Category Archives: Select Board matters

Meeting Minutes
March 19, 2013
Chenery Meeting Room draft
PRESENT: Selectmen Thompson, Fisher, Peterson; Town Administrator Sullivan; Assistant Town Administrator Trierweiler; Administrative Assistant Clarke

Chairman Thompson called the meeting to order at 7:00 PM

7:00 PM PUBLIC HEARING, Earth Removal Permit application
Applicant Michael Lueders dba West Mill Street, LLC Mr. Leuders presented a set of plans and explained to the Selectmen that his intent is to convert the property located at 30 West Mill Street from a concrete plant to garage and office space from which to operate his lawn and tree care business that is currently located at 27 Brook Street. At the West Street location John Santucci will use part of the property for materials processing. It is necessary to remove piles of loam, gravel and sand to open the space for the construction of the business. At the end of the discussion a motion was made by Selectmen Fisher, seconded by Selectman Peterson and it was

VOTED unanimously to grant an earth removal permit to West Mill Street LLC, Michael Lueders owner subject to Earth Removal Regulations

MEDFIELD CULTURAL COUNCIL
The Council requests the Selectmen vote to execute a letter confirming that the Council is an appOinted committee in Medfield. The Council would like to raise funds to expand programs in town and this letter would be given to the donors. On a motion made and seconded it was

VOTED unanimously to execute a letter acknowledging that the Cultural Council is an appointed Town committee authorized to fundraise and receive tax deductible donations .

OPEN 2013 WARRANT
The Warrant Committee requests the Selectmen open the warrant to place an article to transfer funds from free cash to the reserve fund account. On a motion made by Selectman Fisher, seconded by Selectman Peterson it was

VOTED unanimously to open the 2013 Warrant to add article to transfer funds from Free Cash to the Reserve Fund Account

On a motion made and seconded it was VOTED unanimously to close the 2013 Warrant

RESIGNATION
Resident Richard DeSorgher submitted a letter of resignation from the Downtown Study Committee, Committee to Study Memorials and the Medfield Historical Commission. He has been a member ofthe Historical Commission for 30 years and served 26 years on the Committee to Study Memorials. Mr. DeSorgher is a candidate for selectmen, election to be held March 25, 2013.

VOTE: On a motion made by Selectman Fisher, seconded by Selectman Peterson it was Voted unanimously to accept Richard DeSorgher’s resignation with the deepest regrets

MEETING MINUTES
VOTED unanimously to accept the March 5, 2013 meeting minutes with revisions

ARBOR DAY
Ms. Trierweiler said that she is postponing the discussion of Arbor Day until the next meeting

DEMOCRATIC TOWN COMMITTEE
Committee member Susan Bernstein explained that as it is difficult for some committee members to meet earlier in the evening before the Library closing time of 6 PM, the committee requests the use of a meeting room in Town Hall the 2nd Monday of the month moving forward.  Town Counsel advised the Board that you may be setting a precedent for other groups that request permisSion to meet in Town Hall. Mr. Sullivan agreed; it could be interpreted as an implied endorsement. Ms. Bernstein responded that as the Democratic Committee is on an election ballot it sets them apart from other organizations. At the end of a short discussion Mr. Fisher made a motion, seconded by Mr. Peterson and it was

VOTED to allow the Medfield Democratic Committee to use a meeting room in Town Hall on the second Monday of April, May, September, October and November 2013

7:30 PM Public Hearing, Warrant Committee’s Annual Warrant Hearing

Selectmen resume their meeting at 8:25 PM

LICENSES & PERMITS

VOTED unanimously to grant a one-day wine & malt beverage permit for March 23 event “Reception to Honor Ann Thompson” to be held at the CENTER 1-5PM

VOTED unanimously to grant permission to the Medfield Music Association to post signs promoting Annual Jazz Night on April 26 at the high school auditorium

VOTED unanimously to grant permission to Norfolk Mosquito Control to land at the Route 27 landfill site for annual larvicide applications

VOTED unanimously to grant Council on Aging a one-day wine & malt beverage permit for two events; March 27, 2013 Supper Club and April 17 Volunteer Appreciation Dinner

VOTED unanimously to grant the Medfield Baptist Church permission to use the Town Gazebo for a Gospel Concert on Saturday June 8, 2013, time to be determined

MEDFIELD STATE HOSPITAL STATUS UPDATE
Ms. Trierweiler reported that the Hospital Mediation Committee requests a meeting with the Selectmen in executive session at the close of the Board’s April 16 meeting. The Selectmen agreed.

