Category Archives: Select Board matters

BoS on 8/15/17

The agenda for the Board of Selectmen meeting on August 15, 2017 appears below, and the 113 pages of back up materials can be accessed via the PDF file linked here 20170815-agenda TOWN OF MEDFIELD POSTED: K MEETING NOTICE (.U VH~ Of ' p \2~• Q\.\ t''"'' ~UG \ \ POSTED IN ACCORDANCE WITH THE PROVISIONS OF M.G.L. CHAPTER 39 ff~1e~2J~\cA S AMENDED. 0 \OW~ Ctf\'\ Board of Selectmen Board or Committee PLACE OF MEETING DAY, DATE, ANDTIME Town Hall, Chenery Meeting Room 2nd floor Tuesday August 15, 2017@ 7:00 PM AGENDA (SUBJECT TO CHANGE) 7:00 PM Call to order Disclosure of video recording Announcement: We want to take a moment of appreciation for our Troops serving in the Middle East and around the world CITIZEN COMMENT ACTION ITEMS Vote to sign September 19, 2017 Special State Primary warrant PENDING Memos from Selectman Murby I MSHMPC guidance and overall goals; Veterans Service Officer; Draft copy I Selectmen annual calendar; discuss request for a meeting with developers of Dale Street proposed project LICENSES AND PERMITS Medfield Youth Lacrosse request permission to post signs for Spring 2018 registration; signs in place October 1 to October 16 Norfolk Hunt Club requests a one-day liquor permit for annual event Polo in the Country on September 10; Rain date September 17 INFORMATIONAL Letter from Dept of Housing & Community Development regarding N orth Street project ZBA Decision no 1307 Notice I Annual Legislative Reception to take place September 28 Information packets from Medfield Conservation Commission From Sovereign Consulting, Inc. regarding 26 Spring St. groundwater sample report

BoS annual calendar

At the meeting last night Mike Sullivan distributed his suggested calendar for the Board of Selectmen covering the period from today through the next annual town meeting (ATM) in April 2018 –

 

DRAFT

 

TOWN OF MEDFIELD

 

BOARD OF SELECTMEN

ANNUAL CALENDAR

 August 15

-Veteran’s Services Officer

-Review Town Goals for Master Plan

-Preliminary listing of potential Warrant Articles for 2018 Annual Town Meeting

 

August 29

 

–Preliminary  FY18 Budget Estimate

— FY17 Preliminary closing update on finances

-Discuss and/or adopt Selectmen’s Goals for FYl8

-Meet with Medfield Affordable Housing Trust Commissioners

-Review progress on Housing Production Plan and FY19 Housing Goals

 

September 5 or 12

-Discuss FY19 Budget Guidelines with Warrant Committee and School Committee

-Set Target Dates for submission of Budgets and Warrant Articles

 

September 19

-Primary Election for State Senate vacancy

 

September 19 or 26

-Review 20 year Capital Budget and Green Communities Projects with Energy/Facilities Manager, Capital Budget Committee, Master Plan Committee and Energy Committee.

-Submission of Town Administrator goals

 

October 3

-Meet with DPW Director for presentation on Pavement Management Plan and discuss road and sidewalk maintenance, tree planting,North St. reconstruction a bridge repairs.

 

October 17

-Election for State Senate vacancy

 

October 17

-Meet with Water and Sewerage Board for update on Iron Manganese Study, Painting of Mt. Nebo Water Tower, Rules and Regulations Manuel and other issues of concern.

 

November 7

-Annual Budget Meeting, Distribution of Budget Forms, Opening of Warrant for 2018 Annual Town Meeting and review of Department accomplishments and goals.

-Update on Hospital rental and discussion of future special uses

 

November 21

-Hospital Master Plan Update

 

December 5

-Deadline for submission of unedited Warrant Articles for 2018 Annual Town Meeting.

