Monthly Archives: May 2014

5/20/14 agenda

Town Hall, Chenery Meeting Room, 2nd floor Tuesday May 20,2014 @ 7:00 PM

AGENDA (SUBJECT TO CHANGE)

7:00 PM Julia Steeger, Girl Scout
Discuss proposed Gold Award project

7:15 PM Nancy Irwin, Member Plastic Bag Study Committee
Promote “Bag It” video” that will be shown at the Library Tuesday May 27

7:30 PM Open Space and Recreation Planning Committee
Present results of Open Space Survey

PENDING
Mission statement and appointment of hospital committee.

Update on Main/South Street sidewalk

Status Jacob Cushman house

Review revised Selectmen calendar

Town Administrator goals

Selectmen goals

Nstar proposal for landscaping in front of high tension lines on Route 27

Traffic island at Pond view Ave and High Street

LICENSES & PERMITS
MEMO requests permission to place signs advertising Discover Medfield Day June 14, 2014

Other business that may arise

On being a selectman

Long talk with Mike this AM to get the agenda straight for the Tuesday meeting and to catch up on things.

  • selectmen will discuss their goals for next year on Tuesday.
  • New ‘N Towne’s Touch a Truck event tomorrow will be at the DPW salt shed if it rains.
  • Clark Tavern decision is still being written by the ZBA – Mike said that the Linnerts’ petition was approved, but that there were about 45 conditions.
  • I related Gill Rodgers’ idea shared with me that the master planning for the Medfield State Hospital site should include all contiguous town owned lands, which would include Lot 3 on Ice House Road and the Hinkley land next to The Center.
  • Council on Aging has responded to complaints it violated the Open Meeting Law.
  • Economic Development Committee meets June 5 to look at creating an RFP for recreational uses at Lot 3 on Ice House Road.  The EDC apparently decided not to consider other non-recreational uses, even if they earned the town more return.
  • I met last night with Bob Herbstzuber, Russ Hallisey, and Bob Via to discuss Bob Herbstzuber’s push system to easily share community information.  Bob built a platform to share information at Boston College, where he works, and has already implemented a beta site in Milford.  Lots of potential – stay tuned.

Town health insurance rates increase

The town employees were given the choice between having their rates increase a lower amount and paying increased co-pays versus a higher premium increase.  They reportedly voted overwhelmingly for the higher premium increase.  At the 5/6/14 meeting of the Board of Selectmen, the selectmen approved a rate increase of 8.8% in the health insurance premiums.  With the higher co-pays the rate increase would have been 4.4%

MMA on Senate budget

The Massachusetts Municipal Association’s alert this afternoon focuses on the Senate’s version of the state budget.  A copy of that alert appears below –

Thursday May 15, 2014

SENATE WAYS AND MEANS BUDGET WOULD INCREASE KEY LOCAL AID ACCOUNTS IN FISCAL 2015

Yesterday, the Senate Ways and Means Committee released a $36.25 billion state budget recommendation that will be debated by the full Senate next week. The SW&M budget local aid highlights include:

• INCREASE OF $25M FOR UNRESTRICTED GENERAL GOVERNMENT AID (UGGA) – the same increase passed by the House, and $25M more than recommended by the Governor

• INCREASE OF $99.5M FOR CHAPTER 70 – the same level of funding passed by the House and recommended by the Governor

• INCREASE OF $18.7M FOR REGIONAL SCHOOL TRANSPORTATION REIMBURSEMENTS – an impressive 36% boost that would fund this key reimbursement account at 90% of full funding, which is $16.7M more than the House budget, and $18.7M more than in the Governor’s budget

• INCREASE OF $7.9M FOR THE SPECIAL EDUCATION CIRCUIT-BREAKER PROGRAM TO ENSURE FULL FUNDING – the SW&M recommendation is $7.9M more than in the Governor’s budget, and the House budget increases funding with a slightly different number that is also intended to fully fund the program

• INCREASE OF $5M TO CHARTER SCHOOL REIMBURSEMENTS – the same increase passed by the House, which is $5M more than recommended by the Governor, but still approximately $33M below full funding

• INCREASE OF $3.2M FOR MUNICIPAL LIBRARIES – this is $2.8M more than in the House budget, and $3M more than requested by the Governor