SELECTMEN REPORT
Mr. Fisher reported that he enjoyed the Blue & Gold Banquet, the Magician put on a terrific show. The Medfield Foundation’s Volunteers ofthe Year event garnered a large audience and it was really very nice.

Selectman Peterson participated in “Reads across America” and had a great time with the students. He reported that the Permanent Building Committee has been very active meeting to discuss the proposed town garage; the Lyme Disease Study Committee met last night. He mentioned that Medfield Cares about Prevention (MCAP) grant application is due to be submitted this week. Dawn Alcott has worked very hard putting together the material seeking the $625,000 funding. Mr. Peterson said that the Medfield Foundation is very pleased about the Town embracing the volunteer award program. The work that each of the nominees perform is extraordinary. He went on to say that next year he will try not to have the program run so long.

Selectman Thompson said that there is a time to come and a time to go. This is my time to go.
I truly appreciate the Town giving me the opportunity to serve as Selectmen for 30 years.
Thanks to everybody for allowing me to take part in so many capacities. Thanks to all you guys
who put up with me. To my family and friends who put up with me doing it.
I appreciate the honor of receiving the Lifetime achievement award and mostly to be
nominated by a great group of people; Don Hayes, Aditi Thatte, Deborah Kelsey and Mike
Sullivan.
Come May my first great grandchild is due. I’ll let you know when the baby arrives. My sincere
sympathy goes out to the family of Ralph DiGiacomo.
Mrs. Thompson went on to recall the highs and lows of being a selectman: she made good
friends with the 11 selectmen who sat beside her through the years; worked on the library
building to have more meeting space; taught CPR, was an EMT for 17 years and knows that she
March 19, 2013
Page four
saved at least three or four lives; a low point was when there was a surprise write-in campaign
for Mark Wilson. The numbers were so close we had to have a recount. When Bob Larkin and
Ken Childs were on the Board the meetings started at 5 PM. A high point came at the recent
Foundation’s award ceremony having Don Hayes ask “What does Ann Thompson, Lindsay
Lohan, O.J. Simpson, Mike Tyson and Zsa Zsa Gabor have in common … we all did community
service!
Paul Hinkley and I disagreed on issues but at one meeting we agreed and he said that the world
is about to come to an end; Bob Larkin had never served with a woman on a board so he called
me “The Madam” until he found out what it meant. Bob was excited about a new pair of shoes
he was wearing while marching in one of the Town’s parade that is until he stepped in a mess
from one ofthe horses.
Fred Rogers, if I made a vote he didn’t like my phone would ring the next morning and he would
chew me out. He always had a “Ann Thompson for Selectman” bumper sticker on his
wheelchair. I have the highest admiration for him.
Thanks to Medfield for allowing me to serve all these years.
The Board of Selectmen thanked Ann for her 30 years of service and presented her with a
bouquet of 30 roses one for each year.

The meeting adjourned at 8:55 PM.

AGENDA (Subiect to change)

7:00 PM Town Clerk Carol Mayer
Swear-in newly elected Town Officials

Board of Selectmen Reorganize

APPOINTMENT
7:10 PM Ron Griffin, Veterans; Service Officer
Discuss 2013 warrant article regarding Veterans Work Off Program

7:20 PM Nancy Tella, Medfield Garden Club President
Discuss proposed Garden Club projects

7:30 PM Parks and Recreation
Discuss FY2014 budget

ACTION
Vote to sign April 30, 2013 Warrant for Special Town Election and Warrant for Special State Primary

