Category Archives: Select Board matters

BoS agenda for 4/1

Tuesday April 1, 2014 @ 7:00 PM
AGENDA (SUBJECT TO CHANGE)

7:00 PM Representative Shawn Dooley
Discussion regarding state budget; local aid

7:15 PM Rob Gregg, Cemetery Commissioner
Cemetery report

ACTION

Board of Water & Sewerage Commissioner Willis Peligian requests status change from full member to associate. William Harvey Associate member requests appointment as full member of the Board and requests appointment to the Enterprise Fund Committee

LICENSES & PERMITS

Medfield Youth Baseball & Softball announce Opening Day festivities on Sunday May 4, 2014; request a parade permit and request permission to place signs announcing the event

The Gazebo Players of Medfield request permission to perform their 13th annual Shakespeare in the Park production of The Winter’s Tale July 19 and 20 at 5:00 PM in the Gazebo Park. Also request permission to postsigns two weeks prior to advertise the event

PENDING ITEMS

MBTA letter for removal of tracks on Harding and Farm Streets

Park Street signage

BoS agneda for this evening

Just got the agenda for the Board of Selectmen meeting this evening –

Board of Selectmen
March 25, 2014 Agenda
The Medfield Board of Selectmen needs to meet in Executive Session (closed session) at close of meeting for the purpose of discussing Kenny land litigation

We want to take a moment of appreciation for our brave servicemen and women serving in Afghanistan

This meeting is being recorded
7:00 PM David Lawson, Director Norfolk County Mosquito Control District
Discussion regarding Trustees of Reservations policy on mosquito control

ACTION
Vote to award contract in the amount of $19,500.00 for building assessment at the state hospital site

Review FY 2015 town budgets

Review and assignment of 2014 Annual Town Meeting Warrant Articles

BoS agenda for 3/18

Tuesday March 18, 2014 @ 7:00 PM

AGENDA (SUBJECT TO CHANGE)

6:30PM The Medfield Board of Selectmen needs to meet in Executive Session (closed session) for the purpose of pending litigation, RGL LLC vs. Town of Medfield and Red Gate Farm Realty Trust

7:00 PM Plastic Bag Study Committee, Nancy Irwin, member
Request permission to be at the Transfer Station on Saturday April 5, 2014 to distribute handouts and answer questions regarding the proposed plastic bag ban

7:30 PM Annual Warrant Hearing, Warrant Committee

ACTION
Vote to authorize Chairman Fisher to execute Grant Agreement for: Drop-off RecyciinglFood Waste Collection Equipment

Board of Health requests the Board of Selectmen vote to appoint Gabriele Harrison as an Associate Member to their board

Medfield Music Association requests permission to place a sandwich board to advertise the “Jazz ‘Round Town Fundraiser” to take place Saturday April 12, 2014

BoS agenda for 3/4/14

Tuesday March 4,2014 @ 7:00 PM

AGENDA (SUBJECT TO CHANGE)

6:30PM The Medfield Board of Selectmen needs to meet in Executive Session (closed session) for the purpose of discussing discipline or dismissal of employee

7:00 PM State Hospital Advisory Committee, Steve Nolan Chairman Discuss hospital project and special town meeting article

ACTION

Vote to sign March 31, 2014 Warrant for the Annual Town Election

Discuss Main Street sidewalk-Roche Bros. at the request of Selectman DeSorgher

Letter from resident Joarme Bragg requesting extension of sidewalk on east Main Street

LICENSES & PERMITS

Medfield Music Assoc. requests permission to place signs promoting the annual Jazz Night at the high school to take place Wednesday April 9, 2014

High School Girls’ Field Hockey Team requests permission to conduct a fundraising car wash behind Town Hall Saturday May 17, 2014

BoS agenda for tonight

This just came –

Board of Selectmen
Agenda February 25, 2014

7:00 PM Ron Griffin, Veterans’ Agent
Discuss Veterans Tax Work-Off Program; FY15 Veterans Agent budget

7:15 PM Selectman DeSorgher wishes to introduce Plastic Bag Study Committee members, present their charge and designate a Chairman to call the first meeting

