Category Archives: Budgets

Weekly Political Report – Week Ending May 27, 2011

Senate Passes $30.5 Billion Budget

This week the Senate voted to approve its version of the $30.51 billion FY2012 budget bill after a condensed two days of debate on the 599 amendments filed. The budget does not include any new taxes and dramatically reduces the use of non-recurring revenues. In contrast to previous budgets (the FY2011 budget relied on $1.75 billion in onetime revenues) the budget passed by the Senate last night reduces the use of one time revenue to $440 million. According to Senate Ways and Means Chairman Stephen Brewer (D-Barre), the Senate budget represents the smallest year-over-year increase in state spending in 10 years. The House and Senate versions of the FY12 budget will now move to conference committee, where the differences between the two bills will be reconciled. Conference Committee members are expected to named next week.

 

Municipal Health Reform Goes to Conference Committee

Because both the House and Senate budgets included different approaches to municipal health reform, the specifics of that reform will be worked out in conference committee negotiations before the budget is finalized. Both branches claim their versions will save municipalities $100 million in health care costs. Public employee unions issued a more measured response to the Senate’s version of the budget, in contrast to the House plan which enraged public employee unions.  Both the House and Senate versions would give municipalities more autonomy in designing health insurance plans, including the setting of co-payments and deductibles, and limit collective bargaining.

Potential Democratic Challenger to Scott Brown Approached

US Senator Patty Murray of Washington State, director of the Democratic Senatorial Campaign Committee, confirmed this week that the Democratic Party was in talks with a number of potential candidates to unseat US Senator Scott Brown for the 2012 election. The New York Times reported that Senate Majority Leader Harry Reid approached Harvard law professor and consumer advocate Elizabeth Warren about her candidacy.  Most recent polls have shown Brown with a significant lead over potential Democratic opponents for the 2012 election. In a Suffolk/7NEWS poll from April, 55% of voters believe Brown deserves to be re-elected. Brown presently has $8.3 million in his campaign account. The Democratic primary is scheduled for September 18, 2012.

 

Consumer Confidence Index Down

Consumer confidence fell for the first time since July 2010, dropping significantly in the 2nd quarter of the year. The Massachusetts consumer confidence index is currently at 67, down from 74 in the first quarter. Any score below 100 indicates that consumers are more negative than positive. According to Mass Insight President William Guenther, high unemployment and concerns over housing continue to undermine consumer confidence in the state. For the past two years, the consumer confidence index in Massachusetts has been above nationwide consumer confidence measures.

John Nunnari, Assoc AIA
Executive Director, AIA MA
jnunnari@architects.org
617-951-1433 x263
617-951-0845 (fax)

MA Chapter of American Institute of Architects
The Architects Building
52 Broad Street, Boston MA 02109-4301
www.architects.org

Massachusetts Municipal Association Alert – re municipal health insurance

May 27, 2011

SENATE PASSES ITS MUNICIPAL HEALTH INSURANCE REFORM PLAN

SEVERAL LAST-MINUTE CHANGES SPEED PASSAGE BY SENATORS

SENATE ADOPTS $30.5 BILLION STATE BUDGET, ADDS TO SEVERAL LOCAL ACCOUNTS

The Senate completed deliberations on its $30.5 billion version of the fiscal 2012 state budget at 11:58 p.m. on Thursday, May 26, including passage of a municipal health insurance plan that remained mostly intact even after days of heavy union lobbying against the measure, although several last-minute changes were made. The House of Representatives adopted a stronger version of reform in April as part of their state budget proposal.

The House and Senate versions of the state budget and municipal health insurance reform now head to a joint House-Senate conference committee that will agree on a final bill by late June. The MMA will be advocating for passage of the strongest possible reform plan, and we encourage all municipal leaders to call on their legislators to publicly support strong, meaningful and powerful reform that discards all impediments and hurdles to achieving real savings for taxpayers.

This Senate reform proposal is somewhat similar to the House-passed measure in allowing for plan design changes and joining the GIC, yet it sets up a process that provides unions and retirees with a more structured framework. Some elements of that framework may be impractical or costly, so close examination will be necessary. At the end of the day, the Senate proposal gives unions a voice but not a veto over changes in plan co-pays and deductibles, or joining the state GIC, and requires that no more than 33% of the first-year savings be shared with employees, compared to the House’s 20% level.

As we reported last week, the process established by the Senate plan differs somewhat from the House, yet the bottom line is closer than expected – cities and towns would be able to implement plan design changes or join the GIC in order to achieve savings that would be used to protect services and preserve municipal jobs, all while giving municipal employee unions more collective bargaining power over health insurance than state employees. The reform proposal would also require all municipalities to enroll all eligible retirees into Medicare.

SENATE AMENDMENT MAKES LATE CHANGES

Senators adopted an amendment that included a significant number of changes to the original language offered by the Senate Ways and Means Committee. The MMA will be carefully analyzing all of the amendments to determine their full impact to ensure that they do not impede or interfere with reform. Upon initial examination, these changes include:

1) Changing the local acceptance of the statute from a one-time vote of the Board of Selectmen in a town, or a one-time approval of the Mayor (or Manager) and Council in a city, to a vote to accept each time the community seeks to use the new law to change health insurance benefits.