Invitation to attend Eagle Scout Court of Honor for Matthew R.  Woodard on Saturday April 27, 2013 at the United Church of Christ

Review 2013 Warrant Articles

MEDFIELD STATE HOSPITAL STATUS UPDATE

AGENDA (SUBJECT TO CHANGE)

6:45 PM -7:00 PM Executive Session for the purpose of discussing collective bargaining

7:00 PM Public Hearing, Earth Removal Permit; applicant Michael Lueders dba West Mill Street, LLC

7:30 PM Annual Warrant Hearing, Warrant Committee

ACTION
Medfield Cultural Council requests the Selectmen vote to execute a letter confmning that the Council is an appointed committee in the Town of Medfield
The Warrant Committee requests the Selectmen vote to open the 2013 Town Meeting Warrant to place an Article requesting approval to transfer funds from free cash to the reserve fund account

LICENSES & PERMITS
Resident Barbara O’Connor requests a one-day wine and malt beverage permit for March 23 event, “Reception to Honor Ann Thompson”, to be held at the CENTER at Medfield, I :00-5:00 PM

Medfield Music Association requests permission to post signs promoting Annual Jazz Night to be held Friday April 26 at the high school auditorium

Norfolk Mosquito Control requests permission to land at the Rt 27 landfill site for annual larvicide applications

Meeting Minutes
March 5, 2013
Chenery Meeting Room draft

PRESENT: Selectman Thompson, Selectman Fisher, Selectman Peterson; Town Administrator
Sullivan; Assistant Town Administrator Trierweiler; administrative Assistant Clarke

Chairman Thompson called the meeting to order at 7:00 PM
FY14 Budget Review
PUBLIC WORKS Superintendent Feeney began his presentation with the Town Garage budget that is level funded at $11,201; Highway is up by 2.5%, $1,133,855 due to rising cost of materials. Utilities level at 48,200 and the Tree budget at 62,292. Several others, Equipment Repair and Maintenance, Cemetery have a slight increase due to the salary line item. The snow and Ice budget increase covers the rising cost of materials and fuel. He mentioned that FEMA will reimburse the town for the January storm $163,000 that will go back into free cash. Solid Waste Disposal budget shows an increase from $624,256 to 629,808 for salary line and fuel. Mr. Feeney reported that recycling is up to 30%. We have been holding at 26 to 28% so the increase is a welcoming sign. Sidewalk budget is up slightly to cover the higher cost of materials. The water budget is minus 3.5% from $890,484 to 858,948; mostly due to the fact that we do not need to purchase any more water meters.
About 400 more meters are on the list to be installed. Sewer budget is up from $951,326 to $1,012,790 to cover the cost of a new truck. DEP mandated that the treatment plant should have four employees on site instead of the three we employ. However, Bob MacDonald is doing a great job in the short time he has been with us taking care of the equipment, painting and another employee Bob Burns has achieved his level 6 license. So all in all I’m really happy with the operations at the plant.
Mr. Peterson queried about the status of the work on Green and North streets. Feeney said that first the six inch water pipe needs to be replaced with an eight. There is a lot more timely work that is underground so we are looking at completion in 2014.
Michael Sullivan reported on the Workers’ Compensation Insurance budget; the request is for $153,226 as compared to 144,830. This is a conservative figure as we await the dividends that MilA offers which could be used to reduce our premium.
Liability Insurance is increased from 145,000 to 160,500 due to raising the premium on fire and ambulance insurance. This year the appropriation was reduced and the premium came in higher resulting in a request for a reserve fund transfer. It is better to appropriate enough and turn back funds than have to ask for a transfer.