ACTION
Vote to designate Chairman Fisher sign DCAMM’s license application for the Medfield State Hospital Advisory Committee event “tour of core campus at state hospital site” Saturday March 8, 2014 11 AM to 1 PM

FY 15 budget review: Board of Selectmen
Town Administrator
Town Report/Meeting
Street Lights
Health Insurance

BoS agenda for 2/18

Tuesday February 18, 2014 @ 7:00 PM

7:00 PM Lyme Disease Study Committee, Chris Kaldy Chairman
Update Selectmen regarding the committee’s activities for the past year

7:15 PM Fire Chief Kingsbury; FY15 budget review

7:30 PM Police Chief Meaney; FY15 budget review

ACTION
Vote to authorize Chairman Fisher to sign contract with Powers & Sullivan, Town Auditors

Vote to sign Agreement for Consulting Services with Human Resources Services, Inc., Andover, MA

Vote to sign March 10, 2014 Special Town Meeting Warrant

Vote to place the override question regarding State Hospital Land Purchase Bonds on the March 31, 2014 Annual Election Ballot

Selectman Peterson wishes to discuss the Annual Town Meeting Warrant Articles pertaining to the Medfield Energy Committee

Committee will look at plastice bag use

Selectman DeSorgher queried several BoS meetings ago whether the town should examine whether to limit plastic bag use.  Per Richard’s email today (a copy of the email appears below), the Board of Selectmen will be asked to constitute a committee to look into the issue at our next meeting.  If you are interested in serving on the committee, please let Richard, me, or Evelyn Clarke at the Town House know.

2/14/2014 10:41AM
Plastic Bag Committee
DeSorgher, Richard P.
===========================================================
Hi Evelyn,
A month or so ago we voted for me to see if there was interest in forming a committee to look at ways to reduce the amount of plastic bags distributed in Medfield and to increase awareness through education on the problem of plastic bags to our environment. I now feel I have enough people who have come forward willing to be on such a committee, four adults and four MHS students. I would like to have them come in on the February 25 meeting to have them sworn in and give them a charge as to what we are looking for them to do. When would be a good time to schedule them on the 25th?
Richard

BoS 2/4 agenda

Board of Selectmen
Board or Committee
PLACE OF MEETING DAY, DATE, AND TIME
Town Hall, Chenery Meeting Room, 2nd floor Tuesday February 4, 2014 @ 7:00 PM

AGENDA (SUBJECT TO CHANGE)

7:00 PM Council on Aging
Discussion regarding FY15 budget and Lot 3 on Ice House Road

7:20 PM Town Bylaw and Charter Review Committee
Discuss Town Meeting Warrant Article

ACTION ITEMS HELD FROM LAST MEETING
Decision as to which articles to include in warrant
Discuss wishes to accept donation of land on Pine Street
Vote to approve meeting minutes of December 3, 2013 and January 7, 2014

ACTION
Vote to close Annual Town Meeting Warrant

MEDFIELD STATE HOSPITAL STATUS UPDATE
Vote to close March 10,2014 Special Town Meeting Warrant

LICENSES & PERMITS
The Memorial and Wheelock School Committee requests permission to post signs advertising the annual Winter Carnival to be held Saturday March 15, 2014

====================================

TOWN OF MEDFIELD
FY15
BUDGET REQUEST
SUMMARY SHEET
DEPARTMENT Council on Aging
ORGANIZATION CODE 01-541-1 AND 01-541-2
1112512013

SUMMARY
FY20l4 FY2015
Appropriation Request
TOTAL SALARIES (Include Longevity) $ 143,775 $ 154,359
TOTAL OPERATIONS $ 61,441 $ 61,440
TOTAL BUDGET $ 205,216 $ 215,799

The Medfield Council on Aging provides remarkable programs and services to the Medfield community. We not only work with the older adults but fmd that our scope with adult children caring for parents has grown enormously. We provide unique COA progrannning to meet the needs of the independent adults which include offering 13 different exercise programs during any given week at a small cost ranging from 0 to $5.  Educational programs are offered through video series, instructors or our guest presenters at our monthly breakfast or birthday celebrations. Social engagement is a priority as the effects of aging can be lonely and depressing. We offer regular scheduled activities, socials and trips to provide an avenue that promotes friendship and community. The Adult Respite Care Program (ARCP) offered through a grant from the Metro West Health Foundation (MWHF), is now in its second year and very successful. Meeting the needs of the frail elder with guided supervision and dedicated staff has proven to be a positive experience for the client, family and COA.