-Downtown,Economic Development and Historic issues

 

December 8

-Submission of Operating Budgets

-Update from ALS Committee

-year-end update on SWAP area

 

December 12 or 19

– Final FY17 Financials and review of Budget Guidelines, Free Cash Certification for close of FY17, and updated Tax Levy estimate for FY19

 

January 6 (Saturday)

-Budget meetings with Departments

 

January 9

Budget meeting with Departments (continued from January 6)

Submission of FY19 Capital Budget

-Open Warrant for Special Town Meeting on Hospital

 

January 23

-Begin review of edited Warrant Articles for FY19

-Meet with Hospital Planning Committee to review recommendations to be made at Special Town Meeting Close Warrant for Special Town Meeting on Hospital

 

January 31

– Board of Health and Lyme Disease Committee on Marijuana, Tics, Beavers, and other health related issues.

-School Committee submission of budget to Board of Selectmen

-Close Warrant for Annual Town Meeting

 

February 6

-Opening of Warrant for Town Election

-Review of edited Warrant Articles for FY19 (continued). Year-end update on OPEB Trust Fund

 

February 20

–Meet with Warrant Committee and Hospital Planning Committee to Special Town Meeting recommendations

 

February 2.6

–Special Town Meeting on Hospital Master Plan & Zoning Changes

 

March 6

 

-Meet with Department Heads who have concerns about budget recommendations

Meet with Medfield Affordable Housing Trust for update

 

March 20

Meet with DPW Director on scheduling of capital projects for Summer of 2018, update on bridge repairs and other projects.

 

March 26

-Town Election

 

April 3

-Re-organize Board of Selectmen

-Meet with Warrant Committee for review of budget and Warrant Article recommendations

 

April 17

-Review recommendations and assign articles for Town Meeting

 

April 23

-meet in High School Library prior to Town Meeting for last minute items

-2018 Annual Town Meeting

 

BoS 8/1 agenda information #2

BoS

There was ultimately a second email this morning with informational materials for the meeting of the Board of Selectmen on 8/1/2017, and the following link shares the materials that came with that second email.  20170801-agenda-2

8/1 BoS agenda

Computer problems fixed – the complete agenda and supporting materials  are here via this link,  20170801-agenda and the actual agenda is inserted below –

20170801-agenda_Page_220170801-agenda_Page_3

Corrected BoS 8/1 agenda

There were computer issues that caused only a partial agenda to get circulated yesterday.  Below is the corrected agenda.

BoS

AGENDA (SUBJECT TO CHANGE)

Call to Order

            Disclosure of Video Recording

Announcement: We want to take a moment of appreciation for our Troops serving in the Middle East and around the World.

 

Appointments

 

            7:05PM  Police Chief Robert Meaney

                        Request Selectmen vote to appoint police officer candidate Catrina Callow

 

            7:15PM  Kristin Chin, Library Director and Michelle Feinsilver, Medfield Garden Club

Continued Discussion of request for funding for the Medfield Public Library Rain Garden and Native Pollinator Garden

 

Citizen Comment

 

Action Items

 

Maurice Goulet, DPW Director, requests the BOS to sign all SERSG DPW Supply Contracts (previously voted to award)

Aggregate Industries              60.75/Ton Bituminous Hot Mix

Boro Sand and Stone             12.44/Ton Stone Dust

Peterson Oil                           1.96/Gallon Unleaded, 1.97/Gallon Diesel

Lorusso Corporation              14.74/Ton ¾” Stone, 90.10/Ton Bituminous Winter Mix

Hi-Way Concrete                    362/each Concrete Block Catch Basins

  1. Lopes 15.38/Ton Washed S for Snow and Ice Removal

EJ USA                                   289/each Drain Manhole Covers/Catch Basin Frames

299/each Catch Basin Frames (4 flange)

UNIVAR                                1.76/Gallon Sodium Hydroxide

Bowden& Remington             15.41/Pail Sodium Hypochlorite

 

 

Maurice Goulet, DPW Director, requests the BOS to sign the Chapter 90 reimbursement request for North Street Redesign in the amount of $3,689.50

 

Maurice Goulet, DPW Director, requests BOS to vote to sign one year contract with EOMS Recycling, Inc., West Bridgewater for collection services of recycled food waste. Atty Cerel reviewed and approved.

