BoS 8/15 & 9/5 minutes

NB – CORRECTION = I believe it was Gus who talked about the Medfield State Hospital Master Planning Committee disbanding after the special town meeting (STM), but I know it was not me.

Meeting Minutes August 15, 2017 Chenery Meeting Room draft PRESENT: Selectmen Peterson, Marcucci, Murby; Town Administrator Sullivan; Assistant Town Administrator Trierweiler; Administrative Assistant Clarke Chairman Peterson called the meeting to order at 7:00 P1M and read announcements STATE PRIMARY WARRANT VOTE: On a motion made and seconded it was voted unanimously to sign the September 19, 2017 Special State Primary Warrant ROUTE 109 PAVING PROJECT DPW Director Maurice Goulet requests the Selectmen vote to sign a contract with Vanasse Hangen Brustlin, Inc., Wethersfield, CT. The engineering company will oversee the paving of Route 109 to make certain all standards are being met VOTE: On a motion made by Selectman Marcucci, seconded by Selectman Murby it was voted unanimously to sign contract with Vanasse Hangen Brustlin for paving inspection in conjunction with the construction on Route 109; contract amount $19,000.00 PENDING ITEMS State Hospital Committee guidance: Selectman Murby formulated a document of his ideas that he feels the Selectmen could use as a starting point to help guide the master planning hospital committee as they prepare for the special town meeting on the redevelopment of the property. It is his hope that together with Selectmen Peterson's and Marcucci's input the document will provide more clarity to the committee's focus. Mr. Peterson remarked that in his mind he feels that after the special town meeting and vote of the taxpayers the master planning committee will have completed their work and a new development committee will continue the process to carry forward with a specific plan. Resident Bill Massaro was recognized and he said that he has a copy of a matrix from the committee outlining their goals from the present to the STM. He continued that the master plan phase is completed so that another committee will carry forward with a plan. Selectman Marcucci remarked if the plan is adopted at special town meeting then it will be up to the members if they want to continue or not. A lengthy discussion continued; a point was made that if the Town becomes too specific as to what they want at the site it may turn developers away. Selectmen Peterson and Marcucci August 15, 2017 Page two agreed that they will review Selectman Murby's document and make suggestions as to what they feel should or not be included in the document. Continue discussion at the next meeting Town Goals: Selectman Murby previously drafted a document of goals for the Board to review and comment. Selectman Murby will do a revision for the Board to review and make comments at the next meeting. Veterans' Service Officer: To date the Board has received three applications for the position. Applicants are William Gallagher and Gregg Fernandes, both Medfield residents and Dover resident Ken Badertscher. Letters were sent to Medfield veterans (list provided by the Assessors) to garner interest from a wider net. As of August 15 no responses have been received. Dale Street proposed 40B project: waiting to hear back from developer as to a date to meet with Town representatives. Selectman Marcucci to attend LICENSES AND PERMITS / CONSENT AGENDA Move to approve all licenses and permits as appear on the consent agenda. TOWN ADMINISTRATOR UPDATE Mr. Sullivan presented a draft copy of the Selectmen's Annual Calendar. He remarked that the Park and Recreation Commissioners may attend the September 5 or the September 19th meeting to discuss their proposed plan. He also said that perhaps the Board should consider having a meeting on August 29 instead of September 5, day after Labor Day. Selectman Marcucci said that as Chair of the Affordable Housing Trust he has designated the first Tuesday of each month as the date his committee will meet. MEETING MINUTES VOTED unanimously to accept the meeting minutes of April 4 and May 23, 2017 as submitted and accept the May 4, 2017 minutes as amended SELECTMEN'S REPORTS Selectman Marcucci remarked that the AHT had its first meeting and he was designated chairman. The committee will meet the first Tuesday of each month at 5PM. Selectman Marcucci continued that at the first meeting the committee discussed the list of projects for the Town to reach safe harbor; members were assigned projects to review at future meetings. Update regarding Tilden Village; it appears progress is being made to move forward adding additional units to the site, he said. August 15, 2017 Page three The Board extended congratulations to the Vine Lake Preservation Trust on receiving the Fred Oakley Award. This is a nation-wide designation. Under the new Modernization Bill municipal officials may review speed limits in certain areas in their towns and determine if they should be lowered. The Selectmen feel a review of Medfield's speed limits should be taken up and discussed with Chief Meaney. The meeting adjourned at 9:05 PM. Meeting Minutes September 5, 2017 Chenery Meeting Room draft PRESENT: Selectmen Peterson, Marcucci, Murby; Town Administrator Sullivan; Assistant Administrator Trierweiler; Town Counsel Cerel; Administrative Assistant Clarke Chairman Peterson called the meeting to order at 7:00 PM and announced this meeting is being recorded. He asked for a moment of appreciation for our Troops serving in the Middle East and around the world. CHAPTER90 VOTE: On a motion made and seconded it was voted unanimously to sign Chapter 90 Reimbursement Request for chip seal various roads project in the amount of $210,404.65 and as recommended by DPW Director Maurice Goulet CONTRACTOR AGREEMENT VOTE: On a motion made and seconded it was voted unanimously to sign Agreement with