Category Archives: Select Board matters

BoS 1/31

Posted on January 27, 2017 | 1 comment

The complete agenda with all the attachments is available here ( 20170131-agenda.pdf) and I have inserted the first three pages below.

TOWN OF MEDFIELD MEETING NOTICE POSTED: TOWN CLERK f.;.vf:,I Y .... ~ rowN Of MEDFIELD. MASS ZOil JAN 21 P 12: 22 POSTED IN ACCORDANCE WITH THE PROVISIONS OF M.G.L. CHAPTER 39 SECTION 23A AS AMENDED. OFFICE OF THE Board of Selectmen TOWN CLERK Board or Committee PLACE OF MEETING DAY,DATE,ANDTIME Town Hall, Chenery Meeting Room 2nd floor Tuesday January 31, 2017@7:00 PM AGENDA (SUBJECT TO CHANGE) 7:00 PM Resident Carol Read Discussion regarding new marijuana law and what it means for Medfield NEW BUSINESS Discuss moratorium or zoning change for recreational marijuana Discuss warrant articles Preliminary cherry sheet Discussion of beaver problem Budget tracking sheet from Town Accountant; schedule budget meetings with department heads Vote to appoint Michael Weintraub to the Transfer Station and Recycling Committee and as Recommended by Megan Sullivan, Chair Discussion regarding holding a Medfield Appreciation Day at the flying field located at the hospital site PENDING Discuss proposed water ban bylaw I Town Counsel Town Administrator evaluation INFORMATIONAL ·From Registry of Deeds, Chart of CPA Surcharges by Towns for 2016 Received from mass/DOT Philip St/Mine Brook bridge inspection report Division of Local Services issues memo regarding Departmental Revolving Funds Other business that may come before the Board of Selectmen Signature I _ 7-- 7 _ ( 7 Date TOWN OF MEDFIELD FISCAL YEAR 2018 WARRANT COMMITTEE TRACKING SHEET WARR COMM WARR COMM Appropriated DEPT REQUEST RECOMMENDA Tiet % ::lRG CODE DEPARTMENT MEMBER FY2017 FY2018 FY2018 Iner min cr/)decr) 01-912 Workers Comoensation Ins Nugent $ 262,937 $ 262,937 0.00% $ - 01-914 Life Nuaent $ 11,554 $ 11,275 -2.41% $ 1279) 01-914 Health Nugent $ 3,984,889 $ 4, 191,016 5.17% $ 206, 127 01-945 Proo & Liability Nuaent $ 170,000 $ 170,000 0.00% $ - 01-945 Fire & EMT Med/Disb Nugent $ 20,000 $ 22,000 10.00% $ 2,000 01-945 Indemnification-Retired Police Nugent $ 8,000 $ 8,000 $ - 0.00% m - TOTAL INSURANCE $ 4,457,380 $ 4,665,228 $ - 4.66% $ 207,848 01-913 Unemolovment Como 30 000 30,000 0.00% $ - 01-916 Medicare/Fed Mandates Skloff 454,000 476,700 5.00% $ 22,700 01-911 County Retirement Skloff 2, 125,479 2,354, 129 - 10.76% m 228,650 SUB-TOTAL TN & SCHL EMPLOYEE BENEFITS 7,066,859 7,526,057 - 6.50% $ 459,198 01-710 Town Debt - Princioal Skloff 4,845 833 4,902,352 1.17% $ 56,519 01-751 Town Debt - Interest Skloff 1,946,228 1,761 451 - -9.49% m (184 777) SUB-TOTAL DEBT $ 6,792,061 $ 6,663,803 $ - -1.89% $ (128,258) 01-122 Selectmen Gios 11,025 11,025 0.00% $ - 01-123 Town Administrator Festa 947,311 886,091 -6.46% $ 161,220) 01-131 Warrant Committee Gios 300 300 0.00% $ - 01-134 Town Accountant Skloff 151,295 210,051 38.84% $ 58,756 01-141 Assessors Skloff 110,899 114,767 3.49% $ 3,868 01-145 Treasurer/Tax Collector Ski off 176,407 177, 162 0.43% $ 755 01-151 Town Counsel Tatro 84,741 111,038 31.03% $ 26,297 01-152 Human Resource Tatro 1,944 1,900 -2.26% $ (44) 01-155 Information Technology Tatro 161,717 164,267 1.58% $ 2,550 01-161 Town Clerk/Election