• INCREASE OF $1M FOR PAYMENTS-IN-LIEU-OF-TAXES (PILOT) – this is $1M more than in the House budget, and $1.5 million above the Governor’s recommendation

• LEVEL-FUNDING FOR MCKINNEY-VENTO REIMBURSEMENTS AT $7.35M – the same amount passed by the House and recommended by the Governor, and still $7.5 million below full funding

• INCLUDES $3M FOR TRANSPORTATION REIMBURSEMENTS FOR OUT-OF-DISTRICT VOCATIONAL STUDENTS – this program was funded at $1.5 million by the House, and was not included in the Governor’s recommendation

• SW&M BUDGET INCLUDES IMPORTANT REFORMS TO PROVIDE NET SCHOOL SPENDING EQUITY TO ALLOW ALL COMMUNITIES TO COUNT RETIREE HEALTH COSTS – this is a key provision that is also in the House budget

As expected, the Senate Ways and Means Committee yesterday released its version of the fiscal 2015 state budget (S. 4), a $36.25 billion budget plan with a bottom line that is lower than the Governor’s recommended budget, yet provides more funding for targeted municipal and school aid programs.

The Senate plan would spend less than the amount recommended by the Governor in January, avoid the tax increases proposed in the Governor’s budget (H. 2), draw less from the rainy day fund, and increase municipal and school aid accounts used to balance local budgets by $64.1 million above the amount recommended in H. 2.

Cities and towns are facing serious fiscal challenges, and the MMA will be working to build on the Senate Ways and Means budget when the full membership begins debate on Wednesday, May 21. In the meantime, Senate members will have until 3:00 p.m. on Friday, May 16 to file budget amendments.

Click here to link to the Senate Ways & Means Committee’s budget site and see the entire budget: http://malegislature.gov/Budget/FY2015/Senate

PLEASE CONTACT YOUR SENATORS AND TELL THEM HOW THIS BUDGET IMPACTS YOUR COMMUNITY

THE FOLLOWING IS AN INITIAL ANALYSIS OF THE KEY LOCAL AID AND POLICY ITEMS INCLUDED IN THE FISCAL 2015 STATE BUDGET PROPOSED BY THE SENATE WAYS AND MEANS COMMITTEE:

$25 MILLION INCREASE IN UNRESTRICTED GENERAL GOVERNMENT AID

The SW&M budget plan funds the $25.5 million increase in Unrestricted General Government Aid that was announced in the local aid resolution in March and passed by the House in April, increasing UGGA funding from $920.23 million to $945.75 million. The Governor’s budget would have level-funded this vital source of local aid. The Legislature’s commitment to increase this vital source of local aid is deeply appreciated.

CHAPTER 70 INCREASE REMAINS AT $99.5 MILLION

The Senate leadership’s proposed budget also reflects the $99.5 million increase in Chapter 70 funding proposed by the Governor, passed in the Legislature’s local aid resolution, and included in the House budget passed in April, to fund Chapter 70 aid at $4.4 billion. The plan would bring all cities and towns up to foundation levels, phase in the target share funding provisions, and provide all communities with a minimum increase of $25 per student. Most cities, towns and regional school districts are slated to only receive the minimum aid increase of $25 per student, an amount that is inadequate to maintain existing program levels. Although the MMA will continue to call on legislators to provide a higher minimum aid increase when the full budget is debated next month, legislative leaders are insisting that the debate on Chapter 70 funding took place during the adoption of the local aid resolution last month.

$18.7 MILLION MORE FOR REGIONAL SCHOOL TRANSPORTATION REIMBURSEMENTS

The Governor’s budget would have level-funded regional school transportation reimbursements at $51.5 million, and the House budget would add $2 million for fiscal 2015. Senator Brewer, the Chair of the Senate Ways and Means Committee, has been a strong supporter of increased funding for this key account for small and medium-sized communities, and has proposed a 36% increase of $18.7 million to bring funding up to $70.25 million. This would bring reimbursement funding up to 90%, the highest percentage in a generation.

