Draft minutes circulated by Evelyn on Friday –

Meeting Minutes

October 16, 2018

Chenery Meeting Room                                 draft

Present:  Selectmen Marcucci, Murby, Peterson; Town Administrator Sullivan; Assistant Town Administrator Trierweiler; Town Counsel Cerel; Administrative Assistant Clarke

Chairman Marcucci called the meeting to order at 7:08 PM and disclosed this meeting is being recorded.  Selectmen observed a moment of appreciation for our Troops serving in the Middle East and around the world

Selectman Marcucci announced that at the conclusion of the meeting there will be an Executive Session for the purpose of discussing pending litigation regarding LCB, both DEP and Land Court cases and not resume in open session at conclusion of Executive Session

Appointments

Joint meeting of Board of Selectmen and School Committee to fill School Committee vacancy by special election pursuant to General Laws, Chapter 41, Section 11

Selectman Marcucci remarked that the procedure is to open the Special Election for nominations then close for procedural roll call vote; with four members of school committee and three Selectmen.  School Committee Chair Ms. O’Shea Brooke nominated Meghan Glenn.  Selectman Marcucci queried if there is no one else, nominations are closed. Resident Laurel Scotti raised her hand and said that she would like to nominate Dr. Meredith Chamberland. She was recognized and explained that she is a seven year resident; her career is in education; presently works in the Canton School system as guidance director and would like to be involved where I live. She is sorry not to have sent in a letter of interest, but only just read on Patch over the weekend about submitting letters but is coming forward tonight.

Meghan Glenn was recognized who remarked that she is a six year resident and has three children in the school system.  She feels that she will make a positive addition to the school committee due to her degree in education. Presently raising her children, however, has been actively involved in many aspects of their education as outlined in her letter of interest.  Selectman Peterson addressed Ms. Chamberland saying that as this is the first time hearing about you; please give some information about your background.  She replied that she has two children, first grader and a fifth grader; has attended school committee meetings, has been involved in the site council at Memorial School and coached basketball.  Lots of wonderful parts in our school system, but there are broken relationships that need to be repaired especially in the area of student services.  I want to work collaboratively to mend those relationships.  To disagree is a common thing but we need to focus on the kids.  She attended the meetings regarding strategic planning that were very long and emotional.  I want to give a voice to those issues.  Mr. Peterson addressed Ms. Glenn for anything else she would like to add.  She remarked that I want to do more as a school committee member.  I welcome the opportunity to be on the school committee.

Selectman Murby said that as this election is to fill the vacancy until the March election will you consider running.  Ms. Glenn answered yes I will run for re-election.  Ms. Chamberland explained that she previously pulled papers, however, due to her husband’s illness did not pursue.  Mr. Murby wanted to know how you found out about the vacancy; learned that Dr. Marsden sent an email to residents with school children about the vacancy.  Resident Jerry Potts said that it is great to have a couple of people interested; however, it should have been more publicized.  Resident Chris Potts said that at the September 4^th committee meeting Tim Bonfatti announced he will resign at the next meeting but it was not on the agenda and school committee did not discuss. Mr. Marcucci said that the Town, not the schools could have done a better job making the vacancy known and he accepts that responsibility.  He continued saying that the statue is not crystal clear on the process, however I think as we work on developing policies and procedures to help us do better.  School Committee member Chris Morrison said that at that time he advocated for Tim Bonfatti to reconsider his resigning.  I want to acknowledge Tim and his long dedicated service to the school committee and publicly thank him.  Ms. Brooke apologized that the resignation and process was not on the agenda.  On September 17^th she had a conference call with Dr. Marsden and council for how to replace a school committee member wanting to get it right; thought there would be more letters of interest.

As Clerk for the Board of Selectmen, Mr. Murby called for a roll call vote:  School Committee members Christopher Morrison, Anna Mae O’Shea Brooke, Jessica Reilly, Leo Brehm all in favor of Meghan Glenn.  Selectmen Marcucci and Peterson voted for Ms. Glenn; Mr.  Murby cast his vote for Ms. Chamberland.  Selectmen extended congratulations to Meghan Glenn.

Medfield Energy Committee

Chair Lee Alinsky requested his appointment with the Selectmen be cancelled

Cyclocross Racing

Ms. Trierweiler reported to the Selectmen that the hospital building and grounds committee met and is in favor of the event and agrees that race will not be on state property or on the overlook.  She learned that the date cannot be changed; event will be on December 8. The fee for use of the property will be $2,000.00, two police details will be on site, one for parking and one for site management.  Discussion ensued regarding the serving of liquor and Selectmen agree liquor may be served beginning at noon.