2) Requiring that communities using this new local-option law must adjust, if necessary, the percentage contribution paid by retirees, surviving spouses and dependents to the average percentage contributed by active employees to their plans. This is the same requirement that exists in current law for any community wishing to enroll in the GIC. For some communities, this may not be an issue, but for a very large number, this new requirement could be extremely expensive and prohibitive, devouring most or even all savings from plan design changes. Many communities do not offer coverage for surviving spouses. For example, if a community has an average 80-20 contribution ratio for active employees and an average 70-30 or even 50-50 contribution ratio for retirees, the community would need to shift to an average 80-20 ratio for retirees in order to implement plan design changes under the new law. This could be a major issue in the conference committee, as the House has no such language.

3) Clarifying that the plan design changes that municipalities can initiate under the legislation include increasing co-pays, deductibles and tiered provider network co-payments up to the median amounts in the GIC plans. It appears that this would exclude communities from using the new law to introduce new plans with different provider networks. This section needs additional review to determine whether it would prevent other desired changes as well.

4) Allowing cities and towns to use the new law to transfer its employees and retirees into the state GIC, however, communities would be required to document that the savings realized by entering the GIC would be at least ten percent greater than the amount that would be saved by increasing co-pays, deductibles and tiered network provider co-pays to the maximum allowable level in the community’s existing plans. The MMA supports allowing communities to make the decision to join the GIC regardless of the savings level, and will be analyzing this new threshold requirement to determine whether it would impose a costly barrier.

5) Clarifying that cities and towns may adopt health reimbursement arrangements to mitigate the impact of any plan design change or decision to join the GIC (currently the GIC does not allow HRAs for new entrants). This provision does not mandate HRAs, but does allow them.

6) For all communities that have adopted Section 19 or have enrolled in the GIC, the proposed law would allow communities and public employee committees to request all claims data from the state group insurance commission and all insurers, third party purchasing groups or administrators.

7) Clarifying that for those communities in regional purchasing groups, the participating cities or towns must ensure that their proposed plan design changes presented to the PEC are consistent with the standards set by the joint purchasing group, intended to facilitate the challenging process of making group-wide plan design changes under the proposed law.

8) Addressing the constitutional standard that prevents any new law from interfering with any existing public or private contract, the Senate adopted language as follows: “Notwithstanding any general or special law to the contrary, changes made to health insurance benefits (under this new law) inconsistent with specific dollar amount limits on co-payments, deductibles or other health care plan design features that are included in a collective bargaining agreement in effect on July 1, 2011 or an agreement under section 19 of said chapter 32B between an appropriate public authority and a public employee committee in effect on July 1, 2011 shall not take effect until the expiration of the initial term of such agreement.” While this may be necessary language for those few communities that identify specific co-pay and deductible amounts in current contracts, this language could be highly problematic for any community that has adopted Section 19.


THE SENATE’S GENERAL FRAMEWORK FOR REFORM

  • Each time a community wishes to increase co-pays, deductibles or tiered provider network co-pays or enroll in the GIC, the Board of Selectmen or Mayor/Manager and Council would vote to use the new law.
  • The municipal executive would then propose a plan to modernize the design of their employee health plans or join the state GIC, with a guarantee that all municipal and school employees would still have health plans with co-pays, deductibles and tiered provider network co-payments that are at or lower than the median co-pays and deductibles offered by the GIC.
  • Communities attempting to make plan design changes with the new law would be required, if necessary, to reduce the amount that retirees, surviving spouses and dependents contribute to their premiums, as outlined above. This would be a very costly (and potentially too costly) burden for many cities and towns.
  • The municipal executive’s plan would include 1) the desired plan design changes or entrance into the GIC; 2) the projected 1-year savings (or avoided costs) that the plan would generate; and 3) a plan to mitigate or moderate the impact on retirees, low-income employees and those with very high out-of-pocket costs (such as through a health reimbursement account, through a temporary subsidy of rates, or other proposals).
  • Communities would then convene a Public Employee Committee (PEC) identical to the make-up of the PEC in Section 19 of Chapter 32B. If a community already has adopted Section 19, then that would be the PEC. If a community has not adopted Section 19, then a temporary PEC would be established just for the purpose of negotiating on the proposal offered by the municipal executive.
  • The community and the PEC would have 30 days to reach agreement on the municipality’s proposal.
  • If no agreement is reached, the impasse would be referred to a three-member “municipal health insurance review panel” that includes a municipal representative, a labor representative, and an “impartial” third party from a list of experts in dispute mediation, municipal finance or municipal health benefits that is provided by the Secretary of Administration and Finance. If the community and labor representative cannot decide on the third member, the Secretary shall make the choice.
  • This review panel would have ten days to review and decide four matters: 1) whether the plan design changes for co-pays and deductibles proposed by the community are at or lower than the median level offered by the GIC; 2) what the one-year savings amount would be; 3) for those communities seeking to transfer into the GIC, the panel would certify that the savings would be 10% greater than the savings the community could achieve by implementing plan design changes in its existing plans; and 4) whether the proposal to mitigate or moderate the impact of the changes on retirees, low-income workers and subscribers with high out-of-pocket costs is sufficient.
  • If the municipality’s proposed changes do not exceed the GIC median, the panel is required to approve the immediate implementation of the plan design changes. If the community documents that it would save an additional 10% by joining the GIC, the panel is required to approve the transfer into the GIC.
  • The panel would also confirm the projected savings amount, and would determine whether the mitigation proposal is sufficient. The panel could require additional savings to be dedicated to health reimbursement accounts, premium reductions, or other arrangements, but in no case can the panel designate more than 33% of one-year’s savings to the mitigation plan.
  • Cities and towns would still negotiate any change in the employee-employer premium share, giving municipal unions more bargaining authority over health insurance than state employee unions. Any new co-pays or deductibles higher than the GIC median would have to be approved in collective bargaining.


