BoS on 7/21

Posted on July 17, 2015 | Comments Off on BoS on 7/21

Tuesday July 21, 2015 @ 7:00 PM

AGENDA (SUBJECT TO CHANGE)

7:00 PM Honoring Elisabeth Mann

7:15 PM Superintendent Kenneth Feeney
Discussion of crack/chip seal application on roads; Harding Street sidewalk; Green Street project
update

7:30 PM  Medfield Energy Committee, Fred Bunger Chair and Energy Manager Andrew Seaman Update on
committee’s projects and goals

7:45 PM  Town Counsel Mark Cerel
Assisted Living Zoning Bylaw issues

OLD BUSINESS
Vote to approve July 7, 2015 meeting minutes

NEW BUSINESS
Vote to award bid for Paving in Place and Cold Plane and as recommended by Superintendent Feeney

Vote to authorize Chairman to sign License for the Norfolk Hunt Club use of the Medfield State Hospital property.  Approved by the Building and Grounds Committee

Discuss Single Stream Recycling totals for FY15 Other business that may arise
Date

TOWN OF MEDFIELD
Office of SUPERINTENDENT OF PUBLIC WORKS
KENNETH P. FEENEY
Superintendent
MEDFIELD, MASSACHUSETIS
(508) 906-3002

To:    Board of Selectment Date: July 15, 2015
RE:    Town of Medfield, Bid 2015: Paving In Place and Cold Plane

Aggregate Industries        $540,470.00

D&R Contracting                $572,510.00

Bevilacqua Paving                $606,367.50

We recommend to the Board of Selectmen to award the bid to
Aggregate Industries.

Sincerely
Kenneth P Feeney DPW Supt.

LICENSE AGREEMENT MEDFIELD  STATE HOSPITAL PROPERTY

LICENSE AGREEMENT (“Agreement”) made as of the day of July, 2015, by and between the Town of
Medfield (“Licensor” or “Town”), and Norfolk Hunt Club, Inc. (“Licensee” or “Norfolk Hunt Club”).

WHEREAS, Town is the owner of certain real property in the Town of Medfield, County of Norfolk,
Commonwealth of Massachusetts, located at Hospital Road (“Town Land”), and

WHEREAS, Licensee Norfolk Hunt Club wishes to enter upon the Town Land for the purposes described
below, and

WHEREAS, Town is willing to permit Licensee Norfolk Hunt Club to enter upon Town Land for the
purposes described in this Agreement on the terms and conditions set forth below.

NOW, THEREFORE, in consideration of the mutual covenants set forth in this Licensor Agreement and
intending to be legally bound by this Agreement, Town and Licensee Norfolk Hunt Club AGREE as
follows:

1.  Town shall permit Licensee, its officers, members and guests for the following purposes:

2.   Licensee Norfolk Hunt Club, its officers, members and guests will enter the Town Land pursuant
to this agreement on the dates and times attached in the memo dated June 7, 2015.

3.   Licensee, Norfolk Hunt Club, shall at all times, use its best effort to exercise its rights
under this Agreement in such a manner as to avoid unreasonable interference with or disruption of
the Town Land.  Norfolk Hunt Club will pick up and remove any trash/waste from the site that is
left on the property as a result of this activity.

4.   Town requires Licensee to carry appropriate insurances in amounts satisfactory to the Town
including all public liability, vehicles and equipment, automobile, and workers compensation.

5.   Licensee Norfolk Hunt Club expressly agrees to defend, indemnify and hold harmless the Town to
maximum extent permitted by law from and against any and all loss, damage, claims, demands, actions
or causes of action, suits at law or in equity, judgments, liability or expense caused by the acts
or omissions of Licensee Norfolk Hunt Club and those employed or engaged by it, in carrying out its
rights hereunder, provided that such loss, damage, claim, action, cause of action, suit, judgment,
liability or expense shall not have been caused solely by the negligence of Town.

6.   This License Agreement may not be amended except by agreement in writing duly signed by
authorized officers of both parties to the Agreement; this Agreement may not be assigned and any
attempt to do so shall result in the automatic revocation of the license granted hereunder.

