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Meeting Minutes
June 4, 2013
Chenery Meeting Room
draft

PRESENT: Selectmen Fisher, Peterson, DeSorgher; Town Administrator Sullivan, Administrative
Assistant Clarke

Chairman Fisher called the meeting to order at 7:00 PM and announced that the meeting is being recorded. He called for a moment of appreciation for our brave servicemen and women
serving in Afghanistan.
Mr. Fisher remarked that he has heard from several constituents that our meetings are going much too long and they are turning off their televisions.

LYME DISEASE STUDY COMMITTEE
Chairman Chris Kaldy reported that her committee proposes a slight change to expand their mandate. Lyme disease is a pUblic health threat and the deer population has an environmental impact. She said that the proposed mandate adds the importance of deer  management. Mr. Peterson agreed highlighting that too many deer are detrimental to ecology, causing changes in our forests.

Ms. Kaldy read the proposed mandate: The Lyme Disease Committee was formed in 2010 by the Board of Selectmen. The overall mission of the committee is to educate residents on Lyme disease and the importance of deer population management for the town’s public health, safety and ecology. The committee’s purpose includes informing residents about personal and property protection and implementing strategies to reduce incidences of Lyme and other tickborne diseases in Medfield.

VOTE: Motion made and carried to approve the new mission statement as proposed by the Lyme disease Committee

It was mentioned that committee member Frank Perry does an excellent job of interviewing potential bow hunters and keeping them on track. The deer culling program is very successful due to Frank’s involvement.

SPECIAL STATE ELECTION
VOTE: Motion made and carried to sign warrant for the Special State Election (Senator in Congress) to be held Tuesday June 25, 2013 at the CENTER 6:00 AM to 8:00 PM

COMMITTEE APPOINTMENTS
A letter was received from Historical Commission Co-Chair David Temple, on behalf of his committee, requesting the Selectmen appoint Rob Gregg to the Medfield Archaeological Advisory Committee.

VOTE: Selectman Peterson made a motion to appoint Robb Gregg to the Medfield Archaeological Advisory Committee, seconded by Selectman DeSorgher. Vote was Unanimous

The Kingsbury Pond committee requests that the Selectmen vote to appoint Gregory Testa to their committee. Mr. Testa has been an invaluable volunteer to the mill project.

VOTE: Selectman Peterson made a motion, seconded by Selectman DeSorgher to appoint Gregory Testa to the Kingsbury Pond Committee. Vote was unanimous

The Selectmen received a resident’s letter of interest requesting appointment to the State Hospital Redevelopment Committee. At the May 21st meeting the Selectmen voted five new members to the committee. They agree that the Chair of the committee should be consulted for this new appointment.

Building Commissioner John Naff requests the Selectmen vote to appoint Will Cook as an alternate wiring inspector on a temporary basis, June 29 to July 9,2013 as the current appointed inspectors will be on vacation during that timeframe. On a motion made it was

VOTED unanimously to appoint William Cook as a temporary wiring inspector from June 29 to July 9,2013 and as recommended by Building Inspector Naff

DISCLOSURE FINANCIAL STATEMENT
Resident William Massaro requests the Selectmen vote to file a financial interest statement with the Town Clerk on his behalf. He has been a member of the Medfield State Hospital Committee for over four years and is an abutter of the hospital site. Mr. Massaro’s participation will not affect the integrity of his volunteer services.  This filing is more of a technical issue.

VOTE: On a motion made and carried Chairman Fisher is authorized to execute the Disclosure Financial Interest Statement to be filed with Town Clerk Carol Mayer on behalf of William Massaro

FIRE CHIEF KINGSBURY
Chief Kingsbury respectfully requests that the Board will vote to increase the spending limit in the Advanced Life Support Revolving Account by an additional $10,000. The current limit has been expanded and there remains about five weeks until the end of FY13 budgets. The funds are used to reimburse the ALS service providers.

VOTE: Selectman Peterson made a motion to increase the Advanced Life Support Revolving Account by $10,000 and as recommended by Fire Chief Kingsbury, seconded by Selectman DeSorgher. Vote was unanimous

HNTB CORP / TOWN GARAGE
The Permanent Building Committee recommends the Board signs the amendment to HNTB contract for designer services. Town Counsel reviewed and approves.