While the House of Representative’s municipal health insurance reform plan is stronger than the Senate plan, it is important to note that the Senate passed a version that is a huge improvement over previous years. That progress was made possible by the dedicated work of Senate Ways and Means Chairman Stephen Brewer, Vice Chairman Steven Baddour, Vice Chair Jennifer Flanagan, Public Service Chair Katherine Clark, and was facilitated by the support of Senate President Therese Murray. Their efforts are deeply appreciated.

IN BUDGET NEWS, THE SENATE INCREASES SEVERAL LOCAL ACCOUNTS

During the Senate budget debate, Senators voted to increase several local line items as follows:

  • Added $8.5 million to the Special Education Circuit Breaker;
  • Added $3 million to Regional School Transportation;
  • Added $2 million to Payments-in-Lieu-of-Taxes
  • Added $1 million to the Shannon Grant Program


DPW Garage Vote

Someone kindly reached out to ask me some questions about the vote on the DPW garage, as has the press, so I will take my response and tweak it here to serve both my fellow  residents and the press.

The contrary votes yesterday on the DPW garage and the budget override indicated to me that Medfield voters are making real choices between issues.  It also indicated to me that the planning for the DPW garage needs to continue anew.  There is no question but that we need to build something new for a town garage, we just need to determine what that will be.  So that planning process should start right away.

I believe that making improvements in town governance is more akin to a marathon than a sprint, so based on our recent town meeting I have already put together and shared with the town administrators, my colleagues on the Board of Selectmen, and readers of this blog a list on things that I think the town should be doing differently to make town meeting next year work better, and much of that has to do with getting people better information in advance of town meeting about the issues upon which they are asked to vote.

As regards the DPW garage, first, I see my role as a selectman as being to gather information on behalf of the residents by reading materials and attending those many nightly meetings that residents cannot attend (last night it was about how to reduce Lyme disease in town), synthesizing that information, making evaluations, and then reporting back to the residents what I have learned.  I profess no greater abilities to make decisions, only a willingness to do the work.

Second, as regards my comments on the DPW garage, I had followed my usual procedures, but I did not hear the answers to my concerns before the town meeting, and so I stated those concerns briefly at the town meeting.  After town meeting, because I had spoken against the garage, I was asked by Richard DeSorgher to create a series of bullet points of my concerns about the DPW garage to assist Medfield High School students debate the issue, which I did.  Once that list was drafted, I then decided to share it with the town as a whole, so that my thinking could be better understood, as part of that reporting back function as a selectman.

Third, my position is that I am skeptical about what has been proposed, but I am willing to be convinced that the proposed building, or any other one, is the proper one for the town – I just want to see the case get made.  My understanding is that once we vote the monies, we will get that precise building.  In my experience, it is not a process similar to what Jim Munz posited, were we constructing a building  for ourselves or our businesses, where there could be a tweaking of the design once it is voted.  Medfield cannot do as Google just did, to bond monies now and decide later what to do.  If we could have voted the monies now and decided on the building details later, I would have supported that idea.  That reality was why it was important to me to make sure we were getting the right building details, and we can only be sure it is the right building after the case has been made and all questions answered.  The cost of the garage is a function of its size, so we need to be comfortable with its size, and size is driven by the details I questioned.

Fourth, I agree that it is an opportune time to build municipal buildings for the reasons you cite, low interest and few other construction projects.  Also, I was educated that the cost per square foot was in the ballpark, as Greg Sullivan, an architect on the Warrant Committee, assured me at a meeting a month before town meeting that the then price, I believe of $212/sq. ft., was what town garages really cost.

Fifth, I think that now we need to have this or some other DPW garage building explained to the town, and if that is done, perhaps the town will then vote to build it.  If the driver is taking advantage of the current financing and construction climate, then we can hold a special town meeting sooner that the next annual town meeting.

Health Insurance Reform, per Massachusetts Municipal Association

TheMassachusetts Municipal Association sends selectmen alerts on hot political topics – this one came yesterday on the Senate’s proposed budget and the health insurance reform, and explains the issues.

SENATE BUDGET COMMITTEE RELEASES FY 2012 BUDGET PROPOSAL

  • MUNICIPAL HEALTH INSURANCE REFORM PLAN INCLUDED
  • MAJOR LOCAL AID ACCOUNTS MATCH HOUSE BUDGET
  • PLEASE CALL YOUR SENATORS TODAY
    Earlier today, the Senate Ways and Means Committee released their proposed fiscal 2012 state budget, which seeks to close an estimated $1.9 billion shortfall. In a major development for cities and towns, the Senate budget document includes a municipal health insurance reform proposal intended to provide relief for cities and towns.

    Despite the state’s difficult fiscal condition, the Senate Ways and Means budget would fund the Unrestricted General Government Aid, Chapter 70, PILOT, and Regional School Transportation accounts at the same level proposed by Governor Patrick and the House earlier this year.

    Senators are in the process of filing amendments to the budget that must be submitted by noon on Friday, May 20, with debate commencing on Wednesday, May 25. The Senate will finish its budget deliberations by Friday, May 27.