$7.9 MILLION MORE FOR SPED CIRCUIT BREAKER TO FULLY FUND THE PROGRAM

The Senate Ways and Means budget would fund the Special Education Circuit Breaker program at $260.4 million, a $7.9 million increase intended to fully fund this essential reimbursement program. The Governor had proposed level-funding, which would have generated a shortfall due to rising costs. House members also intend to fully fund the program with a slightly lower $5 million increase. The good news is that Senate and House leaders are committed to full funding for this vital account.

CHARTER SCHOOL REIMBURSEMENTS RECEIVE $5M INCREASE, STILL UNDERFUNDED

Under state law, cities and towns that host or send students to charter schools are entitled to be reimbursed for a portion of their lost Chapter 70 aid. The state fully funded the reimbursement program in fiscal 2013, but so far is underfunding reimbursements by $27.6 million this year (the good news is that the House is acting on a supplemental budget to fully fund the program in fiscal 2014). The Governor’s fiscal 2015 budget would level-fund charter school reimbursements at $75 million, which would set the stage for a shortfall of $38 million in fiscal 2015. The SW&M budget would increase reimbursements by $5 million, to a total of $80 million, the same amount in the House-passed budget. This represents progress, but the program would still be underfunded by $33 million next year. Underfunding the charter school reimbursement program causes major fiscal distress in every community that has a significant charter school presence. Only a small fraction of the public school students attend charter schools. Underfunding this program would force cutbacks for the vast majority of students who remain in the traditional school setting.

INCREASE OF $3.2M FOR MUNICIPAL LIBRARIES

Aid to municipal libraries is funded at $6.8 million this year, and the Governor recommended a $200K increase for fiscal 2015. The House budget would increase the program to $7.2 million and the SW&M recommendation is to fund this account at $9.99 million, a $3.2 million increase over fiscal 2014.

$1 MILLION INCREASE FOR PAYMENTS-IN-LIEU-OF-TAXES (PILOT)

The Governor’s budget would have cut $500,000 from PILOT payments, reducing the program to $26.27 million. The House budget would restore this funding, and keep the account at the fiscal 2014 level of $26.77 million. The SW&M budget would increase funding by an additional $1 million, bringing the program up to $27.77 million in fiscal 2015.

McKINNEY-VENTO REIMBURSEMENTS UNDERFUNDED

The HW&M and Governor’s budgets would level-fund reimbursements for the transportation of homeless students at $7.4 million, which is at least $7 million below the full reimbursement called for under the state’s unfunded mandate law. Two years ago, the State Auditor ruled that the adoption of the federal McKinney-Vento law imposed an unfunded mandate on cities and towns. The program was funded at $11.3 million in fiscal 2013 and $7.4 million in fiscal 2014. Level-funding the program would continue to impose a significant burden on those cities and towns that are providing transportation services to homeless children who have been placed in their communities by the state.

$3M FOR VOCATIONAL EDUCATION REIMBURSEMENTS

Last year the Legislature established a $3 million program to reimburse cities, towns and school districts for the costs of transporting students to out-of-district vocational schools. The Governor did not include any funding for the program in fiscal 2015, and the House restored $1.5 million. The SW&M budget would fully restore funding to $3 million.

$6.5 MILLION FOR SHANNON ANTI-GANG GRANTS

The SW&M budget would fund Shannon Anti-Gang grants at $6.5 million in fiscal 2015. The House budget would provide $6 million, and the Governor recommended $8 million. Current funding is $7 million this year.

NET SCHOOL SPENDING EQUITY REFORMS INCLUDED IN SW&M BUDGET

The SW&M budget includes important law changes to establish equity in calculating net school spending under Chapter 70 to allow all communities to count health insurance costs for retired school employees in fiscal years 2016 and beyond, phased in over 4 years, and allow DESE to waive penalties in the meantime. This critically needed language was also adopted in the House budget.

THE SENATE WILL BEGIN DEBATE ON THE BUDGET ON WEDNESDAY, MAY 21.

PLEASE CALL YOUR SENATORS TODAY AND URGE THEM TO BUILD ON THE PROGRESS CONTAINED IN THE SENATE BUDGET COMMITTEE’S RECOMMENDATIONS

 

State offers to review what we do

The Division of Local Services is part of the state’s Department of Revenue (DOR), and the DLS e-newsletter offers to review how towns are operating, and to make suggestions for improvements.  It looked like a worthwhile exercise to me for Medfield to ask to have.