The Council on Aging has a limited paid staff comprised of full time (benefited) Director, fulltime (benefited, however currently declined) Transportation CoordinatorlBuilding Support, thirty (30) hour (benefited) Social Worker, (15 hour) Formula Grant paid Volunteer Coordinator, eighteen (18) hour MWHF grant paid ARCP Coordinator and eighteen (18) hour grant paid ARCP Activity Assistant.  The scope of what the COA provides can not always be described but can be experienced. I welcome the Warrant Committee members to stop into the Center and experience the energy, the support, the caring and the enthusiasm that permeates the building.

The budget being submitted includes an increase in hours for the Outreach Worker from 30 to 37.5 hours. This is already a benefited position and would only require an increase of approximately $8,490.30. The Outreach position provides information and  referral services, fuel and food stamp application assistance, identifying housing options for elders, support through individual counseling, along with facilitating a care-giver and a low-vision support group. The position works to identify potential clients for “The Club”, along with attending and support of any legal action as it relates to guardianship and evictions. The position provides support for individuals without family or with physical limitations and has escorted residents to Department of Transitional Assistance, Social Security and Probate Court. Cheryl Lavallee currently works more than her scheduled 30 hours, her case load is that of a 37.5 (full-time) position and I request that you approve the increase in hours for the Outreach position. As we are all aware, people are living longer and we are seeing the affects of that at the COA.

The total operating budget remains unchanged. We are fortunate to have the rental income that does help with some larger building needs. Most recently, the rental revenue covered the installation of key locks on two exterior doors and the replacement of ballasts, bulbs and cleaning of the large hall pendulum lights. Future maintenance projects will include the refinishing of the large hall floor, lawn reseeding and cleaning of the exterior of the building.

ATM warrant article list

Mike Sullivan sent out an updated list of draft annual town meeting (ATM) warrant articles.   Let me know if there is anything that you would like to have added.  –

Preliminary Warrant Articles for 2014 ATM

  1. Town Election.
  2. Report of Town Officers.
  3. Accept Cemetery Perpetual Care Funds.
  4. Reauthorize Fire Alarm Revolving Fund (Chapter 44, Section 53E 1/2).
  5. Reauthorize Ambulance Revolving Fund  (Chapter 44, Section 53E 1/2).
  6. Reauthorize Advance Life Support Fund (Chapter 44, Section 53E 1/2).
  7. Reauthorize Community Gardens Fund (Chapter 44, Section 53E 1/2).
  8. Reauthorize Rental Income Revolving Fund (Chapter 44, Section 53E 1/2).
  9. Reauthorize Library Revolving Fund (Chapter 44, Section 53E 1/2)
  10. Reauthorize Respite Care Revolving Fund (Chapter 44, Section 53E 1/2).
  11. Vote to reduce residency requirements for qualified veterans from five years to one year as provided in last paragraph of Chapter 59, Section 5, Clause 22.
  12. Accept Provisions of Section four, Chapter 73 of the Acts of 1986; tax-exemptions  (routine-voted every year)
  13. Accept MGL Chapter 60A, Section 1, Paragraphs 6, 7 & 8, exempting from motor vehicle excise tax qualifying active and full time military members or veterans with qualifying disabilities
  14.  Accept MGL Chapter 60A, Section 9 to permit deferral of motor vehicle excise tax for a member of the Mass National Guard or reservist or dependent of a member of the Mass National Guard or reservist for up to 180 days after completion of that service.
  15. Fix Salary and Compensation of Elected Officials.
  16. Amend Personnel Administration Plan-Classification of Positions and Pay Schedule as set out in the Warrant.
  17. Operating budgets.
  18. Capital Budgets.
  19. Appropriate a sum of money to provide for payments under the Senior Tax Work-off Program and the Veterans Volunteer Work Tax Abatement Program
  20. Amend the Town of Medfield By-laws to regulate public consumption of  marijuana.
  21. Appropriate sewer betterments paid-in-advance to Sewer Stabilization Fund.
  22. Transfer funds from Fy14  County Retirement budget to  the Unfunded Retiree  Health Insurance Stabilization Fund and appropriate funds and/or transfer a sum of money  from free cash to the Unfunded Retiree Health Insurance Stabilization Fund.
  23. Accept MGL, Chapter 32B, Section 20 establishing an Other Post Employment Benefits    Liability Trust Fund and (?) appoint a Health Care Security Trust board of trustees, as provided in MGL, Chapter 29D, Section 4, and transfer all monies in the Unfunded Retiree Health Insurance Stabilization Fund to the Other Post Employment Benefits Liability Trust Fund