    PLEASE TAKE ACTION TODAY:

    CALL YOUR SENATORS AND ASK FOR THEIR COMMITMENT TO SUPPORT THE SENATE MUNICIPAL HEALTH INSURANCE REFORM PROVISION WITH NO WEAKENING AMENDMENTS

    SENATE LEADERS PROPOSE MUNICIPAL HEALTH INSURANCE REFORM

    As you know, the MMA has strongly endorsed the municipal health insurance reform proposal adopted by the House of Representatives in April, thanks to the leadership of Speaker Robert DeLeo, House Ways and Means Chairman Brian Dempsey, Vice Chairs Stephen Kulik and Marty Walz, and House Public Service Committee Chairman John Scibak. The House plan is a strong, balanced, fair and meaningful bill that would provide powerful relief for cities and towns. After the House adopted their plan by a groundbreaking 113-42 vote, all eyes turned to the Senate.

    The plan proposed today by Senate President Therese Murray, Senate Ways and Means Chairman Stephen Brewer, Vice Chairs Steven Baddour and Jennifer Flanagan, Senate Public Service Chair Katherine Clark and the Senate Ways and Means Committee is a strong plan that offers significant reform for cities, towns and taxpayers.

    The process established by the Senate plan differs from the House framework, yet the bottom line is very close – cities and towns would be able to implement plan design changes or join the GIC in order to achieve real savings that would be used to protect services and preserve municipal jobs, all while giving municipal employee unions more collective bargaining power over health insurance than state employees. The reform proposal would also require all municipalities to enroll all eligible retirees into Medicare.

    The key provisions of the reform proposal (Sections 45-49, 51, 109 and 110 of the SW&M budget) are as follows:

  • As drafted, municipalities would accept the new law by vote of the Board of Selectmen, or by approval by the Mayor and Council.
  • The municipal executive would then propose a plan to modernize the design of their employee health plans or join the state GIC, with a guarantee that all municipal and school employees would still have health plans with co-pays, deductibles and other plan features that are at or lower than the median co-pays, deductibles or plan design features offered by the GIC.
  • The municipal executive’s plan would include 1) the desired plan design changes or entrance into the GIC, 2) the projected 1-year savings (or avoided costs) that the plan would generate, and 3) a plan to mitigate or moderate the impact on retirees, low-income employees and those with very high out-of-pocket costs (such as through a health reimbursement account, through a temporary subsidy of rates, or other proposals).
  • Communities would then convene a Public Employee Committee (PEC) identical to the make-up of the PEC in Section 19 of Chapter 32B. If a community already has adopted Section 19, then that would be the PEC. If a community has not adopted Section 19, then a temporary PEC would be established just for the purpose of negotiating on the proposal offered by the municipal executive.
  • The community and the PEC would have 30 days to reach agreement on the municipality’s proposal.
  • If no agreement is reached, the impasse would be referred to a three-member “municipal health insurance review panel” that includes a municipal representative, a labor representative, and an “impartial” third party from a list of experts in dispute mediation, municipal finance or municipal health benefits that is provided by the Secretary of Administration and Finance. If the community and labor representative cannot decide on the third member, the Secretary shall make the choice.
  • This review panel would have ten days to review and decide three matters: 1) whether the plan design changes for co-pays, deductibles and other features proposed by the community are at or lower than the median level of the features offered by the GIC, 2) what the one-year savings amount would be, and 3) whether the proposal to mitigate or moderate the impact of the changes on retirees, low-income workers and subscribers with high out-of-pocket costs is sufficient.
  • If the municipality’s proposed changes do not exceed the GIC median, the panel is required to approve the immediate implementation of the plan design changes. This means that cities and towns would be able to implement plan design reform or join the GIC. This is a strong and powerful proposal that would benefit every community in Massachusetts.
  • The panel would also confirm the projected savings amount, and would determine whether the mitigation proposal is sufficient. The panel could require additional savings to be dedicated to health reimbursement accounts, premium reductions, or other arrangements, but in no case can the panel designate more than 33% of one-year’s savings to the mitigation plan.
  • Cities and towns would still negotiate any change in the employee-employer premium share, giving municipal unions more bargaining authority over health insurance than state employee unions. Any new co-pays or deductibles higher than the GIC median would have to be approved in collective bargaining.
  • This measure is similar to the House plan in allowing for plan design changes and joining the GIC, yet sets up a process that provides unions with a more structured framework. At the end of the day, the proposal gives unions a voice but not a veto over plan design changes, and requires that no more than 33% of the savings be shared with employees in the first year, compared to the House’s 20% level. Overall, the Senate plan targets the same $100 million reduction in health plan costs that the House embraced.

  • The MMA will be working with Senators and the Ways and Means Committee on the details of the plan over the coming days and through the debate.

    Municipal employees would benefit from the legislation in three ways – union jobs would be protected, employee premiums would be lower, and communities would establish health reimbursement accounts or other savings measures to offset a portion of the costs for those employees who are heavy users of the health care system.

    Please Call Your Senators Today And Ask For Their Commitment to Support the Senate Ways and Means Municipal Health Insurance Reform Proposal With NO Weakening Amendments. Key points to make are:

  • The legislation proposed by the Senate President and the Senate Ways and Means Committee saves taxpayers money, preserves essential local services, protects municipal union jobs, guarantees equity with state employee health benefits, and still leaves municipal unions with more bargaining power than state unions. This is a balanced, meaningful, fair and transparent reform that would allow cities and towns to save $100 million in avoided health insurance costs.
  • Communities are in fiscal crisis, and municipal health insurance reform offers meaningful relief that taxpayers deserve. Skyrocketing health insurance costs are forcing cuts in essential municipal and school services, and forcing the elimination of teachers, firefighters, police officers and other key employees from local budgets. Cities and towns will use this reform to provide relief for local taxpayers, protect essential services, and preserve thousands of municipal jobs.