DLS Offers New Technical Assistance Services
Technical Assistance Section

We are pleased to announce that the Division of Local Services has redesigned its long-standing and successful technical assistance program. Our goals in doing this are to reach more communities with these services, to provide more targeted recommendations, and to do so within a shorter time frame.

Financial management reviews in the past have typically included a comprehensive review of government structure, financial operations and fiscal health among other things. With the redesigned program, we will continue to review these fundamental municipal issues through on-site interviews and analysis, but the process will allow local officials to: 1.) self-identify areas where assistance is needed or can have the most positive impact, or 2.) rely on DLS to assist in defining the focus of the analysis through an on-site assessment process.

If you think your community might benefit from this new program, whether you have in mind an area of focus or would like assistance in determining which services best meet your needs, we are available to conduct telephone or on-site meetings with local officials to decide the most appropriate course of action.

Examples of the types of technical assistance services that the Division plans to offer are listed below:

1.  Review Financial Operations – We will review your core financial operations (or a single financial office) and, where necessary, make recommendations for improvement based on sound management practices.

2.  Assess Financial Condition/Fiscal Health – We will assess your community’s financial condition through the use of a scorecard and offer suggestions to improve the long-term outlook and strengthen fiscal health and flexibility.

3.  Analyze Government Structure – We will analyze your current government structure and provide recommendations designed to improve the day-to-day management and the level of accountability across your municipal government.

4.  Prepare Costing Study/Determine Indirect Costs – We will determine the full cost of providing a particular service such as water or sewer or analyze the indirect costs in an enterprise fund to determine if they are appropriate.

5.  Evaluate Information Technology Systems – We will evaluate your Information Technology systems to identify areas of potential risk and provide recommendations to ensure that systems are performing efficiently, that important data can be restored in the event of a disaster and that systems are adequate and secure for the future.

6.  Explore Feasibility of Regionalizing/Consolidating Services –We will explore the feasibility of regionalizing or consolidating government services either within a community or where two or more communities are involved.

7.  Examine Specific or Emerging Problems – We will review various issues that may have created financial problems for your community including those that have impacted a timely certification of property values, setting a timely tax rate or that have been raised by your auditors in the management letter.

To schedule a consultation, please call Rick Kingsley at 617-626-2376 or send an email to kingsleyf@dor.state.ma.us. All requests for technical assistance services should come from your chief executive officers (usually the board of selectmen or mayor in most communities).

Please visit the Technical Assistance Services webpage to read recent reports and view other resources

Names & titles

This on titles and names in the e-newsletter from the DOR –

Antiquated Titles
Tony Rassias – Bureau of Accounts Deputy Director

Today’s cities and towns exercise many oversight and regulatory functions, which isn’t to say that 200 years ago they didn’t. It’s just that many of those functions from 200 or more years ago have slipped out of sight during the passage of time and societal change. Let’s look at three of them.

1.) Ralph Waldo Emerson once held the title. So did William Cullen Bryant. Lesser known individuals like Joseph Wayte and Thomas Newhall saw to it in Malden, as did Dr. Israel Whiton in Winchendon and Allester Grime in Salem Village. Some of these names you know, others not so much, but all of them once held the title of Hog Reeve.

The job of the Hog Reeve, sometimes called the hog constables, swine ringers, hogreaf and hog wards, was to prevent or appraise damage caused by stray swine.  Back some time, hogs could run loose provided they were collared and had rings in their noses, which reduced the amount of garden and crop damage. The owners of stray swine were fined for any damage caused, provided the damaged party had a proper fence. (Could one have claimed that they didn’t heareth yon Town Crier hollereth the new law?) The swine were captured by the Hog Reeve and taken to the pound until they were claimed by their owner. The Hog Reeve could legally charge a small service fee.

It is written that the Hog Reeve was selected from amongst the newly married men in town. One town wrote that a person could not become a Hog Reeve until he experienced a change of heart.”  Another indicated that the position was facetious.

2.) They were the morals or religious police. It has been written that the only thing certain about them was that selectmen had to see to it that they were elected annually. They were the Tythingmen.