Reaistrn Marble 100,912 92,738 -8.10% $ (8,174) 01-171 Conservation Comm. Marble 41,672 41,672 0.00% $ - 01-175 Plannina Board Tatro 96,126 96,376 0.26% $ 250 01-176 Zoning Board of Appeals Tatro 5,000 5,000 0.00% $ - 01-192 Tn Hall/Publ Bldas+Proo Maint Wolfe 301,973 -100.00% $ (301,973) 01-195 Town Report/Meeting Gips 9,300 9,300 0.00% $ - 01-210-1 Police Admin/Public Safetv Blc Athanasiadis/Wolfe 162,725 184,647 13.47% $ 21,922 01-210-2 Police Operations Athanasiadis/Wolfe 2,458,726 2,561,703 4.19% $ 102,977 01-210-4 Traffic Markinas/Sians Athanasiadis 68,000 68,324 0.48% $ 324 01-220-6 Fire & Rescue Administration Athanasiadis/Wolfe 152,962 153,162 0.13% $ 200 01-220-7 Fire & Rescue Ooerations Athanasiadis/Wolfe 869,487 872 787 0.38% $ 3,300 01-241 Inspection Dept Wolfe 133,640 134, 165 0.39% $ 525 01-244 Sealer Marie 2,817 2,832 0.53% $ 15 01-292 Animal Control Officer Athanasiadis 105,466 105,666 0.19% $ 200 01-294 Tree Care Nugent 65,761 66,278 0.79% $ 517 01-422 Hiahwav Nuaent 1,297,994 1,297,439 -0.04% $ (555) 01-423 Snow & Ice Nuaent 289,036 291,266 0.77% $ 2,230 01-424 Street Liahts Wolfe 48,260 48,260 0.00% $ - 01-425 Town Garage Nuaent - - #DIV/01 $ - 01-426 Eauio. Reoair/Main. Nugent 291,789 289,606 -0.75% $ 12,183) 01-429 Sidewalks Nuaent 30,000 30,000 0.00% $ - 01-430 Public Works/Utilities Nugent 97,251 101,514 4.38% $ 4,263 01-433 Solid Waste Disposal Nuaent 572,946 590,696 3.10% $ 17,750 01-491 Cemeterv .. Nuaent 177,050 181,779 2.67% $ 4,729 1/27/2017 we Trckg Sht FY18 WARR COMM WARR COMM Appropriated DEPT REQUEST ~ECOMMENDA Tim % ORG CODE DEPARTMENT MEMBER FY2017 FY2018 FY2018 Iner ~ incr/)decr) 01-512 Board of Health Marble $ 55,321 $ 55,321 0.00% $ - 01-522 Public Health Marble 10,921 10,921 0.00% $ - 01-523 Mental Health Marble 7,988 7,988 0.00% $ - 01-541 Council on Aging Gips 241,936 232,641 -3.84% $ (9,295) 01-543 Veterans Marie 66,360 85,950 29.52% $ 19,590 01-599 Outreach Marble 148,305 148,355 0.03% $ 50 01-610 Librarv Gios 740,515 755,431 2.01% $ 14,916 01-630 Park & Recreation Wolfe 331,756 341,400 2.91% $ 9,644 01-650 Historical Commission Gios 1,500 1,500 0.00% $ - 01-692 Grave Markers/Flaas Marie 2,000 2,000 0.00% $ - 01-693 Memorial DavNeterans Dav Skloff 2,320 2,020 -12.93% $ (300) 01-699 Arts/Cultural Council Marble 4,600 4,600 0.00% $ - 01-996 Stabilization Fund Festa 200,000 200,000 0.00% $ - 01-997 Reserve Fund Festa 150,000 150,000 0.00% $ - SUB-TOTAL TOWN $ 10,988,054 $ 10,899,938 $ - -0.80% $ (88, 116) 60-410 Water Department Marie 881,361 952,956 8.12% $ 71,595 61-420 Sewer Deoartment Marie 1,087,728 1,119,939 2.96% $ 32,211 SUB-TOTAL WATER & SEWER ENTERPRISE $ 1,969,089 $ 2,072,895 $ - 5.27% $ 103,806 01-301 School, Vocational Tatro 131,441 131,441 0.00% $ - 01-910 etc Schools Glps,Tatro,Marie 31,577,149 33,574,267 6.32% $ 1,997,118 SUB-TOTAL EDUCATION $ 31,708,590 $ 33,705,708 $ - 6.30% $ 1,997,118 TOTAL OPERATING BUDGET $ 58,524,653 $ 60,868,401 $ - $ 0 $ 2,343,748 PLUS CAPITAL BUDGET Gips 1,314,464 -100.00% $ (1,314,464) CAP BUDGET IMPACTING TAX LEVY 399,540 -100.00% $ (399,540) GRAND TOTAL BUDGET 58,924,193 $ 60,868,401 . 3.30% $ 1,944,208 •• trf fr Perp Care Tr/Cemetery 6,000 0.00% $ (6,000) 1/27/2017 WC Trckg Shi FY1820170131-agenda_page_220170131-agenda_page_3