7.   If any section of this Agreement shall be held unlawful, invalid, or unenforceable, that part
shall be deemed deleted without prejudice to the lawfulness, validity and enforceability of the
remaining sections and parts of the Agreement.

8.   This Agreement shall be governed by and construed in accordance with the laws of the
Commonwealth of Massachusetts.

IN WITNESS THEREOF, the Parties to this Agreement, intending to be legally bound by it, have caused
the Agreement to be executed the day and year first written, above by their respective duly­
authorized representatives.
TOWN OF MEDFIELD, Licensor, by:

Richard DeSorgher, Chairman, Board of Selectmen                           Date

NORFOLK HUNT CLUB, Licensee,

Authorized Signature and Title                                                             Date

Approved as to form:                       _ Mark G. Cerel, Town Counsel

NO R F O L K

Memo to: John Thompson, Medfield State Hospital, B&G Committee
From: Gil Rodgers, Norfolk Hunt Club
Date: June 7, 2015
Subject: Proposed Equestrian Use of Medfield State Hospital Grounds during Fall 2015

Dear John,
Consistent with past uses of the hospital grounds for the Norfolk Hunt Club (NHC) we propose and
seek approval for the specific activities listed below. The route is essentially the same as in
2014, 2013 and previous years that was very successful for the Norfolk Hunt Club, riders, and
spectators, and took place without any incidents. We appreciate this opportunity to continue to use
the hospital grounds, and look forward to another successful hunt season in the fall 2015.

1. Mounted Hunts On the following dates: Saturday, September 19; Tuesday, September 29; Saturday,
October 3; Saturday, October 20; Tuesday, October 27; Wednesday, November 11 (Veterans Day); and
Thursday November 26 (Thanksgivings Day) (beginning at approximately 8:00 AM and concluding by
about 12 noon) mounted Hunts are proposed  using the MSH grounds including potions of the main
campus, Sledding Hill and outside hay fields The route will be essentially as follows: Trailers and
vehicles will park at the top of the Sledding Hill, riders cross Hospital Road, ride along top of
Garden Field to the West of Campus, take North Street on north side of campus to the large hay
field behind R-Building, continue into Dover and Sherborn, return through dirt road to the east of
the campus bypassing water tower construction area, cross Hospital Road, and finally end up at the
Sledding Hill. (See attached route map.) The routes may be run in reverse direction for some of
these Hunts. It is recognized that remediation work near the Charles River may be continuing in the
fall months and we will closely coordinate these Hunts with B&G Committee and if necessary develop
an alternate route to avoid interference with this work.

2. Hound Schooling These will be held approximately once a month on Thursday mornings. We propose
the following dates: September 24, October 22, and November 19. Hound schooling is conducted from
approximately 7 AM to 8 AM with mounted Huntsman and several mounted whippers-in. The route is
essentially as follows: park on the top of the Sledding Hill, ride around Sledding Hill, cross
Hospital Road, ride around the hay field to the east of the campus and the hay field north of the
“R” Building (bypassing water tower construction area). NHC will coordinate with the farmer working
these fields. This will typically involve only about a dozen horses, is subject to weather
conditions, and will be used only if conditions are suitable for the safety to the riders and
horses.

For all of these events all riders will have signed the NHC waiver of liability form that protects
Town of Medfield, OCR, NHC, and riders from any liabilities. Our insurance binder for the full year
2015 is already on file with the Town of Medfield.

If you have any questions, need clarifications or additional information please contact me directly
at the numbers below. I would be pleased to attend the B&G Committee meeting when this is
discussed, and will of course be available for Selectmen’s meeting when this is presented for
approval.

We kindly request Town’s completed review and approval by June 26, 2015 so that we can announce
these activities in our fixture card and post on our calendar of future events for the fall.  Our
first event is scheduled for Saturday, September 19, 2015. We appreciate this very much.
Thank you.

