Category Archives: Select Board matters

BoS on 5/23

Posted on May 22, 2017 | Comments Off on BoS on 5/23

The following PDF has the agenda and all the back up materials.  20170523-agenda

I am posting to see if the JPG of the agenda that follows in the post will get displayed by WordPress.

 

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BoS on 5/23

Posted on May 22, 2017 | Comments Off on BoS on 5/23

I appear to be having trouble posting images today.  So here is the agenda and the supporting materials as a PDF.  I will also again post a JPG of the agenda below the PDF, and insert the text below the JPG.

20170523-agenda

TuesdayMay23, 2017@7:00 PM
7 :00 PM Call to order
Disclosure of video recording

AGENDA (SUBJECT TO CHANGE)

Announcements: We want to take a moment of appreciation for our Troops serving in the Middle Eastand around the world

Norfolk County Mosquito Control District will begin UL V aerosol applications between sunset and midnight May 30 through September 29, 2017 on Mondays through Thursday

APPOINTMENT
7:00 PM Medfield High School Varsity Girls State Championship Basketball Team
Recognition and Presentation of Citations

ACTION ITEMS
Director of Public Works, Maurice Goulet requests the Selectmen vote to authorize Town Administrator Sullivan to sign Chapter 90 Standard Contract forms relating to the Philip Street Bridge project

LICENSES AND PERMITS
Charles Harris organizer of the June 25, 2017 Antique Auto Show at the state hospital site requests a one-day alcohol permit for the event

Organizers for the fundraiser Amelia’s Light request permission to display signs for two weeks promoting the Saturday June 17, 2017 event

Medfield Music Association requests permission to provide live student music in the Straw Hat Park on Thursday June 8, 2017 6:30to 7:15 PM

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BoS on 5/23

20170523-agenda20170523-agenda20170523-agenda

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Posted on May 22, 2017 in Select Board matters

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BoS on 5/23

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Posted on May 22, 2017 in Select Board matters

BoS agenda for 5/16

Posted on May 13, 2017 | Comments Off on BoS agenda for 5/16

The back up materials for the May 16 meeting of the Board of Selectmen are available here 20170516-Agenda and the agenda is listed below.

NB – I had reported last week that at this coming Tuesday’s meeting the Board of Selectmen we would be appointing both the ALS Study Committee and the Affordable Housing Trust, but I had to wrong two groups.  We are appointing the ALS Study Committee and the Fire Chief Search Committee.  The Affordable Housing Trust members will be appointed at a later time, so those interested in serving on the Affordable Housing Trust still have time to express their interest.  At our last meeting a couple of weeks ago I mistakenly wrote down the Affordable Housing Trust instead of the Fire Chief Selection Committee, and I am sorry for then blogging my error.

These These 20170516-Agenda_Page_2

 

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Selectman office hours tomorrow

Posted on May 4, 2017 | Comments Off on Selectman office hours tomorrow

COOA's Center_and_sign

Selectman Office Hours

I hold regular monthly office hours at The Center on the first Friday of every month from 9:00 to 10:00 AM (my litigation schedule permitting).

Residents are welcome to stop by to talk in person about any town matters.  Residents can also have coffee and see the Council on Aging in action (a vibrant organization with lots going on).

I can be reached at 508-359-9190 or via my blog about Medfield matters  https://medfield02052.wordpress.com/, where any schedule changes will be posted.