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Posted in Select Board matters, Uncategorized

No town administrator evaluation tonight

Posted on January 17, 2017 | Comments Off on No town administrator evaluation tonight

Kristine Trierweiler just emailed that the Selectmen are doing the evaluation of the town administrator at our next meeting, February 7, not this evening.  Sorry – my mistake.

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Posted in Employees, People, Select Board matters

Town administrator evaluation

Posted on January 17, 2017 | Comments Off on Town administrator evaluation

The Board of Selectmen are being asked to evaluate the town administrator tonight based on his goals and the goals of the selectmen from 2015, so I thought it might be useful for people to see what those goals were stated to be.

The selectmen prepared its goals first in October 2015, with selectman DeSorgher crafting the final combination for each of our separate inputs into the consensus document below.  Then Mike drafted his goals in November 2015, which essentially track the selectmen goals.

Draft Board of Selectmen Goals 2015-2016 I. Communications 1. Promote and encourage a collegial and supportive atmosphere for all volunteer committees and boards, ensure that their voices are heard and their work recognized. Promote and encourage supportive atmospheres with the Board of Selectmen and our Town Administrator, Superintendent of Schools and all department heads and employees 2. Improve the town's web site, including putting the town budget on-line 3. Working with the Assistant Town Administrator, explore ways to better inform town citizens on the happenings at town hall and on town-wide events, projects, plans, etc 4. Keep the annual calendar current and on-line II. Planning 1. Work towards completion of a town-wide master plan 2. Have ongoing discussions with the Town Manager and Assistant Town Manager as to the current and future makeup of the management staff of the Town 3. Work with all town department heads and committees to get five-year plans 4. Develop an affordable housing plan 5. Adopt the Green Community Act 6. Expand solar power in the town and increase recycling rates 7. Become a Tree City that is progressive and not in name only, adding money in the budget for tree plantings 8. Ensure that the town continues to provide a high quality of education to its children and provides a high quality of municipal services to its citizens in the most cost-effective manner possible. III. Capital Projects 1. Provide direction as the Town moves forward with the clean-up and redevelopment of the State Hospital Grounds. Support and encourage the State Hospital Redevelopment Committee as they move forward with a plan to redevelop the site 2.Provide support and direction to the Permanent Building Committee as they proceed with the construction of a new Public Safety Building IV. Finances 1. Ensure that the annual budget process and town meeting move forward in a productive and cooperative manner that is always in the best interest of the citizens of Medfield 2. Work to implement a three-year budget forecast, seek savings and increase revenue and work towards property tax relief for senior citizens 3. Complete union contracts on time. 4. Analyze overtime expenditures. 5. implement a 20-year capital improvement plan V.Downtown 1. Promote and encourage the development of a robust and pedestrian-friendly downtown area that will entice the public to embrace our small businesses and help them to grow and thrive 1. Work with the Chief of pol ice on traffic and parking issues 2. Support, plan and follow-up on the recommendations from the Downtown Summit and from the Downtown Vision and Action Plan 3. Complete Straw Hat Park 4. Open dialog on Design Review and Sidewalk Master Plan