 

Vote to accept and sign acceptance plans for portions of Erik Road and Quarry Road Extension

 

Sarah Raposa, Town Planner, request the BOS to authorize Michael Sullivan to sign grant proposal to MAPC for technical assistance in Cultural Asset Mapping

 

Discussion and Appointment of Veterans Services Officer

 

Accept resignation of Fred Bunger from Medfield Energy Committee

 

Affordable Housing Trust Appointments

Vote to appoint final AHT Member

 

Discussion and appointment of Interim Fire Chief

 

Jerry McCarty, Facilities Director, requests BOS to award and sign the contract for the Town Hall Roof Bid Award to Stanley Roofing Company in the amount of $42,500.

 

 

Discussion Items

 

Selectmen Guidance to MSHMPC as proposed by Selectmen Murby

 

Discussion of Draft version of Overall Town Goals

 

Licenses and Permits (Consent Agenda)

 

Jean Mineo requests a permit for a one day wine and alcohol license and permit to hold “Dinner in the Field” atop MSH Sledding Hill on August 26, 2017 5-9PM.

 

Charles Peck requests a sign permit for Amilia’s Light to promote a Golf Tournament to be held on August 14

 

Thomas Upham House requests permission to use the area at Baker’s Pond for annual Grandparents

Day Cookout on Sunday September 10; request permission to setup for event on Saturday September 9

 

High School Student Council requests permission to hold a car wash behind Town Hall on August 27 or second choice September 10

 

Trustees of Reservation requests a one-day wine and malt beverage permit for event on Sunday, August 20

 

Resident Janet Nickerson requests a one-day wine and malt beverage permit for family event on Friday August 12 to be held at the Church of the Advent 5:30 to 10:00 PM

Youth Basketball Organization requests permission to place signs advertising registration is open.  Signs in place August 3-24

 

Medfield Memorial Library Centennial Committee requests permission to display signs promoting the

Sunday October 1 Celebration, also requesting that Route 109 be closed for approximately one hour.

 

High School Girls Basketball team requests permission to hold a fundraiser car wash behind Town Hall Saturday, September 9, 2017 9AM to Noon.

 

 

Town Administrator Update

            Discuss meeting with John Kelly regarding revised Dale Street Proposal

 

Selectmen’s Reports

 

Informational

 

            Copy of recent Cherry Sheet from DOR

 

Wheelebrator, Millbury announces annual fee rate increase

 

Received notice from Norfolk County Commissioners regarding Medfield FY18 County Tax in the amount of $119,791.68

 

Regarding Municipal Elections to the Metropolitan Planning Organization; nomination papers due September 29; election Wednesday October 25

 

Medfield ConCom public hearing notice for new common driveway at 331 North Street ( 8/3), Packet of Information and Notice of Intent for 331 North Street

 

ZBA public hearing notice for modification of Seventh Wave Brewing decision (8/9)

 

Solect Energy Development check in the amount of $14,144

 

Notification from Representative Garlick regarding Marijuana Bill

 

Thank you letter from Medfield Garden Club for approving the funding request of $2,500

 

Letter from Mr. and Mrs. Cianfrocca opposing the proposed daycare at 75 High Street

 

Notification that the EPA has delayed implantation of the MA MS$ General Permit

 

BoS – 8/1 agenda

NB – Due to computer problems we just got the agenda for next Tuesday and do not yet have the back up materials.

================================================================

AGENDA (SUBJECT TO CHANGE)

 

7:00 PM Call to order

Disclosure of video recording

Announcement:  We want to take a moment of appreciation for our Troops serving in the Middle East

and around the world

 

APPOINTMENT

7:00 PM  Police Chief Robert Meaney

Request Selectmen vote to appoint police officer candidate Catrina Callow

 

CITIZEN COMMENT

 

ACTION ITEMS

Vote to sign contract one-year contract with EOMS Recycling, Inc., West Bridgewater for collection services

of recycled food waste.  Attorney Cerel reviewed and approved

 

Vote to accept and sign acceptance plans for portions of Erik Road and Quarry Road Extension

 

 

 

 

PENDING

Veteran’s Service Officer.  Letter of support received for candidate Bill Gallagher

 

LICENSES AND PERMITS

High School Girls Basketball team requests permission to hold a fundraising car wash behind Town Hall Saturday September 9 Noon to 3:00 PM

 

Resident Charlie Peck requests permission to post signs promoting fund raising golf tournament for

Amelia’s Light

 

Thomas Upham House requests permission to use the area at Baker’s Pond for annual Grandparents