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BoS 5/4 agenda

Posted on May 3, 2017 | Comments Off on BoS 5/4 agenda

Attachments are here 20170504-agenda

'I POSTED: TOWN CLERK TOWN OF MEDFIELD MEETING NOTICE i{t.Cf..11/t..u ' ··. roWH oFMEOFlELO. MAS~ .. . zon MAY - ' P 4: 21 POSTED IN ACCORDANCE WITH THE PROVISIONS OF M.G.L. CHAPTER 39 SECTION 23A AS AMENDED. OFFCE OF THE TOWN CLERK Board of Selectmen Board or Committee PLACE OF MEETING DAY, DATE, AND TIME Town Hall, Chenery Meeting Room 2nd floor Thursday May 4, 2017@ 7:00 PM 7:00 PM Call to order Disclosure of video recording AGENDA (SUBJECT TO CHANGE) Announcement: We want to take a moment of appreciation for our Troops serving in the Middle East and around the world APPOINTMENT 7:00 PM Medfield Energy Committee; present fo the Selectmen citation signed by Governor Baker Recognizing Medfield as a Green Community and the Green Communities grant check 7: 10 PM Medfield Lions member Ron Gustavson Requests permission to hold the annual "Lions Toll Booth" fundraiser on Saturday May 13, 2017 7: 15 PM Police Chief Meaney and Director of Public Works Maurice Goulet Discuss traffic calming Citizen Comment ACTION ITEMS Selectmen are requested to vote to authorize Town Administrator Sullivan sign Chapter 90 10 year contract Discuss legal restrictions on influencing a ballot question Discussion regarding Veterans' Service Agent position and duties Selectman Murby wishes to discuss Board of Selectmen policies on residents' inquiries Discussion regarding access road at state hospital site Approve and sign June 25, 2017 Car Show contract to be held at state hospital site PENDING ITEM Continued discussion regarding the fire chief selection committee Friends of the Dwight Derby House request a date change from May 6 to May 20 for New n' Town's one-day liquor license CONSENT AGENDA LICENSES AND PERMITS Friends of the Medfield Library request a one-day wine permit for the Grand Opening of the relocated Bookstore on Tuesday May 30, 2017 7-9PM. Additionally request permission to post signs promoting the event The Gazebo Players of Medfield will perform The Merchant of Venice on July 22 and 23. They are very excited to announce a new location for the event, Rocky Woods. Request permission to post signs two weeks prior promoting the event Memorial Day Committee requests parade and discharge of firearms permits for Monday May 29, 2017. Selectmen are cordially invited to participate in the parade and ceremony Resident Chris McCue requests permission to post signs advertising the annual Zullo Art Festival on Saturday June 10, 2017 two weeks prior to the event TOWN ADMINISTRATOR UPDATE SELECTMEN REPORTS INFORMATIONAL Resident Colleen Sullivan's comments regarding the proposed ALS study committee Selectmen's Association Regional Meeting to be held Wednesday May 24 11:30 to 1:30 at the MMA Office, Boston Information from Medfield Conservation Committee Notice from ENSTRA T, Inc. regarding Release Abatement Measure Plan for property at 100 North Meadows Road submitted to DEP Signature Date ·' :~· L": Be it hereby known to all that the: Town of Medfield Having met the criteria established pursuatjt to Massachusetts General Law, Chapter Twenty-five A, Section Ten, has been officially designated as a: / Green Community By the Commonwealth of Massachusetts Executive Office of Energy and Environmental Affairs, Department of Energy Resources with all rights and privileges conferred upon it by the Green Communities Division. DESIGNATION DAJ'.E: February 1, 2017 ~~ Charles D. Baker Gov.ernor '/) //// /)f 11_/ I ~;/MY/?--· Matthew A. Beaton Secretary. Energy and Environmental Affairs Massachusetts DEPARTMENT OF ENERGY RESOURCES KarynE. P o Lieutenant Governor ~~ (~. ~tfJ"- Judith F. Judson Corrunissioner Department of Energy Resources .._P', _;'~ -"-'----'-"'-'--""=--=-~-'-·-"".".. ·, '. ·. ., . $146,815.00 amount of Grant Check MASSDOT STANDARD CONTRACT FORM This form is issued and published by the Massachusetts Department of Transportation (MassDOT or Department). Any changes to the official printed language of this form shall be void. Additional non-conflicting terms may be added by Attachment. Contractors may not require any additional agreements, engagement letters, contract forms or other additional terms as part of this Contract without prior Department approval. Click on hyperlinks for definitions, instructions and legal requirements that are incorporated by reference into this Contract. An electronic copy of this form is available at www mass gov/osc under Guidance For Vendors - Forms or www mass gov/osd under OSD Forms CONTRACTOR LEGAL NAME: Town of Medfield DEPARTMENT NAME: Massachusetts Department of Transportation (and d/b/a): MMARS Department Code: DOT Legal Address: (W-9, W-4,T&C): 459 Main Street Business Mailing Address: 1 O Park Plaza, Boston, MA 02116 Medfield, MA 02052 ponfraCI Manager: l Billing Address (if different): i:~~fai[:J Contract Manager: Michelle Ho i>lion&:J lfii:J E-Mail Michelle.Ho@state.ma.us Contractor Vendor Code: : VC6000191875 Phone: 857-368-8895 I Fax: 857-368-0661 Vendor Code Address ID (e.g. "AD001"): AD001 • AD001 MMARS Doc ID(s}: INTFOOX02018S0050878 (Note: The Address Id Must be set up for EFT payments.) RFR/Procurement or Other ID Number: Chapter 90 = NEW CONTRACT lL. CONTRACT AMENDMENT PROCUREMENT OR EXCEPTION TYPE: (Check one option only) Enter Current Contract End Date Prior to Amendment: June 30, 20~ Statewide Contract (OSD or an OSD-designated Department) Enter Amendment Amount: $ _. (or "no change") _Collective Purchase (Attach OSD approval, scope, budget)_ AMENDMENT TYPE: (Check one option only. Attach details of Amendment