Minutes:  Medfield Energy Committee: October 13, 2016 at Town DPW Building
Attendees: Fred Bunger, Lee Alinsky, Pete Peterson, Paul Fechtelkotter, Cynthia Greene

1.    September 8 energy committee minutes accepted.

2.    Next steps on Green Communities.  Paul reported that all the schools, town hall and library audits are done and Sam Nutter is working on completing the reports.  Paul will call Sam on 10/4/16 to check on the status of the reports.  The Pfaff Center is still to be done.  The Dale Street School was audited a year ago and Sam will work with that information.  There is a question if the auditors went back to the Council on Aging.
•    Sam will use FY 15 as a baseline and we will be able to take credit for some of the LED change outs that have happened at the Library already.
•    There are 23 thermostats at the library and Columbia gas will not give incentives to swap them out as they are programmable, but it might make sense to replace them anyway as the current set up is not energy efficient.
•    Axum Teferra at MAPC asked for the narrative reports and the spreadsheets by building and projects be submitted to her by October 14.  There is a call with Axum on 10-18 at 11 am.
•    On Oct 21 a letter from the town approving the energy reduction plan is needed.   Fred Bunger will work on this.  The school’s energy reduction plan needs to be approved by the Superintendent.  The rest of the plan needs to be approved by the Board of Selectmen.  Meeting with the Board is scheduled for 11/15/16.
•    Reports still to be done:  The DPW building, diesel and gasoline, wastewater treatment plant and drinking water.  Maurice Goulet to follow-up.  Any reduction in water pumping costs due to the new water tower should be included as an energy improvement project.
•    The new Public Safety Building energy efficiency vs the old buildings is to be calculated.  Andrew and Axum to follow-up.
•    There are no big projects that will get us to the 20% and so we expect there will be lots of little projects.  We will have to determine the timing of the projects.  Fred Bunger suggested we use the funds from the initial grant to replace the energy management systems at the schools and then do the higher ROI projects later and solicit additional grant funds to cover them.

3.    Garage Solar. Green Skies did not meet the DCAM certification so the garage solar will be rebid.

4.    Solarize Medfield.  We are in Tier 3 with 75 kilowatts signed up.

5.    LED streetlight maintenance. Fred Davis has made contact, but has not received responses.

6.    Public Safety Building.  The solar system will be on line the end of November and so will make the 1/8/17 deadline for SRECs.

7.    Meeting adjourned at 8:10

Next meetings –October 27 to go over Green Communities submissions and November 10, regular monthly meeting.

Minutes respectfully submitted by Cynthia Greene

DRAFT

MEC Meeting Minutes : September 8th, 2016 at Town DPW Building

Attendance: Fred Bunger, Pete Peterson, Marie Nolan, Fred Davis, Maciej Konieczny, Paul Fechtelkotter, Lee Alinsky, Cynthia Greene, Mike Sullivan, Maurice Goulet, Mark Cerel(Town Counsel), Andrew Seaman(by phone)

1. DPW Building Solar Contract: Green Skies bid of $333,000 was selected over the $470,000 bid of Absolute Renewable Energy for the 149 KW Solar PV on the DPW garage. The Green Skies construction schedule will not begin until March 2017 which will miss the SREC II, lowering SREC value by 20%. However, the price is within the $390,000 allocated for the project and the difference between the two bids is more than makes up for the lower SREC value.  Mark Cerel reviewed the proposed contract with Green Skies to point out that the required DCAM certificate was not included. The Energy Committee voted 6 for, 0 nay with 1 abstention to recommend the Select Board accept the Green Skies contract subject to receiving the DCAM certification.  Select Board will consider the contract Sept 20.

2. Previous Minutes. August 11th MEC meeting minutes accepted.

3. Solarize Medfield. Sign-ups have reached Tier 1 (25KW) with 4 purchases. Planning on Sept 21 Solar 101 at MHS and time with Lions and MEMO in September. Booth for Medfield Day planned and staffed with Energy Committee members..