DRAFT Medfield Town Administrator Goals 2015-2016 I. Communications 1. Schedule Town Boards and Committees to meet with Board of Selectmen on a regular basis to discuss opportunities, plans and obstacles in providing services to Town residents. 2. Investigating new website companies, working with Community Compact for transparent budgeting options 3. Creating opt in email communication system through the website 4. Maintain a running three month BOS calendar of and post it to the Town's website. II. Planning 1. Include funding in fy17 budget to prepare town-wide master plan and work with Planning Board and Town Planner to prepare. 2. Continue to work with Selectmen, Personnel Board and Town boards and commissions to plan, recruit and hire management staff. For fy16 plan for a transition in the Public Works Department. 3. Department heads, boards and committees will be asked to prepare a five-year operating and capital plan, as well as an estimate of budgetary requirements. 4. A draft Housing Production Plan was submitted to the Selectmen at the beginning of 2015. For fy16, ask the Board of Selectmen, the Planning Board and the Housing Authority to refine and adopt an Affordable Housing Plan based on this draft. Also, ask the State Hospital Re-use Committee to include provisions in its re-use plan for an affordable housing component addressing the Town's 40B requirements and a plan to provide moderate income 55 and older housing and/or assisted living housing. 5. The Town has adopted four of the five components necessary to qualify for Green Community Act status. An article will be placed on the 2016 Annual Town Meeting Warrant to adopt the fifth component, the "stretch code". 6. Ground has broken on the town's first public solar project at the wastewater treatment plant. It is expected to be completed and on line by the spring of 2016. Following up on that project, begin the plan for installation of a solar array on the roof of the town garage and the public safety building. 7. Medfield is a progressive Tree City. In addition to the 350 trees the Public Works Department planted and maintained during the Town's 350th Anniversary celebration, the Town has been active planting trees along Main and North Streets. This year the DPW and the Tree Warden have planted 12 trees on Green Street and seven trees in Vine Lake Cemetery and has been replacing existing trees as needed. Certain restrictions established by the Americans with Disabilities Act for accessibility and the Department of Transportation requirements for bike paths, have created problems in planting street trees on older roads, with narrow widths, but whenever possible the Tree Department replaces, plants new trees and does whatever it can to encourage Tree City standards. In addition, the Planning Board requires tree planting in new subdivisions. This year the new Public Safety Building will include substantial tree plantings along Dale Street and the Tree Department will continue to evaluate trees at the Medfield State Hospital site. 8. The Town has worked cooperatively with the School Department to fund, facilitate and support quality education. The combined Information Technology Departments, the coordination of energy and facilities improvements, coordination of snow removal operations to keep school closings to a minimum, conversion of the accounting system to provide for better financial reporting are testament to this. For this year we are working with the school department to achieve compliance with the federal Affordable Care Act reporting requirements and to avoid high fines for not achieving compliance. The facilities manager will be working with the Library, the Council on Aging and the Public Works Departments to improve the efficiency of operations and develop reliable maintenance procedures to reduce the need for costly capital expenditures and to reduce the costs of energy usage. Among items to be looked at are roof and portico repairs at the library, solar power at The CENTER at Medfield and the DPW garage. Ill. Capital Projects 1. Continue to work with the State Hospital Redevelopment Committee and the MSH Building and Grounds Committee 2. In addition to the weekly on-site construction meetings, monthly meetings are held at the Town Hall to update the full Permanent Planning and Building Committee on the progress of the new Public Safety Building. To date the project is on time and within budget. Financing was completed during the summer to take advantage of the low interest rates. Town departments will provide assistance as requested. IV. Finances 1. Will hold annual financial program for the Warrant Committee in October and focus on fund accounting in order to give the Warrant Committee members an understanding of the Town's broad financial picture. Also, schedule an early budget meeting with the Selectmen and the Warrant Committee to get a head start on the fyl 7 budget process. 2. I will prepare a three year budget forecast. While cities and towns are very limited by state control of taxation, I will explore new opportunities to seek new revenues and will work to cut expenditures. 3. Police contracts are up for renewal next year and we expect they will be completed on time. Fire contracts are several years past due for renewals. We thought we had reached agreement with the negotiating team, but the membership rejected the proposed settlement. We will try to get the fire union back to the bargaining table and finish negotiations, but the fire union has shown little interest in doing so. 4. We will prepare an analysis of overtime expenditures, if requested by the Board of Selectmen. 5. Will submit an article for funding of a 20-year Capital Budget for the 2016 Annual Town Meeting Warrant. V. Downtown 1. Replace the Main Street/Route 109 railroad crossing. Construct the Ed Doherty Memorial at Meeting House Pond. Work with developers of downtown projects (Macready, Borrelli, Larkin family and the owners of the North Meadows Road strip mall) to complete their projects, along with landscaping improvements, parking and other amenities. Assist Medfield Cable TV with their move to the downtown and renovation of its new quarters. 2. Work with Police Chief and Town Planner on a MAPC sponsored 109 traffic study. Work with developer of old Ord's Block to add 12 public parking spaces on Townowned land off Janes Avenue. Get the North Street reconstruction project moving. 3. Work with Town Planner and Economic Development Committee on the Downtown Summit and work to implement its recommendations. 4. Complete Straw Hat Park during the summer of 2016. 5. Set up meeting with Planning Board, Board of Selectmen, Historical Commission and Town Counsel to explore development of a Design Review bylaw. Review past Selectmen's votes on sidewalk types/locations and work with DPW, Police Department and School Department and residents to develop a priority list for new sidewalk construction.20151117-ms-town-administrator-goals_page_220151117-ms-town-administrator-goals_page_3