changes.) =Department Procurement (includes State or Federal grants 815 CMR 2.00) Amendment to Scope or Budget (Attach updated scope and budget) (Attach RFR and Response or other procurement supporting documentation) =Interim Contract (Attach justification for Interim Contract and updated scope/budget) =Emergency Contract (Attach justification for emergency, scope, budget) =Contract Employee (Attach Employment Status Form, scope, budget) _ Contract Employee (Attach any updates to scope or budget) X_ Legislative/Legal or Other: (Attach authorizing language/justification, scope and Legislative/Legal or Other: (Attach authorizing language/justification and updated budget) scope and budget) The following MassDOT TERMS AND CONDITIONS (T&C) has been executed, filed with CTR and is incorporated by reference into this Contract. _X_ MassDOT Terms and Conditions _Commonwealth Terms and Conditions For Human and Social Services COMPENSATION: (Check ONE option): The Department certifies that payments for authorized performance accepted in accordance with the terms of this Contract will be supported in the state accounting system by sufficient appropriations or other non-appropriated funds, subject to intercept for MassDOT/Commonwealth owed debts under 815 CMR 9.00. L Rate Contract (No Maximum Obligation. Attach details of all rates, units, calculations, conditions or terms and any changes if rates or terms are being amended.) _Maximum Obligation Contract Enter Total Maximum Obligation for total duration of this Contract (or new Total if Contract is being amended). ..............: PROMPT PAYMENT DISCOUNTS (PPD): Commonwealth payments are issued through EFT 45 days from invoice receipt. Contractors requesting accelerated payments must identify a PPD as follows: Payment issued within 10 days=% PPD; Payment issued within 15 days=% PPD; Payment issued within 20 days=% PPD; Payment issued within 30 days=% PPD. If PPD percentages are left blank, identify reason: =agree to standard 45 day cycle= statutory/legal or Ready Payments (G.L. c. 29, § 23A); x= only initial payment (subsequent payments scheduled to support standard EFT 45 dav oavment cvcle. See Promo! Pav Discounts Policv.l BRIEF DESCRIPTION OF CONTRACT PERFORMANCE or REASON FOR AMENDMENT: (Enter the Contract title, purpose, fiscal year(s) and a detailed description of the scope of performance or what is being amended for a Contract Amendment. Attach all supporting documentation and justifications.) Extending the original Chapter 90 Contract for 1 O more years. Please note MMAS document identifiers have been adiusted. ANTICIPATED START DATE: (Complete ONE option only) The Department and Contractor certify for this Contract, or Contract Amendment, that Contract obligations: _X_ 1. may be incurred as of the Effective Date (latest signature date below) and lli! obligations have been incurred P!!.Q! to the Effective Date. = 2. may be incurred as of __ , 20 _, a date LATER than the Effective Date below and ill! obligations have been incurred ~to the Effective Date. =3. were incurred as of _, 20 _,a date PRIOR to the Effective Date below, and the parties agree that payments for any obligations incurred prior to the Effective Date are authorized to be made either as settlement payments or as authorized reimbursement payments, and that the details and circumstances of all obligations under this Contract are attached and incorporated into this Contract. Acceotance of oavments forever releases the Commonwealth and MassDOT from further claims related to these obliaations. CONTRACT END DATE: Contract performance shall terminate as of June 30, 2027, with no new obligations being incurred after this date unless the Contract is properly amended, provided that the terms of this Contract and performance expectations and obligations shall survive its termination for the purpose of resolving any claim or dispute, for completing any negotiated terms and warranties, to allow any close out or transition performance, reporting, invoicing or final payments, or during any lapse between amendments. CERTIFICATIONS: Notwithstanding verbal or other representations by the parties, the "Effective Date" of this Contract or Amendment shall be the latest date that this Contract or Amendment has been executed by an authorized signatory of the Contractor, the Department, or a later Contract or Amendment Start Date specified above, subject to any required approvals. The Contractor makes all certifications required under the attached Contractor Certifications (incorporated by reference if not attached hereto) under the pains and penalties of perjury, agrees to provide any required documentation upon request to support compliance, and agrees that all terms governing performance of this Contract and doing business in Massachusetts are attached or incorporated by reference herein according to the following hierarchy of document precedence, the MassDOT Terms and Conditions, this Standard Contract Form including the Instructions and Contractor Certifications, the Request for Response (RFR) or other solicitation, the Contractor's Response, and additional negotiated terms, provided that additional negotiated terms will take precedence over the relevant terms in the RFR and the Contractor's Response only if made using the process outlined in 801 CMR 21.07, incorporated herein, provided that any amended RFR or Response terms result in best value, lower costs, or a more cost effective Contract. AUTHORIZING SIGNATURE FOR THE CONTRACTOR: AUTHORIZING SIGNATURE FOR MassDOT: xi>~::.:~~::~~)H~d:tt:;~~ X: • Date: (Signature and Date Must Be Handwritten At Time of Signature) e!i11!_N~111_e,:t't20170504-agenda_Page_2