Their history goes way back to England when families were divided into groups of ten called “tithes” and were headed by a Tythingman who was responsible for their moral behavior. In the 1700s, they were an early form of police force, peacekeepers by way of informing a Justice of the Peace or the County Court of disorders or misdemeanors occurring in taverns and inns. Disorders such as excessive drinking, selling liquor without a license, gaming, dancing, or reveling could have resulted in tavern and inn keepers forfeiting their license. They reported those attending a music concert, sporting event or unnecessarily travelling on a Sunday. They patrolled the church watching for sleeping adults or disorderly boys and for their efforts could receive half of the fine paid.

By the mid-1800s and with the beginnings of community policing, opinions varied in some towns on the need and usefulness of electing Tythingmen. One town considered the Tythingmen as the most sedate and respectable men” in the town. Another admitted that the Tythingmen weren’t popular and their position wasn’t very desirable. An Essex County town refused to elect a Tythingman until they were ordered by a sheriff to do so. Eventually, Selectmen and Constables took over the role of Tythingmen in places. All this begs the question; did the Tythingmen see their demise coming?

3.) If everyone was named either Cooper or Hooper, I wouldn’t have to explain about staves, hoops, the chime, the bilge, a bung and withies. A cooper was a barrel-maker, the hooper was an assistant and the other words are all parts of a barrel. Barrels, casks, kegs and buckets were important years ago because so many dry and liquid goods were either stored or shipped in them.

Staves are the wooden pieces that make up the shape of the barrel and the hoops are the metal pieces that hold the wood together. It was important that the wood and hoops were properly made or else dry goods such as gunpowder would become moist and liquid goods such as water would escape. The Culler of Staves and Hoops was responsible for sorting through the staves and viewing the hoops to determine if they were properly made as required by law.

If your last name is Cooper (English), Tonnelier (French), Varelas (Greek), Cuypers (Dutch), Bednarski (Polish), Bodner (Yiddish), Toneleiro (Portuguese) or Bottai (Italian), your ancestors may have been barrel-makers!

The author would like to thank Bob Bliss, Regional Offices Manager at the Division of Local Services, and Wikipedia for their assistance.

Dover cell tower hearing postponed

Below is an email from the Chair of the Dover ZBA this afternoon about the postponement of the continued ZBA hearing on the cell tower proposed in Dover with an entry off Evergreen Way in Medfield to June 30.

At the Dover Planning Board hearing a week or so ago on the cell tower, the Dover school officials appeared, as they had at the prior ZBA hearing, only this time they reportedly indicated that they really wanted the cell tower to be built on school property, as they had intimated at the ZBA hearing.  The ZBA had then leaned on the applicant to engage in discussions with the schools (at the ZBA hearing I attended), and the school personnel were then saying that evening that they wanted to explore locating the cell tower on school land.

The Medfield neighbors indicated to the Medfield Selectmen that their main issue was the traffic through their streets, so locating the cell tower on school lands should satisfy our Medfield neighbors.

The outstanding issue for Medfield is whether Medfield should continue to argue, as we did at the ZBA hearing, that the proposed new water tower at the former Medfield State Hospital site would be a better location, and one for which Medfield would get the revenue.

 

DOVER ZONING BOARD OF APPEALS, NOTICE OF FURTHER RESCHEDULING OF HEARING AND SITE WALK

CELL TOWER 64 JUNCTION STREET DOVER,MA

 

 

At the request of the Applicant, the Site Walk, which had been previously rescheduled from Monday May 19, 2014, at 6:00PM  to Wednesday, May 21,2014, at 6:00PM at the entrance to the property adjacent to 34* Evergreen Street in Medfield, and the adjourned Hearing which had been previously rescheduled from Monday May 19, 2014, at 6:00PM  to Wednesday, May 21,2014, at 7:00PM at the Dover Town House, ARE BEING RESCHEDULED AGAIN.

 

The  new Site Walk and Hearing dates, places and times are :

 

(a) Monday, June 30, 2014, at 6:00PM, at the entrance to the property adjacent to 24 Evergreen Street* in Medfield for the Site Walk; and

 

(b)Monday, June 30, 2014, at 7:00 PM, at the Dover Town House for adjourned the Hearing.