Vote:  On a motion made and seconded it was voted unanimously to approve license

agreement for the use of the Medfield State Hospital property for the Cyclocross Race on

December 7, 8, 9, 2018 and grant an entertainment license to authorize tailgating after

noon time, subject to conditions contained in the agreement

Action Items

Medfield Police Grant

Vote:  Selectman Murby made a motion seconded by Selectman Peterson to authorize

Town Administrator Sullivan to sign Application for Local Law Enforcement Equipment

Equipment and Technology Grant.   Motion carried

Monthly Contribution Rates for Medex 2

Vote:  On a motion made by Selectman Murby seconded by Selectman Peterson it was

voted unanimously to authorize Town Administrator Sullivan to sign the Acceptance of

Rates for the Medex 2 Renewal Proposal for the term beginning January 1, 2019 to

December 31, 2019

Hazard Mitigation Plan Contract

Vote:  On a motion made and seconded it was voted unanimously to authorize Selectman

Marcucci to sign the Town’s Hazard Mitigation Plan contract

Special Town Meeting Articles

Selectman Marcucci recognized resident and Warrant Committee member Sharon Tatro.  Ms. Tatro has done extensive research on Articles 1 and 2 regarding reducing speed limits on roadways in thickly settled or business district to 25 mph and establishing a 20 mph limit in designated safety zones.  Ms. Tatro remarked that the recently established Municipal Modernization Act designates these speed limits; however MASS DOT is not in favor.  She said that there are well over 250 pages of research on the matter and recommends the Selectmen consider dismissal.  Selectmen thanked Ms. Tatro for her time doing the research.

Vote:  On a motion made and seconded it was voted unanimously to:

Articles 1 and 2 recommend dismissal

Article 3 move to recommend passage

Article 4 move to recommend passage

Articles 5, 6 and 7 move to recommend passage.  Noted Selectman Peterson recused

from vote on Article 7

Articles 8, 9 10 and 11 move to recommend passage

Licenses and Permits (Consent Agenda)

Granted as noted by the Chair:

First Parish Church a one-day wine and malt beverage permit for October 19 and 20, 2018

Kathy & Abe Schickel permission to hold the 6^th Annual run Like A Maverick 5K on May 5, 2019

Transfer Station & Recycling Committee permission to post signs promoting October is Green

Month in Medfield

COA permission to place signs promoting October 26 Halloween Concert

Medfield Youth Lacrosse two week extension on sign posting to October 31, 2018

Angel Run committee permission to post signs promoting registration

Plastic Bag Reduction Initiative Group permission to post signs promoting public forums on

November 15 and 18 at Public Safety Building

Medfield Food Cupboard permission to post signs October 30 to November 6 promoting

Vote and Donate on November 6

Jack’s Abby Brewing a one-day wine and malt beverage permit for October 25 event at

Rocky Woods, Brew Moon Hike

Pending

Place on next meeting agenda, vote on Town Goals and Selectmen Action List vote; potential guidance to Parks and Recreation and Council on Aging

Acceptance and / or correction of Meeting Minutes

Vote:  On a motion made and seconded it was voted unanimously to approve the minutes

of April 12 and 24,  August 14 as submitted and September 18, 2018 minutes as amended

Selectmen Report

Mr. Peterson attended the legislative breakfast in Framingham put on by MMA; a good turnout.  Needham Selectman Dan Matthews reported he requested additional funds from the state that is going nowhere.

Mr. Murby remarked that the RFI has been mailed to developers; now we wait for responses

He reported OPEB Trust Fund Committee met today.  He distributed a printout of the trust fund status that indicates as of 6/30/18 is $2.889,000.  Town has experienced a good return with putting in $400,000 per year; balance as of 8/31 is $3,340,000.

Mr. Marcucci had no report

Executive Session

Board of Selectmen voted to go into Executive Session at 9:00 PM for discussion of pending litigation regarding LCB, both DEP and Land Court cases as having the discussion in open session would have a detrimental effect on the Town’s position.  Selectman Murby called for a roll call vote:

Selectman Peterson—yes

Selectman Marcucci—yes

Selectman Murby–yes

Agenda and backup materials are here 20181106-agenda & materials

Selectman Office Hours

My regular monthly selectman office hours are at The Center on the first Friday of every month from 9:00 to 10:00 AM (this Friday).

Residents are welcome to stop by to talk in person about any town matters. Residents can also have coffee and see the Council on Aging in action (a vibrant organization with lots going on).

I can be reached via my cell phone at 508-359-9190 or my blog about Medfield matters, where any schedule changes will be posted