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Posted in Employees, People, Select Board matters

BoS agenda for 1/17

Posted on January 13, 2017 | Comments Off on BoS agenda for 1/17

Oops, the actual agenda page did not get included –

20170117-agenda_page_01

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Posted in Select Board matters

Office hours tomorrow 9-10AM

Posted on January 5, 2017 | Comments Off on Office hours tomorrow 9-10AM

The Center - winter

 

Selectman Office Hours

Selectman Osler “Pete” Peterson holds regular monthly office hours at The Center on the first Friday of every month from 9:00 to 10:00 AM (his litigation schedule permitting).

Residents are welcome to stop by to talk in person about any town matters.  Residents can also have coffee and see the Council on Aging in action (a vibrant organization with lots going on).

Peterson can be reached via 508-359-9190 or his blog about Medfield matters  https://medfield02052.wordpress.com/, where any schedule changes will be posted.

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Posted in Select Board matters

Lou Fellini feted – BoS from last night already available

Posted on January 4, 2017 | Comments Off on Lou Fellini feted – BoS from last night already available

I just noticed an email from Twitter telling me that our selectmen meeting from last night is already up on-line – fast work Medfield.TV!  Nice going.

Medfield Selectmen (1-03-2017): via

Lou Fellini was honored at the the Board of Selectmen meeting last night for his substantial and lengthy service to the town.  Lou Chaired the Council on Aging during both the lengthy process of getting the town to vote the monies to build The Center and then actually getting The Center built.  Lou also volunteered on the Building Committee which most recently oversaw the successful planning and completion of the Public Safety Building – on time and under budget.

lou-fellini-20170103_190703


lou-fellini-bos-20170103_190445

This second photo of Lou Fellini’s photo op is the first one taken on my new phone – which caused me to be a little slow in getting through the screens to actually taking the picture (and causing others to tell me I was being slow).

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Posted in Select Board matters, Uncategorized, Volunteers

MHA cancels for tonight

Posted on January 3, 2017 | Comments Off on MHA cancels for tonight

BoS

From Evelyn Clarke this afternoon – the Medfield Housing Authority has cancelled for tonight –

Selectmen,

FYI Medfield Housing Board will not attend tonight’s meeting

Candace Loewen telephoned Michael to let him know the individual she is collaborating with regarding financial assistance with the expansion at Tilden is unable to attend the meeting.

We will confirm at a later date if they will be available for the Jan. 31 or February 7 meeting.

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Posted in Affordable housing / 40B, Select Board matters

BoS – 1/3/2017

Posted on December 30, 2016 | Comments Off on BoS – 1/3/2017

Happy New Year to all!!!