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BoS meets Thursday

Posted on May 1, 2017 | Comments Off on BoS meets Thursday

BoS

This week the Board of Selectmen meets on Thursday, May 4, instead of the usual Tuesday night to accommodate the schedule of  one member.

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BoS meeting policies

Posted on April 15, 2017 | Comments Off on BoS meeting policies

BoS Meeting Policies

On April 4 the selectmen adopted the agenda and meeting policies that follow, which require submission of agenda items by Thursdays at 3PM before the Tuesday meetings.

The only change from this draft, to what was adopted, was to charge the Board of Selectmen chair with making the determinations about whether to include any late “emergency” submissions.

MICHAEL J, SULLIVAN Town Administrator TOWN OF MEDFIELD Office of BOARD OF SELECTMEN TOWN HOUSE, 459 MAIN STREET MEDFIELD, MASSACHUSETTS 02052-0315 Board of Selectmen Agenda Policy (508) 359-8505 1. Agendas shall close at 3PM on Thursday prior to a scheduled Tuesday night meeting. For meetings scheduled on other days, the agenda will close at 3pm on the third business day prior to the meeting. de lable electronical members b ose of bu 1 e riday before sch , · led meeting. Age , be posted in accordance with the Open Meeting Law and to the Town website. 4. Citizens who wish to speak during the Citizen Comment portion of the meeting shall sign in when they arrive. When, whether, and for how long the matter will be taken up during that meeting is within the Chair's discretion. In the discretion of the Board, the matter may be deferred to a future meeting. Citizen comments directed to a specific agenda item generally will be taken up during the time allotted to that item. 5. While any citizen may appear and be heard during the Citizen Comment portion of the meeting, any citizen who wishes to raise a concern specific to a Town Department shall notify the Assistant to the Town Administrator by 3pm on the third business day prior to a Board of Selectmen meeting (Thursday for a Tuesday meeting) to give a representative of that department an opportunity to appear. 6. Agenda to generally include the following: A. Call to Order B. Disclosure of AudioNideo Recording C. Announcements D. Appointments/Public Hearings E. Citizen Comment F. Action Items G. Pending Items H. Licenses and Permits a. Consent Agenda I. Correspondence J. Town Administrator Update K. Selectmen's Reports20170404-agenda policy_Page_2

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BoS 3/21 minutes

Posted on April 15, 2017 | Comments Off on BoS 3/21 minutes

Below are Evelyn’s draft minutes of our 3/21 meeting.  My edits to these draft minutes were to note that I was the one who attended both the Medfield Foundation volunteer of the year reception and the Pack 113 Blue and Gold Banquet.

