BoS minutes for 1/3/17

Meeting Minutes January 3, 2017 Chenery Meeting Room draft PRESENT: Selectmen Fisher, Peterson, Marcucci; Town Administrator Sullivan; Assistant Town Administrator Trierweiler; Town Counsel Cerel; Administrative Assistant Clarke Chairman Fisher called the meeting to order at 7:00 P. He announced this meeting is being recorded. Mr. Fisher asked for a moment of appreciation for our Troops serving in the Middle East and around the world. LOUIS FELLINI The Selectmen honored Lou Fellini for his many years of service to the Town beginning in 2001 as a member of the Council on Aging to his 2012 appointment as a member of the Permanent Building Committee overseeing the construction of the Town Garage and the Public Safety Building. Mr. Fellini resigned from the COA in May and in resigned from the Permanent Building Committee. COA Director Roberta Lynch, Mike Quinlan and Police Chief Meaney individually offered their congratulations and many words of thank you. The Selectmen declared January 4, 2017 as Louis Felli,ni Day in Medfield and presented him with a replica of the Town Clock. MEDFIELD STATE HOSPITAL MASTER PLANNING COMMITIEE Member Randy Karg remarked that the committee requests the Selectmen vote to sign a contract with new planning consultant Kathleen McCabe, d/b/a/ McCabe Enterprises, Boston. The Town issued an RFP and received four responses. Two responses were not appealing to the committee and the other two had second interviews. The committee feels the level of commitment we will receive from McCabe is sincere. (McCabe Enterprises replaces Vanasse Hangen Brustlin (VHB). The contract between the Town and McCabe Enterprises covers three phases of services, planning, zoning and disposition; town appropriation is $120,000. VOTE: On a motion made and seconded it was voted unanimously to execute the McCabe Enterprises contract Mr. Karg announced that the committee is planning a Public Outreach Session to be held February 7 at the high school cafeteria from 4-8 PM. This is more of an open house meeting; residents are encouraged to come and leave when they must, however, view the different scenarios the committee is considering, ask questions and help us narrow the choices. When queried Mr. Karg offered that we hope to have a fall 2017 town meeting to vote on the plan of choice. The Selectmen thanked Mr. Karg for the information he presented. January 3, 2017 Page two PLANNING BOARD The Selectmen are requested to vote to sign a contract with BETA Group, Inc., Norwood, MA for Engineering Consulting Services regarding Planning Board On-Call Peer Engineer. This is a renewal contract as the Planning Board has been using BETA's services for several years. VOTED unanimously to execute a Contract for Engineering Consulting Services for the Planning Board with Contractor BETA GROUP, Inc., Norwood, MA MEDFIELD HOUSING AUTHORITY The Selectmen had anticipated hearing from Medfield Housing Director Candace Loewen on their quest to expand Tilden Village, however, her attendance is postponed to a .future meeting. Ms. Loewen has been collaborating with the Director of the Chelmsford Housing Authority on the financing phase. TOWN WIDE MASTER PLANNING STEERING COMMITIEE Chairman Mike Quinlan recommends the Selectmen vote to appoint James (Jay) Duncan to the committee and it was so voted MASSACHUSETTS MUNICIPAL ASSOCIATION MMA recommends that if Medfield's eligible voting member (Chairman Fisher) cannot attend the annual business meeting on January 21 another person be designated to vote in his place. Chairman Fisher authorizes Selectman Peterson to vote in his place. TOWN ADMINISTRATOR GOALS AND MERIT As Selectman Peterson was not prepared to discuss Mr. Sullivan's goals and vote a merit increase, subject is postponed to the next meeting. REVIEW TO DO LIST Ms. Trierweiler prepared and this evening distributed the list to the Board (in draft form). The Selectmen agree with the color coded format and advised to hold and discuss at next meeting. AFFORDABLE HOUSING SPECIALIST Ms. Trierweiler remarked that responses to the RFP for the housing specialist are due January 10. She expects to request the Selectmen vote a contract with a consultant at the January 17 meeting. SELECTMEN REPOITT Selectman Peterson received a resident's message that during the storm Hillcrest Road was icy and Town has not put down any sand; advised resident to call Police Department when Town January 3, 2017 Page three Hall is not open. Mr. Peterson requests that all materials that appear on the Selectmen's agenda be scanned and emailed to the Board. INFORMATIONAL Mr. Sullivan reported that Medfield's meals tax receipt as of August 9 was $36,000. MASS School Building Authority denied the Town's request for financial assistance to build a new school to replace Dale Street. Town will reapply. Medfield has not received an answer as of yet if grant money is available to repair the Philip Street Bridge. However, a positive inspection report was received from massDOT on the South Street Bridge over the Stop River The January 31, 2017 meeting with MASSHousing regarding the Dale Street project will be attended by Selectman Marcucci, Town Counsel Mark Cerel and Attorney Jay Talerman. The meeting adjourned at 8:40 PM.20170103_page_220170103_page_3

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