DAY, DATE, AND TIME Town Hall, Chenery Meeting Room 2nd floor Tuesday January 3, 2017 @ 7:00 PM AGENDA (SUBJECT TO CHANGE) 7:00 PM Louis Pelini Recognition for his services to the Town 7:15 PM Steve Nolan, State Hospital Master Planning Committee Chairman General update; discuss contract for professional services with McCabe Enterprises 7:30 PM Medfield Housing Authority, Candace Loewen, Director Update on Tilden Village expansion NEW BUSINESS Selectmen are requested to vote to sign BETA Group, Inc., Norwood, MA Contract for Engineering Consulting Services regarding Planning Board On-Call Peer Engineer Town Wide Master Planning Steering Committee, Mike Quinlan Chair request the Selectmen vote to appoint resident Jay Duncan to their committee PENDING Selectmen' s to do list Other business that may arise

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Posted in Select Board matters

BoS calendar to ATM

Posted on December 21, 2016 | Comments Off on BoS calendar to ATM

Mike Sullivan handed out the attached calendar that he put together for our meetings up through the annual town meeting (ATM) at the end of April.  Plus, Mike included a 2017 Board of Selectmen meeting dates calendar suitable for mounting on each bulletin board and/or desk in town.

draft Calendar for Board of Selectmen January 1, 2017 to April 30, 2017 Selectmen's Meeting Dates: January 3rd, 17th, 31st, February 7th, 21"d, March 7th, 21st, April 4th, 18th, 24th. January 3rd- Warrant Articles Due needing Legal Review, Budget Meetings, Housing Authority January 15, 2017 - Annual Reports are due to the Board of Selectmen. This date is a Town By-law voted at Town Meeting May4, 1981 January 17th - Budget Meetings, Preliminary review of Town Meeting Warrant Articles prior to closing of the Warrant, Budget update, Senior Housing Study Committee, Hospital Study Committee January 31st - Budget Meetings, Budget update, meet with Warrant Committee and Planning Board to discuss potential warrant article re recreational marijuana, senior housing, affordable housing, group homes, etc., Master Plan Committee, Capital Plan Committee and Facilities Manager. February 6th - Deadline for filing papers to run for Town Offices February 7th - Closing of the Town Meeting Warrant, Budget Meetings February 21st - School Committee, Budget Meetings, Review of Warrant Articles. March 7th - Sign Town Election Warrant for Posting, Budget Meetings, Review of Warrant Articles, March 21st - Budget Meetings, Review of Warrant Articles March 27th -Town Election April 4th - Reorganization of Board, Budget update, Budget Meetings, Review of Warrant Articles April 18th -Assignment of Budgets and Warrant Articles for Town Meeting, meet with Warrant Committee for update on Town Meeting Warrant & Budget April 24th - Selectmen and Warrant Committee meetings prior to Annual Town Meeting & Annual Town Meeting • I did not schedule meeting with Departments, Boards and Committees that have budgets since they will be before you to review their fy18 budgets and updates & items of interest would be included in those budget discussions. Board of Selectmen Meetings 2017 Januarv Februarv March s M T W T F s s M T w T F s s M T w T F s 1 2 3 4 1 2 3 4 1 2 3 4 5 6 7 5 6 7 8 9 10 11 5 6 7 8 9 10 11 8 9 10 11 12 13 14 12 13 14 15 16 17 18 12 13 14 15 16 17 18 15 16 17 18 19 20 21 19 20 21 22 23 24 25 19 20 21 22 23 24 25 22 23 24 25 26 27 28 26 27 28 26 . 28 29 30 31 29 30 31 Q TOWN ELECTIONS April Mav June s M T w T F s s M T w T F s s M T w T F s 1 1 2 3 4 5 6 1 2 3 2 3 4 5 6 7 8 7 8 9 10 11 12 13 4 5 6 7 8 9 10 9 10 11 12 13 14 15 14 15 16 17 18 19 20 11 12 13 14 15 16 17 16 17 18 19 20 21 22 21 22 23 24 25 26 27 18 19 20 21 22 23 24 23 . 25 26 27 28 29 28 29 30 31 25 26 27 28 29 30 30 I ANNUAL TOWN MEETING Ju ~ Auaust Seotember s M T w T F s s M T W T F s s M T w T F s 1 1 2 3 4 5 1 2 2 3 4 5 6 7 8 6 7 8 9 10 11 12 3 4 5 6 7 8 9 9 10 11 12 13 14 15 13 14 15 16 17 18 19 10 11 12 13 14 15 16 16 17 18 19 20 21 22 20 21 22 23 24 25 26 17 18 19 20 21 22 23 23 24 25 26 27 28 29 27 28 29 30 31 24 25 26 27 28 29 30 30 31 October November December s M T W T F s s M T w T F s s M T w T F s 1 2 3 4 5 6 7 1 2 3 4 1 2 8 9 10 11 12 13 14 5 6 7 8 9 10 11 3 4 5 6 7 8 9 15 16 17 18 19 20 21 12 13 14 15 16 17 18 10 11 12 13 14 15 16 22 23 24 25 26 27 28 19 20 21 22 23 24 25 17 18 19 20 21 22 23 29 30 31 26 27 28 29 30 24 25 26 27 28 29 30 31 < Board of Selectmen • Annual Town Election & Annual Town Meeting Holiday - Town Offices Closed20161221-calendar-through-april_page_2