VOTE: On a motion made by Selectman Peterson, seconded by Selectman DeSorgher it was voted unanimously to execute Contract Amendment No.1 with HNTB for Designer Services

SURPLUS EQUIPMENT PROGRAM
Chief Kingsbury has participated in the surplus program offered by the Department of Defense and the Federal Government. Periodically new agreements must be executed and the Selectmen are requested to vote to sign the updated agreements.

VOTED: On a motion made it was voted unanimously to execute the Firefighting Program Cooperative Agreement and the Federal Excess Personal Property Cooperative Agreement and as recommended by Fire Chief Kingsbury

LICENSES & PERMITS
VOTED unanimously to grant permission to the Medfield Firefighters Mutual Relief Association to post signs advertising the Annual Chicken Bake to take place Saturday June 15,2013 and grant a common victualler permit for the event

VOTED unanimously to grant permission to the Lowell Mason Foundation to post signs announcing “The Sousa International Honors Band and Choir Concert” on July 3, 2013

VOTED unanimously to grant Blue Moon Bagel Cafe one-day wine and malt beverages permit for “Pizza Fridays” June 7 through November 1, 2013, excluding July 5,2013

VOTED unanimously to grant the High School Science Olympiad Team permission to hold a fund raising car wash behind Town Hall on Saturday June 15 lOAM to 1PM

VOTED unanimously to grant permission to the Medfield Public Library to use the Town Gazebo Saturday June 15 noon to 1:30PM for the annual summer reading kickoff event

VOTED unanimously to grant the Zullo Gallerya one-day wine and malt beverages permit for Saturday June 8, 5-11:30 PM and for First Thursdays in July and August

VOTED unanimously to grant the New ‘nTowne Club a change in the date for a one-day wine and malt beverages permit from June 4 to June 18; event to be held at the CENTER

VOTED unanimously to grant permission to resident Ben Lester to post signs promoting the Disc Golf Tournament to be held Saturday June 8 at McCarthy Park fields

VOTED unanimously to grant permission to Cycle the WAVE Massachusetts to ride through a small area in Medfield on Saturday June 23, 2013

PENDING ITEMS
Zoning Board of Appeals has two vacancies for associate member. Interested residents should contact Town Hall.

Mr. DeSorgher is eager to reactivate the Economic Development committee and requests the Board vote to appoint James (Chip) Wakely to the committee and it was so voted

Mr. DeSorgher queried the status of repairing the broken fence at the back of the Post Office.  Mr. Sullivan has talked with the Post Master who informed him that the district office needs to be contacted. Sullivan is waiting for a follow up call from Post Master Steve Hill.

SELECTMEN REPORT
Mr. Peterson suggests that items listed on the Selectmen’s annual calendar and not addressed should be carried as pending items on the next meeting agenda. He was very impressed with the newly installed Eagle Scouts, all are very accomplished. Mr. Peterson enjoyed the Memorial Day Parade and Exercises saying that the Memorial Day Address given by retired Naval Admiral Jeff Cook was remarkable. He went on to say that at the recent Medfield Energy Committee it
was noted that they will focus on the town’s designation as a green community. He noted that he will hold office hour at the CENTER this Friday, June 7.

Mr. DeSorgher reported that he has had conversation with two Medfield students who are in college and are very willing to volunteer in Town Hall this summer. Projects for them that
come to mind would be to research other towns regarding their economic development committees; find out if grants are available; look at neighboring towns’ historic districts; perhaps work with the Council on Aging researching tax breaks for homeowners. Our Representatives may help in this area. He thinks it would be advantageous to form a committee to look at the esthetics of our downtown. Suggests the Planning Board, Downtown Study Committee, Police Chief, Superintendent Feeney, Historic Committee and Cultural District member focus on issues with brick Sidewalks, trees, putting utilities underground.  During his walks around town he discovered potholes on Hearthstone Drive, a sink hole on Bow Street. In addition he is concerned with the entrance/exit at CVS on Route 27; does it need improvement.   Perhaps Planner Sarah Raposa and the Police Chief will review.  Mr. DeSorgher organized Town Hall tours for the third grade classes. Mr. Sullivan was a great asset taking time out from his schedule to talk with the students. The birthday celebration for Bubble Gum Bob was a hugh success. He feels that the notices that DPW passed along to Green Street neighbors about the work taking place is a great idea.  He would like to see a report from Chief Meaney about the traffic lights; queried if there is any update regarding the Lord’s sign.

Selectman Fisher had no report.

ADJOURNMENT
On a motion by Mr. Peterson, seconded by Mr. DeSorgher it was voted unanimously to adjourn at 8:40 PM.