 

 

*Please also note the correction of the location for the start of the Site Walk from 34 Evergreen to 24 Evergreen.

 

 

Notice of the revised schedule will be posted at Dover Town House and on the Dover Town Webpage and at the entrance to the lower hearing room at the Dover Town House where the original hearing was opened.

 

Additionally, the applicant has advised that someone will be at the entrance to the property adjacent to 24* Evergreen Street in Medfield at 6:00PM on May 19,2014,  to advise interested parties of the rescheduling to Monday June 30 at 6:00PM.

 

 

IN SUMMARY, THE REVISED SHEDULE IS:

Site Walk – Monday June 30, 2014, at 6:00PM, at the entrance to the property adjacent to 24 Evergreen Street in Medfield; and

 

Adjourned Hearing – Monday June 30, 2014, 2014, at 7:00 PM, at the Dover Town House.

 

Thank you all for your assistance in this situation.

 

Gary P. Lilienthal

Senate gives Medfield same $

This email from John Nunnari this afternoon.  Looks like Medfield’s state revenue sharing total will be up about $110,000 over last year.  The Governor added $65,000 onto last year’s school funding (i.e. Chap. 70), and the House and Senate included that and added $45,000 more in local aid.  ==>

 

Senate released their budget this morning.

Assuming amendments (which are due by Friday) don’t change the numbers, the Senate agreed with the House numbers, which means they won’t be taken up during conference committee deliberations in June.

john

Municipality/Regional District 7061-0008 Chapter 70 Unrestricted General Government Aid Annual Formula Local Aide
FY ’14 Actual Appropriation $5,797,959.00 $1,255,070.00 $0.00
Governors FY ’15 Proposal $5,862,409.00 $1,255,070.00 $0.00
Medfield (House FY ’15 Proposed Numbers) $5,862,409.00 $1,289,875.00 $0.00
Medfield (Senate FY 15 Proposed Numbers) $5,862,409.00 $1,289,875.00 $0.00
FY ’15 Conference Committee Report           July +/- $0.00 $0.00 $0.00

 

$50K state grant to fund Energy Manager

The letter below from DOER announcing the town’s receipt of a $50,000 state grant to fund a full time Energy Manager for the town starting after 7/1/14 was shared today by the Medfield Energy Committee.  A second year of grant funding is available to the town at a reduced level, and the town then has to take over full payment of the energy manager.

The town administration’s thinking was that the town would be well served to have a facilities professional on board going forward, given how sophisticated the new town buildings have become, and where a big part of that job will be the energy management of those buildings, this grant covers a lot of the start up costs for that new town position. –

EXECUTIVE OFFICE OF
ENERGY AND ENVIRONMENTAL AFFAIRS
DEPARTMENT OF ENERGY RESOURCES
100 CAMBRIDGE ST., SUITE 1020
BOSTON, MA 02114

May 1, 2014

Michael J. Sullivan, Town Administrator
Town of Medfield
459 Main Street
Medfield, MA 2052

Dear Town Administrator Sullivan,

I am pleased to inform you that the Department of Energy Resources (DOER) Green Communities Division has approved an award of $50,000 for a Full-time Energy Manager for the Town of Medfield. Please note that funding is provided for one year beginning in fiscal year 2015. A second year of funding is contingent upon performance in year one. In addition, the Town is committed to providing the cost share specified in its grant application.

In the next few weeks, Paul Carey, Green Communities Grants Coordinator, will follow up with the designated contact listed in your grant application to discuss next steps, including coordination of the grant contract process.

The Green Communities Division looks forward to working with you and your Energy Manager. We congratulate you on this grant award, and applaud your efforts to create a cleaner energy future for your community and the Commonwealth as a whole.

Please do not hesitate to contact me at 617-626-7364 or by email at meg.lusardi@state.ma.us with any questions you may have regarding your grant award.

Sincerely,
Meg Lusardi, Director
Green Communities Division

Cc: Marie Nolan, Member of Energy

Clark Tavern

Seeing the Linnerts’ attorney embracing people in front of the Town House this evening after leaving the ZBA hearing makes me think the ZBA must have approved the application to turn the Clark Tavern into a restaurant.  I was at a MFi meeting so I missed the ZBA hearing.