    KEY LOCAL AID ACCOUNTS IN THE SENATE WAYS AND MEANS BUDGET FOR FISCAL 2012

    The fiscal 2012 state budget recommendation filed by the Senate Ways and Means Committee would generally match the local aid numbers in the Governor’s and House budget from earlier this year. Unrestricted General Government Aid would be cut by $65 million, but the state appropriation for Chapter 70 school aid would increase by $140 million.

    Preliminary Cherry Sheets for fiscal 2012 showing estimated municipal and school aid amounts based on the Governor’s, House, and Senate Ways and Means budget recommendations have been posted on the Division of Local Services Web site.

    CLICK HERE TO SEE YOUR ESTIMATED CHERRY SHEET FROM DLS:

    The proposed cut to the Unrestricted General Government Aid (UGGA) account, formerly Lottery and Additional Assistance, would mark the fourth year of cuts and result in a total drop of $481 million, about 37 percent, since fiscal 2008. The SW&M budget would level fund the Cherry Sheet Payment-in-Lieu-of-Taxes account at $25 million and fund the Regional School Transportation account at $40.5 million, the same level as the Governor, House and Fiscal 2011. Funding for the Police Career Incentive Pay Program would be $2.5 million. The bill also includes a small $1.7 million reduction to the Charter School Reimbursement Account compared to the House level.

    The most significant difference is that the Senate budget plan would provide $30 million less for the Special Education Circuit Breaker program than the House or Governor – making this a priority issue during the Senate budget debate and conference committee deliberations.



    If you have any questions, comments or suggestions, feel free to contact us.
    You can also always find additional information on our website at:
    http://www.mma.org

Right Building? – Is the Proposed New DPW Garage Properly Conceived, Sized, and Priced for Medfield’s Needs?

Right Building? –
Is the Proposed New DPW Garage Properly Conceived, Sized, and Priced for Medfield’s Needs?
By Osler L. Peterson

There is no question the current DPW Garage is not adequate and that an answer is needed.  The issue is instead whether the building as proposed is the proper building, at the proper cost, at the proper size, with the proper fittings to fill the town’s need.  Too date too many questions remain.

At town meeting, the Warrant Committee clearly stated that they were not making a call about whether the proposed building was the correct answer, rather they said they were relying on  others for that determination of appropriateness.

To my mind the proposed DPW Garage was neither fully vetted, nor completely explained to the town, with the result that there still remain too many unanswered questions about its size, scope, and propriety.  I cannot tell, nor have I felt sufficiently reassured, from what I have seen and heard, whether what has been proposed is the strictly utilitarian garage storage structure with connected offices for the employees needs that the town should construct.  So to date I still do not know whether we are getting the right building or not.

I am happy to be convinced that we need a building that is this big and this expensive, but I have yet to see those answers – and it is not for want of asking.  I started asking over a month before town meeting, the day Town Administrator,  Mike Sullivan, called to tell me that the night before the Warrant Committee decided to turn a place holder article into a funded article.  As a selectman, I usually get information I need when I ask for it, but not this time.  By town meeting I had not gotten enough explanation, and what explanation I got only raised more questions than it answered for me.

To assist others determine whether this is the proper structure to build, I have listed my current unanswered questions about the DPW Garage as proposed:

●    I will start with a quibble about the actual cost.  The DPW garage is presented as a $10 m. building, but since the DPW will be doing the site work (which would otherwise cost almost $1 m.) and since the town has already spent over $500,000 on the construction drawings, the garage is really a $11.5 m. building, without assigning any value to the land on which it will sit.  If the DPW were not doing the site work at the garage they would be doing other projects to improve/benefit the town, so their doing the site work for the garage is still a cost to the town, a lost opportunity cost – imagine how many sidewalks or parks could get built with $1 m.
●    The cost of the building is mainly determined by its size.  So one big question is whether the size of the building is justified?  The building is a central office core with two opposing garage wings.
○    The offices portion of the building is larger than two floors of the town house combined.  Does the DPW need that much office space?
○    The plan shows forty vehicles being garaged.  Are there really 40 vehicles that need to be stored out of the weather?  If so, can the town see the list of vehicles proposed to be garaged, so the town can decide if it wants to pay to garage them all?
○    On the plan there are two rooms labeled “spare room” – are those rooms necessary?  Or only being build for future needs?  Or can they be deleted?
○    The superintendent has an office in the building, to use during emergencies (snow storms), yet the superintendent will keep and primarily workout of his current office at the Town House.
–    Does the superintendent need two offices?  Or is there a way to provide a  smaller space for the superintendent in the garage to use during the 10-15 days we have snow storms a year without dedicating a room to this use year round?
–    Or have the superintendent cede his town house office for use by others?
○    Do we need three repair bays?  Do we not employ just two mechanics?
○    Do we need to build two bays just for “Plow Storage”?
–    Do the snow plows need to be inside year round?
–    What is the anticipated cost savings from storing the plows indoors versus the cost to build and heat the extra two bays on the building?
○    One room is labeled “Tire St.” and one “Storage Gen.” – what will these be used for and are they really necessary?
○    Are the rooms necessary that are labeled:
–    School Dept.
–    Cem. Dept.
–    Water Dept.
–    Hwy Dept.
–    Are these intended as offices for workers?
○    One room is labeled for “Reception” – will there be a receptionist there?
○    For what purpose do we need a “Conference/Operations” room?
–    Could the larger “Crew Room,” which is shown with eight tables and thirty-two chairs, double as the conference room?
○    Do we really need men’s and women’s locker rooms?
–    Would it make sense to let the workers return home at the end of their work days to shower and change at home?
–    There are no women employees, and yet we are building a room for seven “Women Lockers” – is there a better way to create equal facilities for possible future women employees than to build a facility with no current use?
●    Different configuration
○    Should the building’s twin garage wings be wider so that each bay can park three to four or more vehicles end to end instead of the propose two to three, to save on the cost of the thirty-nine garage doors?  What are the cost trade offs from saving on garage doors versus increased structural cost of a wider building?
●    Should the garage bays be heated?  Most residents’ garages are not heated.
○    What is the increase in the efficient use of the heated equipment versus the increase in cost to heat the bays, both the cost to construct the heaters and the ongoing cost to operate the heaters?
○    Could plug in electrical engine block heaters get one the increased efficiencies of faster starting of the diesel engines in the winter at a much lower cost to build and run?
○    Vehicles corrode faster if kept in heater garages
●    Should the building be constructed entirely of masonry block, as proposed, or to save money, should it be masonry block on the bottom with a metal building sitting on top of those masonry blocks or all metal?
○    What are the trade offs and what are the costs of each?
○    I am told that the cost difference is small (2%), thus militating against use of a metal building, but I would like to see a greater discussion of the details.
○    Masonry building last longer, but will things change so much in the 40 years that we might get from a metal building that whatever we build will no longer be serviceable.  Note that the town is currently looking at replacing 40 year old masonry block public safety buildings because they no longer meet the current needs of police and fire.
●    Would it be cheaper for the town to enter into a design, build, and operate agreement with a private developer to build the garage, or a sale and lease back of a completed garage on a long term basis?
○    Could such arrangements avoid the added construction costs the town faces when it does construction on its own – those costs are said to increase municipal construction costs by upwards of 25% (i.e. – could we save $2.5 m.)?
●    Can we repair the existing garage and build additions onto that structure?  What would be the costs, the savings, and the compromises?