Meeting Minutes
May 21, 2013
Chenery Meeting Room draft

PRESENT: Selectmen Fisher, Peterson, DeSorgher; Assistant Town Administrator Trierweiler;
Town Counsel Cerel; Administrative Assistant Clarke

Chairman Fisher called the meeting to order at 7:00 PM. He announced this meeting is being
recorded.

The Board of Selectmen request a moment of appreciation for our brave servicemen and women serving in Afghanistan.
Chairman Fisher asked for a moment of silence to recognize the Moore, Oklahoma tornado tragedy and to remember a brave serviceman, 24 years old from Dalton Massachusetts who
died while serving his country.

VINE LAKE CEMETERY PRESERVATION TRUST
Representative Rob Gregg is present to advise the Selectmen regarding activities happening at the cemetery. He is very pleased to say that on Arbor Day April 26th four tree companies volunteered their services and equipment as well as a group of local volunteers to do necessary work to enhance the old section of the cemetery. The companies are Lueder’s Tree and Landscape of Medfield, Stoner Trees and Shrubs of Sherborn, Stumpy’s Tree Service of Ashland and Cleaves Company of Needham. The work accomplished was eight trees pruned, six trees removed, two trees cabled and 16 stumps were ground. This accomplished work that occurred between 7AM and 2 PM amounted to a $10,000 donation. A big thank you to Steve Scanlon who donated lunch served from his hot dog cart on the patio ofthe cemetery’s next door neighbors Mike and Nancy Stevens. Many thanks to all involved.

Mr. Gregg continued his report saying that work is underway to make the Main Street bank (hillside) into one of seasonal colors. A design was approved in 2009 that includes plantings that require low maintenance and do not attract the deer. Trees were planted across the ridge of the bank on Arbor Day 2010 and we expect completion of the project around October 1st. Project leaders are Trust member Rick Hooker and Paul McKechnie, Jr. of McKechnie Associates of Medfield. Tree management is a very high priority. There are a good number of trees in the old section that need to be carefully watched. The trust has received $28,000 for preservation since 2009.

Mr. Peterson said that it is a pleasure to see the changing face of the cemetery. Mr. DeSorgher commended all the work has happened, cleaning, straightening, resetting gravestones, restoring Veterans’ graves and for this the Town is most grateful. You are all doing a
tremendous job.

Mr. Fisher has been an involved volunteer and it has been his pleasure to learn about cleaning and resetting gravestones.

NEW DPW FACILITY
Town Counsel advised the Board that the Permanent Building Committee is satisfied with Project Manager Shane Nolan’s recommendation to reject the lowest bid for construction of the town garage. The lowest bidder has not submitted an appeal. Counsel recommends the Selectmen vote to authorize Michael Sullivan to sign on behalf of the Town the general construction contract submitted by Castagna Construction who is second lowest bidder.

VOTE: Motion made and carried to authorize Town Administrator execute general construction contract submitted by Castagna Construction

ROADWORK
Superintendent Feeney reported to the Board that the contractor has started the construction of a new water line on Green Street. He said that a written notice was given to every home along Green Street regarding the work being done. Mr. DeSorgher said that it is good public relations to let residents know what to expect.

Mr. Peterson queried about the town wide cleanup and when it will happen. Feeney replied that he has had a crew of high school seniors doing cleanup around Town, so it may not be at an organizational level, however, a cleanup will happen. He went on to say that in 2014 we will organize with Medfield Green to help do a more detailed project. Right now the highway department has started to clean out the garage of 40 years of accumulated stuff. The demo company is hopeful they will begin work in the earlier part of June and we want to be ready to keep that schedule. He said that he may have to ask for a transfer of funds if his people need to work on a six day basis. Peterson replied that he understands Medfield Green work with the Charles River watershed and not interested in a town cleanup.

The subject of sidewalks was brought up as Mr. DeSorgher thought that Brastow Drive and Belknap Road needed attention. Since there are residents who want to know when sidewalks will come to their neighborhoods perhaps we should have a list to give to residents outlining when their neighborhood will be done. Mr. Fisher took exception to creating a list. He said that as soon as it’s in writing people become anxious if their street remains undone. He ended the conversation by saying that let’s let Ken and his capable men do their job.

PARADE INVITE
The Town of Medway invited the Selectmen to view their 300’h Anniversary Parade at their viewing stand on Saturday September 21, 2013. Mr. DeSorgher said that he will try to be there, however, Mr. Fisher cannot attend.