DISCLOSURE STATEMENT
As Chief Kingsbury’s son is an employee of the fire Department, the Chief must file a disclosure statement to be on file in the Town Clerk’s office. By this filing it allows the Fire chiefto take part in the fire contract negotiations. On a motion made by Selectman Fisher, seconded by Selectman Peterson it was
VOTED unanimously to authorize Chairman Thompson to sign the Disclosure Statement

MINUTES
VOTED unanimously to accept the meeting minutes of February 19 and 26, 2013 as submitted

LICENSES & PERMITS
VOTED unanimously to grant permission to The Gazebo Players of Medfield to use the Gazebo Park July 20 and 21, 2013 to perform the twelfth annual Shakespeare in the Park production of The Tempest. Further permission is granted to post signs promoting the event for two weeks prior

VOTED unanimously to grant the Beginning Years Child Development Center a one day Wine and malt beverage permit for their annual fund raiser to be held Saturday April 6 at the Zullo Gallery
VOTED unanimously to grant a common victualler permit to Juqin Zhong dba Chinese Food Takeout located at 24 North Street, subject to the Board of Health’s approval

MEDFIELD STATE HOSPITAL STATUS UPDATE
Ms. Trierweiler stated that a Mediation Session took place Monday March 4 and another is planned for Monday March 11.

SELECTMEN REPORT
Mr. Fisher reported that he attended the Girl Scout Gold award Ceremony, Trivia Night and an Eagle Scout court of Honor.
Mr. Peterson held ‘office hour’ at the CENTER last Friday, attended the Water and Sewerage Board meeting, did see a small portion of the Brockton School of Dance performance at the high school and also attended the Historical Society’s meeting listening to a fantastic story about slaves that was presented by Cheryl O’Malley as the featured speaker became ill.

Mrs. Thompson will interview former police chief Bill Mann on her cable TV program “Medfield People. He will talk about going from officer to sergeant to chief. She thoroughly enjoyed talking with several people about the good memories they have growing up on Frairy Street where more Italians lived than anywhere in Medfield all those years ago .. Mrs. Thompson reflected on the fact that she has one more Selectmen’s meeting to chair and said that she is willing to continue with her committee appointments. Mr. Sullivan interjected that the reception to honor Ann’s service to the Town will be held on March 23 at the CENTER.

INFORMATIONAL
Mr. Sullivan highlighted the program “Keep your Lifestyle, change your Footprint” that will be presented Tuesday march 12 7-8:30 PM at the Medfield Public Library. The co-sponsors are Medfield Green and the Medfield Energy Committee.

ADJOURNMENT
On a motion made by Selectman Fisher, seconded by Selectman Peterson the vote was unanimous to adjourn the meeting at 8:10 PM.

Meeting Minutes
February 26, 2013
Chenery Meeting Room
draft

PRESENT: Selectman Thompson, Selectman Fisher, Selectman Peterson; Town administrator Sullivan;
Administrative Assistant Clarke

Chairman Thompson called the meeting to order at 7:00 PM
Mrs. Thompson announced that the Permanent Building Committee will be making a presentation tonight on the proposed new town garage. While we are waiting for the Warrant Committee to arrive,
there are a few items that need to be addressed.

ACTION
The Medfield Foundation cordially invites the Board to their annual ceremony on March 10 honoring Youth Volunteer of the Year, Volunteer of the Year and lifetime Achievement Award recipients.
The Foundation requests permission to post signs promoting the event. Mr. Fisher made a motion to approve the request, seconded by Mrs. Thompson; the vote was unanimous. Selectman Peterson as a member of the Medfield Foundation did not participate in the vote.

LICENSES & PERMITS
VOTED unanimously to grant a one-day wine and malt beverage permit to the Holistic Wellness Center at 67 West Street for event to be held Wednesday March 6 from 6-9PM

PENDING, WARRANT ARTICLE
Developer Bob Borrelli proposes to lease Lot 3 Ice House Road to construct a sports facility. As reported at the February 5 meeting, this would be a ground lease generating revenue for the Town. If approved, there will be two articles on the warrant; one for Park and Recreation to be given control of the parcel and one for the ground lease. At the February 19 meeting Selectman Fisher stated that he needs more time before making a decision and requested it be held until the next meeting.  Mr. Fisher made a motion to place an article on the warrant for Town Meeting to discuss the ground lease, seconded by Mrs. Thompson and it was so voted. Mr. Peterson as a direct abutter to the property is recused from the vote.