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Posted in Select Board matters

Selectmen 11/15/16

Posted on December 16, 2016 | Comments Off on Selectmen 11/15/16

Meeting Minutes November 15, 2016 Chenery Meeting Room draft PRESENT: Selectmen Fisher, Peterson, Marcucci; Town Administrator Sullivan; Assistant; Town Counsel Cerel; Administrative Assistant Clarke Chairman Fisher called the meeting to order at 7:00 PM. He announced this meeting is being recorded and we want to take a moment of appreciation for our Troops serving in the Middle East and around the world Executive Session at the close of meeting for the purpose of discussing pending litigation filed against Medfield Conservation Commission and to discuss potential land acquisition SPECIAL ELECTION MEDFIELD HOUSING AUTHORI1Y Members Lisa Donovan, Eldred Whyte, Robert Canavan and Brent Nelson are present this evening to vote jointly with the Selectmen a new member to fill the vacancy created by the resignation of member Neil Duross. The newly elected candidate will fill the vacancy until the Town Election in March. The only candidate is Eileen DeSorgher. According to General Laws Chapter 41, Section 11 election is by roll call vote. Selectman Peterson, Clerk of the Board asked for the roll call vote. The Board of Selectmen and the members of the Housing Authority voted unanimously to elect Eileen DeSorgher. The Selectmen offered congratulations to Ms. DeSorgher. POLICE DEPAITTMENT Chief Meaney explained that he is here this evening to request the Selectmen vote to appoint Kim Belskis as a Medfield Police Officer. She is a member of the Army National Guard and is a suicide and prevention officer. Ms. Belskis is an exceptional fit for the Town and will be a great asset to the department. She expects to enter the Academy in February. VOTED unanimously to appoint Kim Belskis as a Police Officer with the Medfield Police Department Chief Meaney continued saying that several weeks ago the Board voted Sergeant John Wilhelmi as Deputy Police Chief. Tonight I would like to present Deputy Chief Wilhelmi with his badge and he will have the honor of being pinned by his wife. The Selectmen extended congratulations to Deputy Chief Wilhelmi. MEDFIELD ENERGY COMMITIEE Fred Bunger, Committee Chair and Axum Teferra from the Metropolitan Area Planning Committee presented information about a five year plan that will reduce Medfield's energy consumption by 20% by the end of fiscal year 2020. Mr. Bunger explained that the Selectmen and Energy Committee have been working to qualify Medfield as a Green Community since November 15, 2016 Page two 2011. The Town has completed four of the criteria necessary for the designation leaving only one more, the energy reduction plan. The plan's goal will be to save us $250,000 per year. Proposed projects will focus on lighting replacement in town buildings, water usage and building insulation. Included in the school's plan to reduce energy is to teach students to turn off computers, electronics and lights when not in use. Any projects that may cost the town to institute may be done by applying for state grants. Mr. Bunger explained that Medfield's application must be sent to the Department of Energy by November 21. The Selectmen were impressed by the remarkable data presented as they know it was a lot of work. VOTED unanimously to adopt the Energy Reduction Plan as presented by the Medfield Energy Committee and further vote to authorize Town Administrator to sign letters that will be included in the package for the Department of Energy Resources Mfit?~~~&Rt'MFi~qW~'~z~;a~,tf~!lrg Toyii),,,qgyh~el,~~r~Lt~ro'.