The size and many choices make this building as expensive as it is, so the town must be certain that it needs all the things that are in the building.  To paraphrase Senator Everett Dirkson, “a million here, a million there, pretty soon you are talking real money.”  Let’s together make sure we are buying the right size, right building.

My To Do List for the Board of Selectmen

Today I created my To Do List of some items for the Board of Selectmen to work on as we start out on what is really our new town government year now that town meeting is over.  Let me know if you have things you think I should add.

1.    Town should show debt budgets out 10 years, as suggested by Jack Wolfe at the annual town meeting (ATM)
2.    Start succession planning for town departments
3.    Create more information for residents ahead of the ATM, perhaps lengthier descriptions of the articles and issues in the Warrant booklet
4.    We should start planning right now for the town and school budget for the next ATM in 2012.  The Board of Selectmen should reach out to the school committee to see if we can work cooperatively on a town wide budget, instead of the historic approach of separate town and school budgets.
5.    We need a fuller discussion/education process on the DPW garage, and perhaps the Board of Selectmen can facilitate that process at our meetings before the 5/23/11 election.
6.    Board of Selectmen should pull the trigger now to start the education process about the Medfield State Hospital project, regardless of when DCAM is ready to proceed.
7.    Routinize the process by which warrant articles are drafted – see more in the proposed annual town calendar below.  The Lyme disease and Energy Committees warrant articles did not work this year.
8.    Create and publish a calendar for conducting town business, working backwards from the ATM
a.    ATM
b.    Warrant Hearing
c.    When warrant articles must be finalized
d.    When warrant articles must be reviewed by town counsel
e.    When warrant articles must be reviewed by town administrator
f.    When warrant articles must be submitted
g.    Budget hearing
h.    The Board of Selectmen and Warrant Committee to meet to discuss and set the budget assumptions for the upcoming year
i.    Evaluation of town administrator
j.    Board of Selectmen sets goals for year
9.    Ken Feeney needs to deliver cost of installed street reflectors for bad corners
10.    Department Heads should annually submit written goals
11.    Determine whether the current town car use policy is the proper one – should any employees take town vehicles home
12.    Create a mechanism to thank and celebrate long term employees.
13.    Review use of overtime by town departments
14.    Lease from the MBTA of the land to create the Bay Colony Rail Trail

Municipal health insurance vote yesterday, per Massachusetts Municipal Association alert today – Rep. Winslow favored & Rep Garlick opposed

HOUSE OVERWHELMINGLY ADOPTS MUNICIPAL HEALTH INSURANCE PLAN DESIGN REFORM
113-42 Vote Embraces Key Municipal Priority Advanced by Speaker DeLeo and Chairman Dempsey Cities and Towns Would Have Ability to Make Plan Design Changes or Join GIC

April 27, 2011

At 11:03 p.m. on Tuesday, April 26, the members of the House of Representatives, by an overwhelming vote of 113-42, adopted a strong municipal health insurance reform plan advanced by the Speaker and the House Ways and Means Committee. The MMA applauds the extraordinary leadership of Speaker DeLeo, Ways and Means Chairman Dempsey, Ways and Means Vice Chairs Kulik and Walz, Public Service Committee Chair Scibak, and all House members who voted to add the reform amendment to the fiscal 2012 state budget. The reform package includes the following provisions:

  • Adds a new Section 19A to Chapter 32B, which, if adopted by the Board of Selectmen in a town, the Mayor or City Manager and Council in a city, or by the school committee in a regional school district, allows the community or district to increase its co-pays, deductibles and other plan design features up to the level included in the most subscribed plan offered by the Group Insurance Commission, or to transfer its subscribers into the GIC if the community would save more through that option;
  • Requires the appropriate public authority (generally the municipal executive) to convene a meeting of a special committee comprised of a representative of each collective bargaining unit and a retiree representative, and submit the proposal to that “public employee committee” regarding the plan design changes or transfer to the GIC, and conduct a 30-day discussion period to discuss the details of the proposal and negotiate how to allocate 10 percent of one year’s estimated cost savings, provided that the allocation of the savings shall only be used for health related programs (such as an HRA or other related items) for active employees and retirees;
  • If the 30-day discussion results in an agreement with the committee, the community shall implement the changes and the 10 percent savings shall be allocated as agreed;
  • If the 30-day discussion does not result in an agreement with the committee, the community may implement the plan design changes or transfer as originally proposed, however the community shall set aside 20 percent of one year’s estimated savings for an HRA to offset costs for high utilizers and retirees (this provides an incentive to municipalities to reach an agreement with the committee, and is the House’s preferred alternative to binding arbitration, which is not in the amendment); and
  • The amendment makes it clear that the decision to implement plan design changes or enroll in the GIC is not subject to collective bargaining — the employee/employer contribution percentage is still subject to collective bargaining, as is any change in co-pays or deductibles that would exceed those in the GIC’s most subscribed plan.
    The MMA will be analyzing the final language adopted by the House, and will provide further information as more becomes available. In the meantime,please contact your Representatives today to thank them for their vote in support of reform (please see the list of “yes” votes below).

    This is one major step on the road to reform. Action will now turn to the Senate, which has passed labor-favored language on this issue for the past two years. This will be a major challenge, so please contact your Senators today as well to ask them to follow suit and support real and meaningful relief for cities and towns.

    Thank you for your tireless advocacy — you have made the difference in this effort!

    Representatives Voting Yes on Chairman Dempsey’s Amendment (roll call 51), listed in order of appearance on the roll call machine: DeLeo, Mariano, Haddad, C. Murphy, Aguiar, Arciero, Ashe, Atkins, Atsalis, Balser, Basile, Benson, Binienda, Bradley, Brownsberger, Cabral, Campbell, Canessa, Cariddi, Coakley-Rivera, Conroy, Costello, Curran, Dempsey, DiNatale, Donato, Dykema, Fernandes, Ferrante, Finn, Forry, Fox, Galvin, Garballey, Gobi, Hecht, Henriquez, Hogan, Holmes, Honan, Kafka, Kane, Kaufman, Keenan, Khan, Kocot, Koczera, Kulik, Lewis, Linsky, Madden, Malia, Markey, McMurtry, Michlewitz, Moran, J. Murphy, Nangle, Naughton, O’Flaherty, Peake, Pedone, Peisch, Pignatelli, Puppolo, Rogers, Rosa, Rushing, Sanchez, Sannicandro, Scaccia, Schmid, Scibak, Smith, Speliotis, H. Stanley, Story, Swan, Torrisi, Vallee, Wagner, C. Walsh, Walz, Jones, Peterson, Poirier, Adams, Barrows, Bastien, Beaton, Boldyga, deMacedo, D’Emilia, Diehl, Fattman, Ferguson, Frost, Gifford, Harrington, Howitt, Humason, Hunt, Kuros, Levy, Lombardo, Lyons, O’Connell, Ross, Smola, Vieira, Webster, and Wong.

emails re details of proposed new DPW garage

4/21/2011  5:35PM
RE: FW: Cost of building, Block vs. Metal
To “Ken Feeney” Michael Sullivan  Kristine Trierweiler
===========================================================
Ken,

Thanks for the info

Questions still outstanding –
1 – can I get a set of the plans?  Are the plans on-line for the residents to see?
2 – I thought I counted 34 parking places on the plan that was projected on the wall at the last meeting.  Are there two vehicles parked per bay?
3 – will DPW be giving up its offices in the Town House after the garage is built?
4 – can I get a list of the vehicles that the town is looking to garage?

Thanks

Best,
Pete
Osler L. Peterson, Attorney at Law
PETERSON | Law
580 Washington Street, Newton, MA 02458
66 North St, PO Box 358, Medfield, MA 02052
T 617.969.1500
T 617.969.1501 (direct)
M 508-359-9190
F 617.663.6008
osler.peterson@verizon.net
http://mysite.verizon.net/osler.peterson/
Medfield Information at: FB, https://medfield02052.wordpress.com/ & http://twitter.com/Medfield

—– Original Message —–
From: “Ken Feeney”
To: “‘Osler L. Peterson'”
Sent: 4/21/2011 4:55PM
Subject: RE: FW: Cost of building, Block vs. Metal

Hi Pete,
The garage has 18 parking bays, 1 truck wash bay and 3 mechanics bays with 2 truck lifts. That makes a total of 22 bays.
The Superintendent and three Foremen take vehicles home.
We have forty major pieces of equipment.
Block heaters are huge consumers of electricity and I would worry that they may cause a fire and their longevity would not be good.
Block heaters would not help the hydraulic systems or air brakes on the trucks.
The new truck wash will help to take care of any corrosion problems that we might encounter.
The building committee took a long hard look at the size and decided to go with the design that you see.
They took into consideration future needs and that the school maintenance department will be moving in.
In the office area, we are allowing space for plan storage from the Town Hall freeing up some of the clutter in their storage area.
The town server will be moved to the new facility helping Town Hall free up a meeting room.
The new office space will have a conference room to accommodate various committee meetings.
A space is set aside for the backup radio system for police and fire.