PERMANENT BUILDING COMMITTEE
Tom Erb, Chairman opened the discussion having the members of the committee introduced. Lou Fellini, also a member of the CENTER at Medfield construction committee, John Nunnari, experienced in public building construction, Michael Quinlan, over 20 years experience in commercial, industrial and institutional construction.

Mr. Quinlan gave some background on the current structure highlighting that it is a metal building 40 years old and has deteriorated to the point that it has negative impacts on the daily operation of the Highway Department. There is not enough space, code violations and increased liability for the workers health and safety.

The proposed new plan is for eight drive-through bays, mechanic repair area with storage and a wash bay and office space for highway, water and sewer, cemetery and transfer station departments. This building meets current needs and does not include future growth; however, there is room to add two more bays when needed. The last project was rejected as the townspeople thought it was too big and very expensive. In this new plan there is a 20% decrease in garage space and due to increase in construction costs is about the same price $l1m. Also, this building eliminates the concerns expressed at town meeting that there were too many doors. The purpose in planning this garage was not to go the cheapest way but give the Town the best dollar value that we are spending.

Mr. Fisher said that he is familiar with the project as he attended several committee meetings. Mrs. Thompson said that she is in favor of a new town garage. Mr. Peterson had a few questions, i.e.
vehicles kept outside vs. inside, the materials used on the outside of the building that were satisfactorily answered.

Resident Richard DeSorgher queried ifthe present steel structure could be used with new covering that was answered with it is 40 years old and doesn’t meet code.  The committee has a website, medfieldpbc.org. It was suggested that there be a link to the site through the Town’s website for easier access.

It was noted that the project was going out to bid in about two weeks. The committee plans to bring the exact dollar amount to be discussed at Town Meeting. It is planned to hold a site visit at the garage, date to be announced. The committee feels that residents really do not interact with the highway department and have no idea of the working conditions.

Mr. Sullivan remarked that the article must pass town meeting with a two-thirds vote and a proposition 2 1/2 override at special election. The committee requests the Selectmen vote to call a special election.

On a motion made and seconded it was voted unanimously to hold a special election on Tuesday April 30,2013 for the public works facility.

The meeting adjourned at 8:10 PM.

Tuesday February 26, 2013 @7:00PM
AGENDA (SUBJECT TO CHANGE)
Permanent Building Committee Discuss proposed town garage, safety building and Dale Street Masterplan

February 19,2013, @7:00PM
AGENDA (SUBJECT TO CHANGE)

7 :00 PM FY 2014 Budget Review
Fire Chief William Kingsbury

7:15 PM FY2014 Budget Review
Police chief Robert Meaney

7:30 PM Permanent Building Committee
Tom Erb, Chairman; update on proposed Town Garage, Safety Building and Dale Street  Masterplan – NB – Building Committee has cancelled and asked instead for a special meeting on 2/26/12
LICENSES AND PERMITS
First Parish Unitarian Universalist respectfully requests a one-day wine and malt beverage permit for a Fundraising Dinner to be held on Saturday March 9, 2013 in the Church Hall

Request from the Hannah Adams Woman’s Club for a one-day wine and malt beverage permit for event on Tuesday March 5,2013 at the CENTER

MEDFIELD STATE HOSPITAL STATUS UPDATE

Meeting Minutes
February 5, 2013
Chenery Meeting Room draft

PRESENT: Selectmen Thompson, Fisher, Peterson; Town Administrator Sullivan; Assistant
Administrator Trierweiler; Town Counsel Cerel; Administrative Assistant Clarke

Chairman Thompson called the meeting to order at 7:00 PM
LYME DISEASE STUDY COMMITTEE
Chairman Chris Kaldy reported to the Selectmen that the 2012 fall hunting season was very successful; zero problems, complaints or incidents and 26 deer were culled. The committee posted about 30 tick warning signs around town that were donated by one ofthe hunters.  Chris remarked that she attended a forum hosted the Town of Weston last April that presented good information and at Medfield Day last September printed information about the program was distributed. The committee will also continue to educate the public that there are other diseases caused by tick bites that are very concerning and as well car accidents that are caused by the deer.  The Lyme Disease Committee requests the Selectmen vote to grant permission for a continuation ofthe program for the 2013-2014 hunting season. On a motion made by Selectman Fisher, seconded by Selectman Peterson it was
VOTED unanimously to grant permission to the Lyme Disease Study Committee to continue the deer culling program for the hunting season October through December 2013