4. 20 % Energy Reduction Plan for Green Communities:

META Grant and MAPC Assistance:  Awaiting DOER approval of META grant.  Contact from Axum Teferra of MAPC indicates they are ready to help Medfield prepare the Green Communities application to DOER.  Will have a kickoff as soon as META grant approved.

Schools. RISE audits planned for Sept 21 & 22 at MHS, Blake Middle School first, then Wheelock and Memorial. Paul Fechtelkotter handling arrangements with Mike LaFrancesca and Sam Nutter of RISE.  Building Management systems upgrade is under study by Mike LaFrancesca with expected 5 to 15% energy improvement.   Jerry McCarty of Weston was named new Facilities Manager and will start officially in late October.  Jerry will arrange to send Weston examples of building energy improvement projects.

Library &Town Hall : audits to be arranged by Paul F. with Eric Iafolla for Sept 21 or 22 depending upon time available after schools audits.

COA/ The Center:  RISE audit completed with only minor recommendations.

DPW / Gasoline and Diesel:   Maurice Goulet looking at 2015 usage and speculating 2015 winter usage was exceptionally high.  He will follow up on energy reduction programs when he has access to Mass Energy Insight.

WWTP and Water Dept : no progress

Lighting Audit:  Fred D. reported that the lighting audits of the Library, Town Hall and DPW building by AECOM were reviewed with Derek Brown and would be redone with equivalent lighting levels.  Discussed motion sensors and other controls to reduce lighting costs.

5. LED Streetlights: Funding to assist Towns in switching to LED may become available from DOER.  Still reviewing maintenance contract questionnaire.  Energy Committee will work on proposal for 2017 Town Meeting.

6. MassEnergy Insight; Awaiting access approval for Energy Committee, Mike F and Jerry McCarty.

Meeting adjourned at 9:20

Minutes respectfully submitted by Fred Bunger.

DRAFT

Medfield Energy Committee

Thursday October 13th, 2016

7:30 PM Town Garage

Agenda

• Acceptance of September 11th MEC meeting minutes

• Next steps Green Communities 20% Energy Improvement Plan
  • RISE Energy Audit Report Status –  Paul
  • Energy improvement projects
    • Schools –  Mike LaFrancesca & Jerry McCarty
    • DPW building, Diesel/Gasoline – Maurice Goulet
    • Library, Town Hall, Pfaff & Center– Mike S.
    • WWTP & Water           – Fred B & Andrew
    • Public Safety building –
    • Other energy reduction projects

– Approval at Select Board Meeting October

–  Approval by School Superintendent

• Documentation for: -Andrew
  • GC criteria #1 & #2 Solar Zoning & Expedited Permitting
  • GC criteria #4 Energy Efficient Vehicle Policy
  • GC criteria #5 Stretch Code

– Energy Manager’s report:

• Garage Solar contract/schedule – Andrew/ Maurice

• Solarize Medfield Status Marie

• LED Streetlight Maintenance Contracts – Fred D

• Other business

• Next meeting November 11th, 2016  at 7:30 DPW conference room

Medfield Energy Committee
Thursday September 8th, 2016
7:30 PM Town Garage
Agenda

–    Acceptance of August 11th MEC meeting minutes

–     Energy Manager’s report:                 – Andrew
o    Garage Solar contract/schedule        – Andrew/Maciej
o    META grant                     – Fred
o    Mass Energy Insight access & admin.    – Fred

–    Next steps Green Communities
o    Energy Audit schedule with RISE        – Marie & Paul
o    School building energy improvement    –  Mike LaFrancesca & Jerry McCarty
o    WWTP & Water energy strategy        – Fred B
o    DPW building, Diesel/Gasoline strategy    – Maurice Goulet
o    AECOM lighting improvement status    – Fred D
o    Public Safety building strategy

–    Solarize Medfield Status:                – Marie
Plans for Medfield Day Sept 17th

–    LED Streetlight Maintenance Contracts        – Fred D

–    Other business