Ken

—–Original Message—–
From: Osler L. Peterson [mailto:osler.peterson@verizon.net]
Sent: Wednesday, April 20, 2011 4:46 PM
To: Michael Sullivan; Ken Feeney
Subject: RE: FW: Cost of building, Block vs. Metal

Ken,

Thanks for that cost comparison data.

Some more of the questions I still need answered include the following:
1 – Do we really need 34 bays?  How many vehicles are we looking to house?  Can we have fewer bays where employees drive many vehicles home at night?
2 – Should we be heating the bays or would plug in block heaters work equally well (I understand one gets less vehicle corrosion in garages that are not heated)?
3 – Has the size of the building been pared down as much as possible?

Can you email me a set of plans to review?

Thanks.

Best,
Pete
Osler L. Peterson, Attorney at Law
PETERSON | Law
580 Washington Street, Newton, MA 02458
66 North St, PO Box 358, Medfield, MA 02052
T 617.969.1500
T 617.969.1501 (direct)
M 508-359-9190
F 617.663.6008
osler.peterson@verizon.net
http://mysite.verizon.net/osler.peterson/
Medfield Information at: FB, https://medfield02052.wordpress.com/ & http://twitter.com/Medfield

—– Original Message —–
From: “Michael Sullivan”
To: “‘Osler L. Peterson'” , , “‘Mark Fisher'” , “‘Tim Bonfatti'”
Sent: 4/20/2011 4:29PM
Subject: FW: Cost of building, Block vs. Metal

FYI. Below are the comparative costs for the masonry block vs. metal panel siding. Mike Sullivan

From: Vaughan Totovian [mailto:vtotovian@HNTB.com]
Sent: Wednesday, April 20, 2011 1:50 PM
To: ‘Ken Feeney’; ‘Mike Sullivan’
Cc: Mohammad Saleemuddin
Subject: Cost of building, Block vs. Metal

Ken,

As per our phone conversation, Mohammad provided me with the cost estimates you requested.

Steel frame, metal panel siding:                           $5,872,000.00
Concrete Masonry Unit (CMU) Block Siding:     $6,137,000.00

Results in a savings of $265,000.00 for construction cost. However, metal siding will require more maintenance and is less durable and may end up costing more over the life of the building.

These are in late 2008/early 2009 dollars.

Regards,
Vaughan Totovian, PE
Project Manager
HNTB Corporation
31 St. James Avenue, Suite 300
Boston, MA 02116
Direct: 617-532-2294

Mike Sullivan email to Patch explains cost of two overrides

The average cost of a house in Medfield, according to the Assessor’s office is $564,400. The first full year of the debt service on a $10 million bond issue for the town garage is estimated at $900,000 ($500,000 principal and $400,000 interest) This would result in a $0.40 increase in the tax rate which would amount to an increase of $225.76 on the average home. Anyone who want to figure it on their own home can just divide their property valuation by 1,000. and multiply that amount by $0.40. For example, for a house assessed for $500,000 the tax impact would be $500,000/1,000 or 500 X $0.40 = $200. This would decrease by a small amount each successive year, because the interest payment would be decreasing and after the bonds were paid off (twenty years) it would disappear from the tax levy.

The budget operating override is estimated at $500,000. This would result in $0.22 increase in the fy12 tax rate which would amount to an increase of $124.17 on the average home($564,400). Anyone who wants to figure it on their own home can just divide their property valuation by 1,000. and multiply that amount by $0.22. For example, for a house assessed for $500,000 the tax impact would be $500,000/1,000 or 500 x $0.22 = $110. The last operating override was approved by the voters in 2008 for use in fy2009. The amount of that operating override was $850,000. There were no operating overrides voted in 2009 or 2010.  Unlike a debt exclusion override, which disappears when the bonds are paid off, an operating override becomes part of the tax levy base.

The debt service payments on existing town debt have been going down for several years and will continue to go down. At peak in fy2005 the Town’s debt annual debt service payments were $7,399,265. For next year, fy12, the Town’s annual debt service payments will be $5,685,266. This is a decrease of $1,713,999 or 23.2%.  In five more years the this figure will go down to $4,095,788, a further decrease of $1,589,478 or 21.5%, as the bonds on the library, town hall, 92 high school renovation and other capital projects are paid off. In addition, the Town has more than $20 million in School Building Assistance reimbursements and sewer betterment assessment revenues, with which to pay off this debt. As of June 30, 2011 the outstanding principal on Town debt will be $40,308,906 and the outstanding interest will be $9,718,089 for a total outstanding principal and interest of $50,026,995. Principal is being paid off at a rate of just over $4,000,000/year.   As a result, the Town is in a good position address its future capital needs.

Time to go home. Mike Sullivan

$10 m. DPW Garage

Warrant Committee and the Board of Selectmen attended the meeting last night of the Medfield Building Committee, at which the proposed new  $10 m. DPW garage was the topic of discussion.  The Building voted to endorse funding the new DPW garage at the annual town meeting (ATM) on 4/25/11.

I told those in attendance what I told Mike Sullivan a couple of weeks ago when he first told me that the Warrant Committee was suggesting that the town fund the garage at the ATM. namely that I know we need a new DPW garage, but that I have not seen enough information yet to know that this is the size and scope of the garage that is required and/or that we need to spend $10 m.  There was nothing at the meeting last night that got me any closer to knowing that this is the right garage at the right price.