Meeting Minutes March 21. 2017 Chenery Meeting Room draft PRESENT: Selectmen Fisher, Peterson, Marcucci; Town Administrator Sullivan; Assistant Town Administrator Trierweiler; Town Counsel Cerel; Administrative Assistant Clarke Chairman Fisher called the meeting to order at 7:00 PM and read announcements. TRANSFER STATION STICKERS The Transfer Station and Recycling Committee recommends and requests the Selectmen vote to increase the fee for residential transfer station stickers from $50 to $75.00. The $50 fee has been in effect for the past six years. The $75 fee will encompass the two year period July 1, 2017 to June 30, 2019 and take effect with the purchase of new stickers. Additional vehicles from the same household will remain at $25.00. VOTE: On a motion made and seconded it was voted unanimously to increase the Transfer Station sticker fee to $75.00 for the period July 1, 2017 to June 30, 2019 and as recommended by the Transfer Station and Recycling Committee COMMITIEE APPOINTMENT Medfield Historical Commission recommends the Selectmen vote to appoint William Hasapidis as a full member of the Commission and it was so voted. SCHOOL SUPERINTENDENT DR. JEFFREY MARSDEN Dr. Marsden requests the Selectmen vote to authorize the School Committee submit a Statement of Interest to the Massachusetts School Building Authority for the replacement or renovation of the Dale Street School. A MSBA requirement is that the Town submits an SOI each year until word is received that we are in the queue. On a motion made and seconded, Selectman Peterson, Clerk of the Board said it is resolved: having convened in an open meeting on March 21, 2017, prior to the closing date, the Board of Selectmen of Medfield, in accordance with its charter, by-laws, and ordinances, has voted to authorize the Superintendent to submit to the Massachusetts School Building Authority the Statement of Interest Form dated April 17, 2017 for the Dale Street School located at 45 Adams Street which describes and explains the following deficiencies and the priority category(s) for which an application may be submitted to the Massachusetts School Building Authority in the future priority: Replacement, renovation or modernization of school facility systems, such as roofs, windows, boilers, heating and ventilation systems, to increase energy conservation and decrease energy related costs in a school facility. March 21, 2017 Page two Replacement of or addition to obsolete buildings in order to provide for a full range of programs consistent with state and approved local requirements and hereby further specifically acknowledges that by submitting this Statement of Interest Form, the Massachusetts School Building Authority in no way guarantees the acceptance or the approval of an application, the awarding of a grant or any other funding commitment from the Massachusetts School Building Authority, or commits the Town of Medfield to filing an application for funding with the Massachusetts School Building Authority. Dr. Marsden thanked the Selectmen for their support. REQUEST TO FILE A DISCLOSURE STATEMENT Senior Housing Study Committee Chairman Tony Centore requests the Selectmen vote to file a disclosure statement with the Town Clerk on his behalf acknowledging that he waves a potential conflict. Selectman Marcucci suggested this item be deferred until we have more details from Town Counsel if in fact there is a conflict. HEALTH SAVINGS ACCOUNT EMPLOYER APPLICATION The Selectmen at their March 7, 2017 meeting voted unanimously to offer a high deductible health insurance option to current enrolled employees and as recommended by the Insurance Advisory Committee. The Board is requested to vote to authorize Town Administrator Sullivan sign the HSA agreement form and it was so voted. PENDING At their March 7 meeting the Selectmen were requested to sign Chapter 90 Reimbursement Request Form for the redesign of North Street in the amount of $5,288.57; however there was a discrepancy in the figures. A corrected form is submitted for Selectmen's vote to sign VOTE: Selectman Peterson made a motion, seconded by Selectman Marcucci to sign Chapter 90 Reimbursement Request Form in the amount of $5,288.75 and as recommended by DPW Director Maurice Goulet. Vote was unanimous MEETING MINUTES VOTED unanimously to accept the March 7, 2017 minutes as submitted LICENSES AND PERMITS VOTED unanimously to grant permission to hang the Donate Life Flag in the reception area of Town Hall for the month of April, designated as National Donate Organ month March 21, 2017 Page three VOTED unanimously to grant permission to the Rotary Club of Natick for their annual Fathers' Day Bike Ride through a part of Medfield on Sunday June 18, 2017 SELECTMEN REPORT Mr. Peterson remarked that the Energy Committee would very much like to move forward with the purchase and conversion of street lights to LED's. To that end the Committee requests that Mr. Sullivan send a letter to Charles Tavares, Eversource representative requesting the process Medfield would need to undertake to purchase the lights. The Energy Committee would like to attend the Selectmen's April 4 meeting for discussion Selectman Fisher attended the Medfield Foundation Volunteer of the Vear reception this past Sunday. Jim and Patti Schwartz received the Lifetime Achievement Award for their combined 77 years of service to the Boy Scouts; Volunteer of the Year is Jean Mineo for her remarkable service to the Town and Lily Doctoroff is the recipient of the 2017 Youth Volunteer award. Congratulations to all. Mr. Fisher went to Pack 113 Blue and Gold Dinner describing it as a nice and fun event. He continued saying that last night March 20 Selectmen, Warrant Committee and Affordable Housing Committee had a working session with the Town's Affordable Housing consultant; a very productive meeting. Selectman Marcucci extended congratulations to all involved with the Medfield Foundation Volunteer reception saying it was incredibly impressive with great attendance and a good time had by all. Well done This is Mr. Fisher's last meeting as a Selectman. Selectman Fisher said that through his nine years he enjoyed many good days, learned so much, met great people both from Medfield and out of town and will truly miss being a Selectman. However, it is time for me to move on. Thank you for all your support over the years. Mr. Sullivan said that it has been a pleasure working with you. Your style has been very calming. Selectmen Peterson and Marcucci read a proclamation in his honor and declared March 21, 2017 as Mark L. Fisher Day in Medfield. Mr. Fisher was presented with a miniature replica of the Town Clock. The Selectmen adjourned at 7:30 PM for the annual Warrant Committee hearing20170321_Page_220170321_Page_3

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