O'Sullivan Flooring Company, North Quincy to perform floor sanding and refinishing at the CENTER and as recommended by Facilities Director Jerry McCarthy KINGSBURY CLUB MEDFIELD Town Counsel Cerel explained that the Kingsbury Club has made application to refinance and make capital investment to their property located on Ice House Road. He has been negotiating with their counsel over the past several weeks putting together the necessary Amendment to Ground Lease and Agreement Regarding Ground Lease. He noted that Kingsbury Club's original lease will remain in place. The amendments will show the amounts of refinancing that will cover the work the owners have in mind, i.e. adding tennis and pickle board courts, daycare expansion and separate entrance to their restaurant. There will be no expansion beyond Zoning Board approval. As an abutter Selectman Peterson recused himself. VOTE: On a motion made and seconded it was voted unanimously to sign Kingsbury Club Amendment to Ground Lease and Agreement Regarding Ground Lease and as recommended by Town Counsel Cerel COMMITIEE APPOINTMENT The Council on Aging Board respectfully requests the Selectmen vote to appoint Richard Ryder as a full member of their Board and it was so voted. September 5, 2017 Page two LICENSES AND PERMITS / CONSENT AGENDA Granted as noted by the Chair: MEMO to hold the 39th annual Discover Medfield Day September 16; a common victualler license for the event; permission to hang a banner across Main Street to announce the event One-day wine and malt beverage permit to Matt Triest for grand opening of his new store Be Charmed located at 70 North Street Medfield High School Swim Team to hold a car wash behind Town Hall September 17 One-day wine and malt license to Council on Aging for September 13 Supper Club and one-day Permit for the October 14 Harvest Dance Block Party permits to Ledgetree Road for September 16; Knollwood Road September 16 PENDING ITEMS Mr. Sullivan said that he continues to talk with Needham and Dover in hopes of creating a district with one Veterans' Service Officer serving all towns. Mr. Peterson suggests that we might want to explore Council on Aging and Outreach Dawn Alcott sharing a candidate to work with veterans and handling those issues that would come under outreach. It was noted that the candidate needs to be a veteran. Discussion continued regarding the Selectmen's guidance to the hospital master planning committee. Ms. Trierweiler will search for a 2014 document that could have the title of Selectmen's charter to the committee. This may be the missing link that the committee should have used to move forward with a proposed plan with the Selectmen's guidance. Selectmen Murby refined the draft of Town Goals and asked Selectmen Peterson and Marcucci to review, add categories as they feel were not included. Continue discussion next meeting. TOWN ADMINISTRATOR UPDATE Mr. Sullivan reported that the Town Gazebo roof has been replaced. The weather held out so that the contractor was able to complete the work. Next will be repairs to the Town Hall roof that will include adding the gutter along the back of the building, east side. The road construction along Route 109 turned out really good; best decision to do the work overnight. We have hired a Facilities Director Assisant; he started working today. Jerry let me know that he has almost completed his 20 year capital plan. The Assessors have received several resumes from candidates that look very promising. They will be doing interviews very soon. Mr. Sullivan continued reporting that Mr. Kelly has agreed to make changes to his proposed project as the Town recommended. Selectman Marcucci said that Mr. Kelly will be invited to come before the Affordable Trust committee once the proposal is ready for review. Developer Bob Borrelli will attend the Selectmen's September 19 meeting to discuss his proposed plan for 71 North Street, his second LIP project. September 5, 2017 Page three MEETING MINUTES VOTED unanimously to accept the meeting minutes of June 6 and June 20, 2017 as submitted SELECTMEN'S REPORfS Selectman Marcucci said that Mr. Kelly will be invited to come before the Affordable Trust committee once his Dale Street proposed project is ready for review. The committee will be meeting with the Housing Authority to learn more about the project adding more units. New Gates is the developer and the AHT is interested in finding out the budget for attorney fees. Selectman Murby remarked that at the recent ALS Study Committee meeting there was an open discussion with Brewster Ambulance. No concrete decisions only an open discussion. Committee sub teams are working on various items so that a draft report will be composed very soon. Selectman Peterson received a call from a resident in the Hospital Road area who wants to alert the Town that right now vehicles driving down Hospital Road travel at excessive speeds approaching Harding Street. The resident's concerned and suggests the traffic be reviewed keeping in mind when the hospital land is developed the number of vehicles traveling will be much greater. INFORMATIONAL A total of 4,164 Transfer Station Stickers have been issued. The Town has worked with the Montrose School planting trees in front of their building. A suggestion was made that we should consider planting trees at the Post Office site. The town received a notice from DCAMM that MASS Bay Community College is seeking to lease 40,000 square feet of usable space. Selectman Murby advised Ms. Trierweiler to research the item a bit more; perhaps the school may consider the hospital site. ADJOURNMENT On a motion made by Selectman Marcucci at 10:05 PM seconded by Selectman Murby the meeting adjourned.20170815_Page_220170815_Page_320170905_Page_120170905_Page_220170905_Page_3

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