24 Authorize Conservation Commission to enter into lease of Holmquist land for agricultural and/or other conservation related uses, such as organic farming and/or organic cooperative farming..

25 Appropriate funds, determine financing and/or authorize borrowing for preparation of design and construction documents (and for the construction, equipping, furnishing and landscaping) of a public safety building.

26 Appropriate funds for the reconstruction of a sidewalk on Main and South Streets and transfer the balance of funds appropriated under Article 30 of the 2013 Annual Town Meeting for preservation of the Lord’s sign.

27 Appropriate funds and authorize borrowing and easements for the construction of a replacement water tower and associated water mains at the site of the former Medfield State Hospital.

28 Appropriate the sum of $139,207 said sum to be transferred from the Water Enterprise Fund unrestricted fund balance to the General Fund Stabilization Fund, to reimburse the General Fund Stabilization Fund for monies appropriated under Article 2 of the October 2013 Special Town Meeting to pay for design of a water tower and associated water mains

29 Appropriate sums of money from the Water and Sewer Enterprise Funds for the purpose of inspecting, repairing and upgrading the water and sewer infrastructures.

30 Authorize Board of Selectmen to lease Lot 3, a parcel of Town-owned land off Ice House Road, for ? purposes.

31. Transfer care, custody and control of Lot 3, a parcel of Town-owned land off Ice House Road to the Park & Recreation Commission.

32 Appropriate a sum of money to match the funds received from the Commonwealth of Massachusetts for Cultural Council awards or put in Selectmen’s budget? Joy says can’t do.

33 Appropriate a sum of money for the Veteran’s Day recognition breakfast or put in Veteran’s Services budget?

34   Articles for updating of by-laws? Remove limitation on number of town meeting speakers. Anything else?

35.   Codify By-laws.

36. Establish by right zoning district or overlay zone for solar generation and/or other uses (R & D, manufacturing, generation).

37.  Vote to adopt stretch code for building construction (Energy Committee not sure how it will proceed) (Planning Board will not sponsor. Should Selectmen co-sponsor?)

38. Appropriate a sum of money for hiring consultants to advise on matters relating to former Medfield State Hospital site.

39. Appropriate funds for construction of a pocket park on Town-owned land between Starbucks and Zebra’s and/or name park?

40   Accept ROW easement from Wild Holly Lane to Holmquist Conservation land.

41.   Authorize Application for Public Library Construction Program grant.

42.  Vote to put on ballot question to accept the Community Preservation Act.

43.  Accept a gift of a parcel of land on Pine Street between existing street and layout.

44. Designate the Peak House/Clark Tavern Historic District

45  Appropriate free cash to reduce tax rate

BoS 1/21 agenda

ANNOUNCEMENTS
Board of Selectmen
Agenda January 28, 2014

The Medfield Board of Selectmen needs to meet in Executive Session (closed session) at close of meeting for the purpose of discussing threaten litigation, RGL LLC vs. Town of Medfield and Trustees of Red Gate Farm