Day Cookout on Sunday September 10; request permission to setup for event on Saturday September 9

 

High School Student Council requests permission to hold a car wash behind Town Hall on August 27 or second choice September 10

 

Trustees of Reservation requests a one-day wine and malt beverage permit for event on Sunday August 20

 

Resident Janet Nickerson requests a one-day wine and malt beverage permit for family event on Friday August 12

to be held at the Church of the Advent 5:30 to 10:00 PM

 

Youth Basketball Organization requests permission to place signs advertising registration is open.  Signs in place

August 3-24, 2017

 

Medfield Memorial Library Centennial Committee requests permission to display signs promoting the

Sunday October 1 Celebration

 

TOWN ADMINISTRATOR UPDATE

Discuss meeting with John Kelly regarding revised Dale Street proposal

 

SELECTMEN’S REPORTS

 

INFORMATIONAL

Copy of recent cherry sheet from DOR

 

Wheelabrator, Millbury announces annual fee rate increase

 

Received notice from Norfolk County Commissioners regarding Medfield’s FY18 county tax in the amount of

$119,791.68

 

Thank you letter from Medfield Garden Club

 

Regarding Municipal Elections to the Metropolitan Planning Organization; nomination papers due September 29; election Wednesday October 25

 

Packet of information from Medfield Conservation Commission; copy of Notice of Intent for 331 North Street

 

 

Lot 3 & Hinkley

LOT 3

Lot 3 & Hinkley Property

The Board of Selectmen received the following memo from the Medfield State Hospital Master Planning Committee at last night’s (really long – 4+ hours) meeting.  I am an abutter to an abutter of both Hinkley and Lot 3 (in blue above), so I recuse myself from any discussions about either.

After hearing from Chair Nolan and his fellow committee members, the Selectmen agreed last night to allow the Medfield State Hospital Master Planning Committee process, as planned, to proceed to its expected January special town meeting (STM) to consider the rezoning and disposition of the Medfield State Hospital land, instead of doing either an immediate disposition and/or a commercial use disposition.

========================================================

MEMORANDUM

 

TO:                 Medfield Board of Selectmen                      

FROM:           Stephen M. Nolan, Chair

Medfield State Hospital Master Planning Committee

           

RE:                 Hinkley Property and Lot 3, Ice House Road       

DATE:           July 6, 2017   

 

At your meeting on June 20, 2017, Mike Marcucci raised the possibility that Lot 3 on Ice House Road (“Lot 3”) and the adjacent Hinkley property (the “Hinkley Property”) be removed from the purview of the Medfield State Hospital Master Planning Committee (the “Committee”) and instead assigned to the newly-created Affordable Housing Trust (the “Trust”).  I raised this subject for discussion at our Committee meeting the following evening.  After further discussion at our meeting on July 5, the Committee voted unanimously to recommend to Board of Selectmen that Lot 3 and the Hinkley Property remain as part of our charge, with the understanding that two members of our Committee would be designated to work with one or more members of the Trust and/or the Affordable Housing Committee on an RFP for disposition of Lot 3 and the Hinkley Property to one or more developers for the following uses: 42 units of senior affordable rental housing (40B compliant) on Lot 3 and approximately 15 small single-family units on the Hinkley Property.  Our thought process is set forth in more detail below.

 

  1. Intended Use of Lot 3 and the Hinkley Property.

The consensus that has emerged from our public sessions, our meetings with the Council on Aging and the Senior Housing Study Committee and Committee deliberations is that the most desirable use for Lot 3 and the Hinkley Property is senior housing.  The principal reasons for this are twofold: access to The Center and the possibility that a senior housing development could happen on a more expedited basis than the re-development of the MSH core campus because infrastructure is more readily available and the properties are distinct enough from the core campus to be susceptible of proceeding on an independent track without pre-determining other uses at the core campus that are still under discussion.  The Council on Aging has expressed potential willingness to cede a small portion  of the land at the corner of The Center adjacent to Hinkley for purposes of enhancing the development potential of the Hinkley Property.  In addition, our consultant has advised that more intense commercial uses at Lot 3 and the Hinkley Property are likely to negatively impact The Center and overload Ice House Road.

