Administration more time to gather information and shape their budget plans.

Knowing that local officials need firm information on local aid and school funding in order to finalize their municipal budgets, the state’s top leaders have joined together to provide guidance to cities and towns, and the news is good for communities.

In an alert issued via the Division of Local Services, the Baker-Polito Administration announced that House and Senate leaders and the Governor would be protecting the two major local aid accounts, UGGA and Chapter 70, from cuts as they set the state’s fiscal 2021 budget later this fall.

They announced that the $1.13 billion Unrestricted General Government Aid (UGGA) program will be level funded at fiscal 2020 amounts for all communities, and that all cities and towns will receive at least level funding of their Chapter 70 education aid. Some school districts will receive school aid increases due to inflation and enrollment under the current formula. In total, Chapter 70 school aid will increase by $107 million, bringing that account up to $5.28 billion.

Click here to download the topline local aid UGGA and Chapter 70 numbers for each community and school district, as released by DLS this afternoon.

Local officials with questions about the numbers can email DLS at databank@state.ma.us.

The Governor-House-Senate framework closely matches the MMA’s request to state leaders, which the association delivered earlier this week. MMA has asked state leaders to protect local aid from cuts by preserving aid at fiscal 2020 levels at a minimum.

Please click here to read MMA’s July 27 letter to state leaders.

MMA immediately applauded the local aid framework, issuing the following statement:

“This is very welcome news for cities and towns in every corner of Massachusetts. With the state facing a budget shortfall of between $6 billion to $8 billion due to the COVID-19 recession, local leaders have been very concerned about the potential impact on local aid. Today, the Governor, House and Senate have demonstrated that the state-local relationship is a true partnership. “By protecting local aid during this crisis, the state will maintain vital financial support for cities and towns. With this key financial guidance, communities can finalize their fiscal 2021 budgets, allowing them to continue their work fighting the coronavirus pandemic and delivering the essential quality-of-life services that drive our economy. This framework will benefit every resident and business in the Commonwealth, and we are deeply grateful to Governor Baker and Lt. Governor Polito, Speaker DeLeo, President Spilka, House and Senate Budget Chairs Michlewitz and Rodrigues, and their colleagues in the Legislature.”

ATM Warrant / Budget Cuts

MHS field-2

Annual Town Meeting set for 11 AM June 27 on MHS field

The COVID-19 delayed 2020 annual town meeting (ATM) will take place on Saturday, June 27 at 11 AM outdoors on the Medfield High School turf field, with a rain date on June 29.  The warrant for the ATM has been pared down to just the articles needed to enact the FY21 budget, with the intention to hold a special town meeting when the virus permits, perhaps in the fall, to deal with any other necessary town business.

The Select Board voted last night to recommend approval of all the articles.  The Warrant Committee had already voted to recommend approval of all but one or two of the articles, and is expected to recommend approval of the remaining ones when they receive the final numbers related to those articles.

The town’s budget is built off a guess that the town’s state aid will be reduced by 10% next year.  It is a guess because the state legislature is not able to give the town guidance on what to expect, because the federal government has yet to share with the state what to expect by way of federal assistance – creating this uncertainty for every American city and town is not the way government should run.

The Select Board is expected at its next meeting on June 16 to vote to make use of the legislation passed this past week that allows the ATM quorum to be reduced to just 10% of the usual quorum – our quorum is 250.

See the 2020 ATM warrant articles here –

20200609-KT-BOS ATM DRAFT 06082020

Budget cuts

Also at the Select Board meeting last night, the Town Administrator, Kristine Trierweiler, recommended and the Select Board approved the following town side budget cuts in order to balance the town’s FY21 budget:

Town Administrator's Recommended Budget Cuts Department Amount Details All departments $8,279 All office supplies accounts cut by 20% Town Administrator $17,321 Reduce TA Overtime Account to $1,000 (this account pays for OT as well as Retirement Seperations) Town Administrator $5,000 No contractual increase for TA Staff reduction ‐ Town Accountant $25,267 Eliminate (2) part time employees Hours reduction‐Payroll $21,998 Reduced hours for an FT employee Merit/COLA $41,113 Managerial Merit (24 Positions)* Merit/COLA $105,425 All Non Union Town employees 2% COLA (Water and Sewer Listed Below for Enterprise, Police and Fire would have to be addressed in CBA) IT $25,000 Eliminate funding for Network Consultant and capital equipment replacement (both funded for emergency purposes) Facilities ‐ Hiring Freeze $35,000 Facilities 0.6 employee Police ‐ Staff Reduction $54,476 Reduced request by one police officer Building Department ‐ Reduced hours $1,057 Adjust part‐time employee hours DPW ‐ Hiring Freeze $53,102 Vacant full time position DPW Highway Materials $25,000 Level fund from FY20 DPW New position $70,387 No new position at DPW Council on Aging $10,135 Allocated expenses from Revolving Fund (budget offset) Budget adjustments $10,836 Reduced budget requests in various departments Library ‐ hiring freeze $14,710 Vacant part time position Parks and Recreation $48,942 Cut swim pond salaries from the General Fund. Any swim pond related salaries to be paid from the Parks and Recreation Revolving Fund, which receives camp and swim pond fee revenue Police Officer Medical bill $58,000 Make payment in FY20, rather than FY21 ‐ this was planned to be a monetary article Total $631,048 Free Cash Usage Amount Details Stabilization Fund $200,000 Cut annual payment of Free Cash into the Stabilization Fund from $200,000 to $0. CARES/FEMA money (non revolving fund) to be put into stabilization Enterprise Funds Amount Details Water/Sewer ‐ COLA $15,420 No 2% COLA for water/sewer employees

FY21 Town Budget Cuts_KT631 (002)

Budget sheets for tonight

FY21 Budget Worksheet - for WC 6.1.2020 (002)_Page_1

FY21 Budget Worksheet - for WC 6.1.2020 (002)_Page_2

FY21 Budget Summary 05302020 (002)

Mass fiscal situation

Senate Ways and Means Committee’s sobering data on our financial future (shared by Carol Read) –

05-05 Massachusetts Economic and Fiscal Outlook Caucus Presentation_Chairman Michael Rodrigues

05-05 Massachusetts Economic and Fiscal Outlook Caucus Presentation_Chairman Michael Rodrigues

Medfield gets $1,137,716 from Cares Act

cares act

 

Town Administrator, Kristine Trierweiler, was notified by Michael J. Heffernan, Secretary of Administration and Finance, of the Commonwealth of Massachusetts this week that Medfield is slated to get $1,137,716 as its share of the $2.7 billion the Federal government is paying to Massachusetts under the Care Act.  Below are that letter and memorandum.

LetterSecHeffernantoMunicipalChiefExecutives

ANFGuidancetoMunicipalitiesonFederalCoronavirusReliefFund

 

Image

SB at Warrant Committee Monday

TOWN OF MEDFIELD MEETING NOTICE Posted in accordance with the provisions of MGL Chapter 39 Section 23A, as amended Due to the COVID-19 emergency, this meeting will take place remotely. Members of the public who wish to view or listen to the meeting may do so by joining via the web, or a conference call. 1. To join online, use this link: https://zoom.us/j/96357539062?pwd=V21uTEkyeUNIcStpU3FVazVLK0VyUT09 a. Enter Password: 8HBdBF 2. To join through a conference call, dial 929-436-2866 or 312-626-6799 or 253-215-8782 or 301-715-8592 or 346-248-7799 or 669-900-6833 a. Enter the Webinar ID: 963 5753 9062 b. Enter the password: 559007 Board of Selectmen Board or Committee PLACE OF MEETING DAY, DATE, AND TIME Remote Meeting held on Zoom Monday, May 18, 2020 at 7:00 pm Agenda (Subject to Change) Board of Selectmen to meet with Warrant Committee to discuss FY21 Budget, state aid, local receipts, and impact of COVID-19 on the FY21 Budget. COVID-19 Operations/Action Posted: Town Clerk