We want to take a moment of appreciation for our brave servicemen and women serving in Afghanistan

This meeting is being recorded

6:00 PM William Donovan, Town employee

Discuss snow plowing policy for Wastewater Treatment Plant employees

6:15 PM Park and Recreation
Discuss FY2015 budget

6:30 PM Town Counsel
Discussion of Town Bylaw update

7:00PM Permanent Building Committee, Chief Kingsbury, Chief Meaney

Public presentation of proposed Public Safety Building

8:00PM Medfield Energy Committee
Discuss of green communities certification and energy grant manager application

8:30PM Discussion of sidewalk in front of Brothers Marketplace

ACTION
Decision as to which articles to include in Warrant

Discuss wishes to accept donation of land on Pine Street

An invitation was received from Boy Scout Troop 89 to attend the Eagle Scout Court of Honor for Eric Lundstrom, Jake Lester and Benjamin Wilson on Saturday February 8,2014 at the United Church of Christ

Vote to approve meeting minutes of December 3, 2013 and January 7,2014

LICENSES & PERMITS
Church of the Advent respectfully requests a one-day wine and malt permit for annual dinner event on Saturday March 1, 2014

MEDFIELD STATE HOSPITAL STATUS UPDATE

SELECTMEN REPORT

INFORMATIONAL
Resident’s letter of appreciation regarding the Public Visioning Workshop on January 11
Estimated cherry sheet
From Norfolk County Retirement System, Town’s FY15  Appropriation
Packet of information from Conservation Commission

==========================

January 22,2014

R. EDWARD BEARD
MARGARET D. BEARD
3A SUMMER STREET
MEDFIELD, MA 02052
(508) 359-4698

Board of Selectmen
TownHouse
459 Main Street
Medfield, MA 02052

Re.: Land gift

Gentlemen,

If you’ll draw up the paperwork, my wife Meg and I would like to donate to the Town of Medfield a small piece of land, located on Pine Street, being shown as Parcel lion Map No. 66 of the Medfield Assessors. A photocopy of the land as it appears on the Map is enclosed herewith, highlighted in yellow. The parcel consists of approximately 6,100 square feet ofland, and is located between the pavement of Pine Street and the Norfolk County layout.

Please let me know if, in behalf of the Town, you’re interested in accepting the gift.

Thank you for your courtesies.
Respectively

R. Edward Beard
Enc!.
=================================
18 Ledgetree
Medfield, MA 02052
1/13/14

Selectmen
459 Main St.
Medfield, MA 02052

Dear Selectmen:

I attended the Hospital Visioning Workshop on January 11th, and came away impressed with the professionalism of the presentations and the knowledge of all of the people involved who have given so much of their time.

Sometimes, communities have to make a decision without having adequate information; not in this instance. And all of my questions were answered during the discussions before I even had to ask them.
The event was well organized and I thank all of the citizens who did all of the work to reach this point.

Also, being able to participate that day was much appreciated by me.

Sincerely,
Justin Brady

=============================
Norfolk County Retirement System
December 16,2013
To: Board of Selectmen
Town of Medfield
From: Norfolk County Retirement System
Subj: Town of Medfield Fiscal Year 2015 Appropriation

The Norfolk County Retirement System has received several inquiries relative to the member unit appropriation amounts for Fiscal Year 2015. We have received the appropriation figures. The units have two payment options,

1) Paying the appropriation in two equal payments, one due on July 1, 2014 and the second due on January 1, 2015,

2) Paying the appropriation in a single payment on July 1, 2014 at a reduced rate, approximately 2% less than option 1.

The amounts of each are set forth below. Please note that your  Fiscal Year 2015 appropriation includes prior Early Retirement Incentives (ERIs), where applicable.

Option 1:  $1,720,395.00 payable in two equal payments of
$860,197.50, the first on July 1, 2014 and the second on
January 1, 2015.

Option 2:  $ 1,686,967.00 due in full on July 1, 2014.

The actual appropriation bills will be sent out at a later date.

We hope the above information is helpful. If you have any questions, please contact
Patrick LePage at 781-821-0664. Thank you.