NOON HILL GRILL
A letter was received from a neighbor that abuts the Noon Hill Grill property stating that they have allowed parking in an undesignated area and also opened the restaurant at 9 AM Sunday May 12. The increased noise was a nuisance. Building Commissioner John Naff inspected the parking area and reported that the tape across the lot indicating no parking had been torn down. Ms. Trierweiler stated that she has a letter prepared for the Selectmen to sign and send
to Noon Hill Grill owners reminding them of their hours and that they are to request from the Board of Selectmen any additional hours for a special event .

VOTE: Selectman Peterson made a motion to sign the letter to Noon Hill Grill, seconded by Selectman DeSorgher. Vote was unanimous

ANNUAL CALENDAR
Mr. Sullivan put together a draft copy of the calendar for the Board to review. Ms. Trierweiler said that Evelyn and I suggest that we add to the calendar the months of December, January February and March as this is typically when the Board meets with department heads and committees to review budgets.

Mr. DeSorgher said that he would like to invite the towns that border Medfield, Millis, Walpole, Dover, Sherborn to a selectmen’s meeting to discuss sharing services, equipment. Ms. Trierweiler remarked that Michael attends a monthly town manager’s meeting and discussions revolve around those topics.

LICENSES AND PERMITS
VOTED unanimously to grant permission to the High School Best Buddies Club to hold a fundraising car wash behind Town Hall on Saturday June 8, gAM to 1PM

VOTED unanimously to grant permission for resident Colleen Sullivan to post signs advertising St Edwards Golf Tournament from June 1-June 15

MEDFIELD STATE HOSPITAL
The Selectmen discussed adding additional members to the State Hospital Redevelopment Committee as several people submitted letters of interest for the appointment. On a motion made and seconded it was

VOTED unanimously to appoint Gus Murby, Stephen Browne, Rosamond Smythe and Alec Stevens to the State Hospital Redevelopment Committee

Discussion ensued regarding the town’s purchase of the hospital property .It was agreed that a subcommittee of the redevelopment committee be appointed to negotiate the offer that DCAM will present and determine the price of the sale. On a motion made and seconded it was

VOTED unanimously to appoint Stephen Nolan, Kenneth Richard, John Harney, William Massaro and Osler Peterson as the Medfield State Hospital DCAM Negotiation Committee

Ms. Trierweiler noted that the public hearing regarding remediation will be held June 6, 2013 at the CENTER at 7:00 PM.

SELECTMEN REPORT
Mr. Peterson has no report
Mr. DeSorgher mentioned that he joined Ken Feeney and Ed Hinkley at the hospital site to review the water tower and the proposed location of the new tower. He was very impressed with Ed’s incredible knowledge about the water system.  Mr. DeSorgher attend a meeting at the Millis Housing Authority listening to a discussion
regarding the Governor’s plan to consolidate all the state’s housing authorities into six regional zones with a single managing Executive Director. The consensus is that towns wililos.e control.  He announced that the Kingsbury Pond Committee is anticipating the delivery of a new water wheel at the Grist Mill that will generate electricity to light the outside light on the building and also light the flag. He went on to say that it appears to him that the traffic lights along route 109 are not working as they should resulting in traffic issues. The Police Chief and the Safety Committee should meet to review the problem.

Mr. Fisher is looking forward to the summer concert series at the Gazebo. He will be attending the High School Graduation Ceremony on Sunday June 2nd

ADJOURNMENT
On a motion made by Selectman Peterson, seconded by Selectman DeSorgher the Board voted unanimously to adjourn the meeting at 8:45PM.

Tuesday August 6, 2013 @ 7:00 PM

AGENDA (SUBJECT TO CHANGE)

7:00 PM Public Hearing – Nstar Grant of Location to install one pole on North Street.  Attending hearing Christine Cosby, Nstar Representative

7:45 PM Downtown Study Committee, Historic District Committee, Cultural Council, Design Review Committee; discuss downtown area

ACTION

Vote to sign Agreement with Aggregate Industries, Northeast Region, for Placement of Bituminous Concrete Pavement at the DPW Garage at $69.29 per ton

LICENSES & PERMITS

Medfield Youth Basketball Association requests permission to post signs announcing registration for the 2013-2014 season. Signs in place August 25 to September 15

Resident requests permission to use the Town Gazebo for Fundraising Concert on Saturday August 24,2013