Concern has been expressed by some, including Mike Sullivan and Gus Murby, about using a commercially zoned property for residential purposes, but the overall MSH master plan is likely to include not only a site on the MSH property for a recreational facility (whether Town-owned, private or public-private-partnership is a subject to be addressed by the Town) but also other commercially-designated parcels at the core campus that are more likely to draw interest from commercial users due to their favorable location in midst of a vital redevelopment project.  Given the proximity of the MSH property to McCarthy Park and the fact that there are no restrictive covenants applicable to that land (unlike the covenants that the Town is subject to under the Kingsbury Club lease), the MSH property is a more favorable site for a recreational facility.  And we have heard from the Economic Development Committee that the only serious proposal for a commercial use at Lot 3 that came out of their request for expressions of interest was a recreational facility, the other potential use being senior housing.  If other land at the MSH property is being proposed for such a use as well as other commercial uses, the Committee does not see any disadvantage to changing the zoning of Lot 3 to residential, effectively swapping this commercial land for other more-suitable commercial land at the MSH property.

  1. Advantages to Keeping Properties within MSH Master Plan.

The biggest reason for keeping Lot 3 and the Hinkley Property as part of the charge of the Committee is that by doing so they can be rezoned as part of the overall re-zoning of the MSH property.  Such re-zoning will significantly enhance the value of the properties because a developer will not be required to obtain a Chapter 40B comprehensive permit, which is both time-consuming and expensive, even if it is a “friendly 40B”.  In addition, the Committee believes that moderately-priced single-family homes are in demand by Medfield seniors and such units would not qualify for a comprehensive permit.  So without including the Hinkley Property under the MSH re-zoning, those units would not be feasible at the Hinkley Property.  The Committee is also looking at possible creation of a Chapter 40R district that would encompass Lot 3 and the Hinkley Property, possibly resulting in financial incentive payments to the Town.

An additional consideration is that the MSH master plan is more likely to succeed at Town Meeting if it draws upon the broadest coalition of supporters, including seniors and advocates for maintaining safe harbor status under Chapter 40B.  The Committee believes that if key parts of the redevelopment plan are removed from our scope and made stand-alone proposals, the MSH master plan is less likely to pass due to the loss of constituencies who might otherwise be expected to vigorously support the master plan.  This dissipation of support through segmentation of the plan poses a real risk to our ability to muster two-thirds support at Town Meeting.

Finally, in examining the financial impact of the MSH redevelopment, the location of senior housing at Lot 3 and the Hinkley Property, rather than at the core campus, will produce a net shift of positive economic benefits from the core campus to Lot 3 and the Hinkley Property due to (i) senior housing being a net revenue generator because of the lack of school children and (ii) a relatively higher purchase price for those properties because of lower infrastructure costs.  On the other hand, the possibility of family housing around the core campus and the higher infrastructure costs are likely to make the financials at the core campus more challenging.  For these reasons we prefer to keep Lot 3 and the Hinkley Property within our scope.

  1. Potential Disposition Process and Timing.

Finally, the issue of speed needs to be examined in light of other affordable housing efforts in Town.  We look to the Selectmen, the Affordable Housing Committee and the Affordable Housing Trust for guidance in this area.  We are aware of multiple efforts on the affordable housing front, including Tilden Village (42+ units), the American Legion property (42+ units), Lot 3 (42 units) and the core campus (undetermined number of units, but likely at least 50 units).  The combination of these units would bring the Town over the 10% mark.  Managing the delivery of these units so as to keep within safe harbor will be a complicated task, but given the difficulty of getting projects permitted and funded, it seems to us better to be pro-active and have multiple irons in the fire rather than trying to stretch out efforts in order to avoid overlap.  If one of the proposed projects were to slip for unanticipated reasons and another wasn’t well along in the process, the Town could fall out of safe harbor, and be vulnerable to unfriendly 40Bs.  In addition, the seniors in Town are impatient for progress on the goal of providing alternative housing options in order to avoid losing more of their number to out-of-town options.