~t~~~i that the Town's draft letter was submitted to Jay Talerman for his review and comments. Selectman Marcucci advises that the letter should emphasize the developer's financial history at the beginning of the letter; the bullet points regarding the applicants names seem to be confusing. That should be made clearer. MASS Housing must be made aware of the applicants financial backgrounds; specifically request they conduct an investigation. Discussion ensued regarding plans to reach the goal of 21 units per year to keep the Town at safe harbor. Mr. Sullivan reported on discussions he has had with a few developers regarding housing plans. Resident Suzanne Siino was in the audience and a discussion took place regarding group homes as a way to add units to affordable housing; locations for them will be ongoing matter. The Board is requested to vote to submit a reserve fund transfer for $40,000 to hire a housing specialist to assist the Town with the various regulations of 40B and it was so voted. STATE HOSPITAL MASTER PLAN COMMITIEE Discussion ensued with Steve Nolan, Chairman regarding the committee's decision to end their contract with VHB Consulting. Another RFP has been published for consultants to assist the Town with the strategic reuse plan for the site. The Selectmen are requested to vote to approve a request for funds in the amount of $150,000 for this work and it was so voted. November 15, 2016 Page three ROAD SALT AGREEMENT At their previous meeting the Board was requested to award the road salt bid for the 2016- 2017 winter season to Eastern Minerals, Inc. DPW Director Maurice Goulet requests the Selectmen vote to sign the Agreement with Eastern Minerals and it was so voted. PHASE II DOWNTOWN PARKING VOTED unanimously to sign a grant application, amount up to $15,000 for Medfield Phase II Parking Study and as recommended by the Economic Development Committee CHIEF PROCUREMENT OFFICER VOTED unanimously to authorize Chairman Fisher sign Inspector General Appointment Notice naming Kristine Trierweiler as Medfield's Chief Procurement Officer WATER TREATMENT PROJECT VOTED unanimously to award the contract to Environmental Partners Group, Quincy, MA for Consulting and Engineering Services pertaining to the study and design of magnesium and iron from Wells 3 and 4 and as recommended by the Board of Water and Sewerage LICENSES AND PERMITS VOTED unanimously to grant Council on Aging a one-day wine and malt beverage permit for two events; December 1, Challenge Paint Night and January 11, 2017 Supper Club VOTED unanimously to grant the Medfield Music Association permission to post signs promoting Spaghetti with Santa on December 7; Jazz Band Cuba fundraising event on February 3, 2017; Orchestra event with Berklee Strings Group on February 15 and Jazz Night to be held May 5, 2017 VOTED to grant Basil Restaurant a time extension on their liquor permit to 1:00 AM Wednesday November 23, Thanksgiving Eve VOTED unanimously to grant permission to hold the 2nd annual SK and 1 mile Fun Run to honor Hunter Williams an 8 year old double lung transplant VOTED unanimously to grant Medfield Junior Girl Scout Troop 88192 permission to hold a Pet Parade in May 2017 November 15, 2016 Page four SELECTMEN REPORT Mr. Peterson extended compliments to John Thompson for his recent tour at the state hospital site; great opening ceremony of the new Public Safety Building; great group of friends and neighbors planted over 1000 spring bulbs at Straw Hat Park; Richard DeSorgher presented a terrific program for the Historical Society's anniversary. He attended the Veterans' Day Breakfast at the CENTER and gave kudos to Veterans' Service Agent Ron Griffin who did a wonderful job with arrangements. Mr. Marcucci enjoyed the Veterans' Day evening event at Baxter Park and received good information at a meeting arranged by Michael Sullivan and Mark Cerel on Friday afternoon Discussing 40B. Mr. Fisher attended the Veterans' Day Breakfast enjoyed listening to singer Dan Clark. He is happy to report that Medfield High School graduate Matthew Aucoin is assisting with the high school music program. EXECUTIVE SESSION The Board of Selectmen will be going into executive session for the purpose for the purpose of discussing pending litigation filed against the Medfield Conservation Commission and to discuss potential land acquisition with the expressed intent not to reconvene in open session. By positive roll call vote the Selectmen went into Executive Session at 9:15 PM.20161115_page_220161115_page_320161115_page_4

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