Gil Rodgers
Cell: 617-792-0583
Fax: 508-359-8215
Attached: Proposed Route Map

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Posted in Select Board matters

Solar PV bids received

Posted on July 16, 2015 | Comments Off on Solar PV bids received

The town Energy and Facilities Manager reported that the bids were opened for the town’s solar photovoltaic installation next tot he Waste Water Treatment Plant, and the bids were at the expected levels.  This was Andrew’s report –

The bids were opened at 10:00 this morning, with two respondents:
Green Skies  –$492,483,31 or $2.12/watt
Absolute Renewables – Post Driven Foundation – $577,914 or $2.49/watt
                                  Ballasted Mount – $679,636 or $2.93/watt
Solar Design Associates, along with Town Counsel, will be reviewing the responses for qualifications and to ensure MGL Ch 30 Sec 39M was adhered to.
The proposals are at the link below.  If you have trouble viewing the documents please let me know and I’ll be happy to send a hard copy:
​​
Thank you all for your hard work in bring this project to fruition. We’re not done yet but a major hurdle has been cleared!

Regards,
Andrew Seaman
Energy and Facilities Manager
Town of Medfield
Office: (508) 906-3013

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Posted in Energy Committee, Green

Electric Time on WHDH

Posted on July 16, 2015 | Comments Off on Electric Time on WHDH

Nice piece about Electric Time on WHDH yesterday –

http://www.whdh.com/story/29561209/made-in-massachusetts-clocks

I am always looking to see if the clocks I see around were made by Electric Time.

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Posted in Business

MSH/MPC survey got 1,073 responses

Posted on July 15, 2015 | Comments Off on MSH/MPC survey got 1,073 responses

Medfield State Hospital Master Plan Committee Update

Outstanding response to Survey #1! Thank you to the 1,073 individuals who provided their DREAMS and NIGHTMARES regarding the study area around Medfield State Hospital and adjacent town-owned parcels. The committee is currently digesting, analyzing and summarizing the information received and will post results in the coming week. The second survey is also targeted for release next week.

 

Walking Tours

61% of the survey respondents wanted more conversations over the summer with the committee. To that end, two walking tours / discussion groups have thus been planned. One will be held next Wednesday, July 22nd and the second held Tuesday, August 18th. You can join us for either piece (walking or discussion), but we hope you can do both.

The walking tour is approximately one hour and starts at 5pm at the Hospital (park along the sledding hill across the street from the entrance). The discussion group follows at 6:30pm at the town garage (DPW facility on Rte 27, near Dale Street) concluding at 8pm. Please RSVP if you plan on joining us so we have a general sense of the anticipated attendance.

Wed, July 22nd – Sign Up Here

Tues, Aug 18th – Sign Up Here

Thank you again for your input. We look forward to the continued discussions, online and in person.

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Posted in Medfield State Hospital

MSH survey

Posted on July 10, 2015 | Comments Off on MSH survey

From the Cultural Alliance of Medfield’s CAMEO –

The Cultural Alliance of Medfield invites our readers to turn your attention to a land reuse survey study, from the Medfield State Hospital Planning Committee.

YOUR OPINION MATTERS and we encourage you to include your ideas for cultural programs, services, and facilities you’d like to see in town.

The land use study area encompasses not only the Medfield State Core Campus but adjoining town-owned parcels of land. This is the first in a series of surveys over the summer months (approx. every 2 weeks). This first survey is broader in nature with subsequent surveys focusing on specific aspects.

Medfield State Hospital Reuse and Redevelopment Public
Input-Lightning Survey #1
Survey Deadline: July 12, 2015
SURVEY LINK: https://www.surveymonkey.com/r/MedStateSurvey_1
Looking ahead…

SEPTEMBER 16, 2015 – Public meeting, presentation and discussion about several alternate use strategies.

LATE FALL, 2015 – Public meeting and presentation of one recommended re-use strategy.

SPRING 2016  – Town Meeting approval, address zoning and by-laws requirements, develop disposition strategy

Related Links…

WEBSITE: https://mshvision.net/
FACEBOOK: https://www.facebook.com/MSHVision

Source of information: MSHVision.net

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Posted in Medfield State Hospital

Office hours tomorrow 9-10

Posted on July 9, 2015 | Comments Off on Office hours tomorrow 9-10

My monthly office hours are tomorrow at The Center, from 9-10am, as the COA facility was closed last Friday on the usual first Friday of the month.

No appointments are necessary.