Because Lot 3 and the Hinkley Property are Town-owned properties, they require a public disposition process in addition to re-zoning.  We would propose that the Town proceed on a parallel track to prepare a disposition RFP that would allow for selection of a preferred developer/purchaser, subject to re-zoning and Town Meeting approval.  This would allow for a potential disposition shortly after Town Meeting in January.  We have already done significant planning work with respect to Lot 3 and the Hinkley Property, including wetlands mapping and infrastructure analysis, and as a result our Committee is familiar with the constraints and development potential of the two sites.  Because our planning consultant is working with us on possible lay-outs of Lot 3 and the Hinkley Property and because, as stated above, we believe it makes sense to keep the properties under the MSH master plan, we suggest our Committee proceed to work on an RFP for the disposition, either as a single project comprising both the affordable senior rentals (40B) and the moderately-priced single family units or as two separate projects. We would consult with the Affordable Housing Trust and Affordable Housing Committee as we draft the RFP and we would welcome their input.  A recommendation on disposition as one single or two separate projects would be made by the Committee, once it digs into the substance more thoroughly and examines the merits of both approaches.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Two new MPD officers

mpd-new officers-20170711

8h8 hours ago

Ofc Keleher, Ofc Brienze, John Godino, Chief Meaney, Chris Bonadies, Ofc Roy, Sgt Geary, Sgt Anderson and Deputy Chief Wilhelmi at appointment

 

Christopher Bonadies and John Godino Appointed as Police Officers

Christopher Bonadies and John Godino were appointed police officers last night at the Board of Selectmen meeting.  Both Chris and John grew up in town and both will attend the police academy in October.  A third new police officer, a woman, is currently in the vetting stages and expected to be brought to the Board of Selectmen for appointment soon.

Medfield TV live broadcast issues

MTV

Selectmen meetings have not been broadcast live

Last night I asked Rachel about the Medield TV broadcast of selectmen meetings not going out live, as I had been told that recently the meetings were not being broadcast live.  I learned that Medfield TV has a new piece of equipment in the Medfield TV equipment box in the selectmen meeting room that has not been functioning properly, preventing the live broadcasts.

For your information, last night’s broadcast would have been 4+ hours, as we finished after 11PM and after the extended inning all star game had ended.

This email came this afternoon from Medfield TV.  I think my “source” must have called Medfield TV too.

================================================================

Selectman,

First let me apologize that your meeting was not live last night. I watched the intro to the meeting last night and wanted to send a reassuring email your way. It seems people are under the misconception that we “no longer go live”, or “haven’t been live in months”.

We have had some problems with our encoder at the Town Hall. The purpose of that device is to send our video signal back to our station so it can go live to our audience. We received a phone call, and so did you, about your meetings not going live. Only two meetings have missed being live broadcast. The gentleman we spoke to has been frustrated and seems to have embellished to me and I hope not to you as to the extent of the issue.

I believe Medfield TV is a service to the people and to this town. The town meetings are absolutely the single most important part of our job. I want to assure you that this issue is being fixed and is a priority to our station.

I wanted to send this message to let you know what is going on on our end. This has been an issue in some places around us and so we are going through a process of research to find the correct fix to this issue which may take some time. I promise if the meeting is not live it will air within the next day or two.

I do not live in this town but from what I can see you gentlemen do a great job serving this town.

I look forward to working with all of you soon. Perhaps we can do a Selectman show sometime. Any takers?

Brett Poirier

General Manager

Medfield TV

(774) 254-6751

Affordable Housing Trust constituted

affordable-housing

Affordable Housing Trust Members

At the Board of Selectmen meeting last night the Affordable Housing Trust members were appointed:

  • Mike Marcucci
  • Adam Ameden
  • Timothy Bonfatti
  • Todd Trehubenko
  • Jack Wolfe
  • Ann Thompson

Under the terms of the Affordable Housing Trust adopted at the annual town meeting (ATM) in April, one selectman was to serve, the Affordable Housing Committee appointed one member (Ann Thompson), the Warrant Committee and the Planning Board were to each nominate individuals.  Jack Wolfe, a Warrant Committee member, was taken as the Warrant Committee nominee and the Planning Board is meeting next Monday to make its nomination (the selectmen left the seventh position open to be filled after getting that Planning Board suggestion).

The town was fortunate that a really strong field of candidates with huge experience, much with affordable housing, stepped forward to volunteer, making the selection of the actual committee members a difficult process of selecting from among so many with such great resumes.  I encouraged those who could not be appointed to still attend the Affordable Housing Trust meetings and to seek to contribute.