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Posted in Uncategorized

Our final state aid

Posted on July 9, 2015 | Comments Off on Our final state aid

The state has passed the budget, albeit a week into the fiscal year.  These are Medfield’s state local aid numbers, netting us a total of $7,358,252, up over $100,000 from $7,255,166 last year –
FY2016 Local Aid Estimates
Medfield
FY2015 Cherry Sheet Estimate
FY2016 Governor’s Budget Proposal
FY2016 House Budget Proposal
FY2016 Senate Budget Proposal
FY2016 Conference Committee
Education:
Chapter 70
5,862,409
5,913,169
5,925,859
5,925,859
5,925,859
School Transportation
0
0
0
0
0
Charter Tuition Reimbursement
12,129
998
1,164
1,212
1,090
Smart Growth School Reimbursement
0
0
0
0
0
Offset Receipts:
School Choice Receiving Tuition
0
0
0
0
0
Sub-total, All Education Items:
5,874,538
5,914,167
5,927,023
5,927,071
5,926,949
General Government:
Unrestricted Gen Gov’t Aid
1,289,875
1,336,310
1,336,310
1,336,310
1,336,310
Local Sh of Racing Taxes
0
0
0
0
0
Regional Public Libraries
0
0
0
0
0
Urban Revitalization
0
0
0
0
0
Veterans Benefits
18,649
21,430
21,430
21,430
21,430
State Owned Land
28,261
28,261
28,261
28,261
28,261
Exemp: VBS and Elderly
27,101
28,947
28,947
28,947
28,947
Offset Receipts:
Public Libraries
16,742
16,096
16,134
16,355
16,355
Sub-Total, All General Government
1,380,628
1,431,044
1,431,082
1,431,303
1,431,303
Total Estimated Receipts
7,255,166
7,345,211
7,358,105
7,358,374
7,358,252
Although the School Lunch program continues to be funded, we have removed the estimate from the cherry sheet as this program is an education offset that has no impact on the tax rate setting process.

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Posted in Budgets, Legislature

Summer doings – Julius Caesar 7/18-19

Posted on July 9, 2015 | Comments Off on Summer doings – Julius Caesar 7/18-19

Before the Energy Committee meeting last night I had a few minutes, so I listened in on a rehearsal for the Gazebo Players of Medfield’s upcoming performance of Julius Caesar, coming July 18 & 19.

Medfield Gazebo Players' Julius Caesar

Zullo Gallery is doing its Thursday evening dinner tonight, and MEMO its concert.  Great time of year.

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Posted in Entertainment, Zullo Gallery

Push MSH survey over 1,000

Posted on July 8, 2015 | Comments Off on Push MSH survey over 1,000

Have your say through Sunday July 12 on the biggest decision in the history of Medfield.  How often does that happen?  Weigh in on the Medfield State Hospital/Master Planning Committee’s first survey at https://www.surveymonkey.com/r/MedStateSurvey_1

As of today Teresa James reports they have had 659 replies. Thus far 84% of respondents had NOT attended the June 11th public input workshop, which is great because they are reaching a wider audience.

So sharpen those minds and stay tuned in, actively sharing your thoughts.

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Posted in Medfield State Hospital

OPEB update

Posted on July 8, 2015 | Comments Off on OPEB update

Mike Sullivan explained the recent OEPB actuarial study at the selectmen meeting last night, that shed new light on my prior understanding.

The town has been paying what the consultant calls the “pay as you go” OPEB cost each year, as part of the town’s insurance budget. Previously I had not realized that we were paying for those expenses each year, so I saw the OPEB deficit increasing each year.  What we pay are the actual costs incurred each year for retiree health costs.  Mike cited those last night as being $1.2m. this year, but the consultant report uses the figure of $1.5m. for its 1/1/2013 valuation.

Additionally, the town paid $400,000 last year in to a fund to use to pay future OPEB costs.  So instead of getting further behind each year, as I had thought we were doing, we are instead slowly paying off the future OPEB debt.  Last night Mike quoted the OPEB future debt as $48m., but the actuarial study uses $43m. as of 1/1/2013.

Lastly, the actuarial study says that to fully fund the OPEB debt, we would have to pay $3.5m/ year for 26 years.  By contrast, we apparently paid $1.9m. last year, between paying for the actual costs ($1.5m.) and adding some extra ($400,000).

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Posted in Uncategorized