TOWN COUNSEL
Attorney Cerel presented his summary of litigation and legal work conducted during the year.  He noted several projects including the Selectmen’s compliance resolution regarding FEMA Flood Program, Kettle Pond and Cole Drive street acceptance process and the West Street 40B project where he organized and conducted an  informational meeting and other various projects and transactions.
Mr. Peterson remarked that he would like to have an article placed on the warrant regarding donation bins that are around town. He feels that we need to be careful that these bins do not appear in residential areas.

7:30 PM Public Hearing; application for a wine and malt beverage license. John Carrigg, Manager Medfield Commons, 270 Main Street.  Mr. Carrigg is applying for a new license as he failed to properly renew his former license by the required November 30th date that is imposed by the ABCC. Karen Simao, attorney representing Carrigg explained to the Board that there continues to be “public need” for this license as evidenced by a petition with 117 signatures in support ofthis application. She claimed about 55 ofthose signatures were Medfield residents. As manager John spends 20-30 hours per week on site, provides in-house training for employees and keeps a 9AM to 9PM schedule for the sale of alcoholic beverages. Ms. 5imao also mentioned that Carrigg has never incurred a liquor violation at any of the family owned business locations including Medfield and wants to be a good business resident of the Town.  The Selectmen took exception to the way in which the alcoholic beverages were displayed when his former license was in effect. Mrs. Thompson said that she doesn’t want a convenience store highlighting liquor. Mr. Peterson’s opinion is that it looked more like a liquor store, not a convenience store. Ms. Simao insisted her client had permission to set up the beverages as he had because he was not limited to the 135 square feet discussed for the original license. Mr. Fisher was very emphatic when he said that he feels Carrigg took advantage and bent the rules a bit and he is not at all comfortable with the display of liquor. He said that displaying the wine right at the entrance door leads to a smash and grab. Ms. Simao continued to explain that it is customer demand for room temperature wine that led John to place the bottles where he did. Ms. Simao submitted an updated floor plan that in fact indicates the 135 square foot wine and beer area at the rear of the store. On a motion made by Selectman Fisher, second by Selectman Peterson it was

VOTED unanimously to approve a wine and beer license to Medfield Commons, John Carrigg Manager, subject to the display of products is restricted to the beer and wine area Labeled 135 square feet designated on the updated floor plan submitted February 5,2013 and further subject to ABCC’s approval

MEDICAL MARIJUANA DISPENSARIES
The Medfield Planning Board is present this evening to discuss amending zoning bylaws to allow a dispensary to be located in the IE area, Route 27 industrial area and not be near the town center or residential areas. Chair Elissa Franco said that it is necessary for us to be proactive and protect Medfield minimizing any adverse impact. The chances of a dispensary opening in Medfield are slim; however, it is better to have something in place than not at all. It is noted that there is a placement on the 2013 warrant for a town meeting vote to amend the zoning bylaw.

ICE HOUSE ROAD / GROUND LEASE
Paul Kenney, attorney for developer Robert Borrelli spoke on his behalf regarding Borrelli’s proposal to construct a 120,000 square foot building for indoor recreational activities on Lot 3 Ice House Road. Mr. Kenney said this would be a ground lease not only generating revenue for the Town, also at no cost. We understand that the Medfield’s Park and Recreation has a plan in mind to construct athletic fields, however, the taxpayers would pay for it .There is a need in the community for this type of facility as many families now go elsewhere for various sporting activities. Mr. Kenney went on to say that as this proposed location is near the Kingsbury Club February 5, 2013 we feel it very complimentary and would help generate more members for them. In conclusion we ask that an article be placed on the warrant for town meeting vote. Mr. Peterson spoke up saying that he has to recuse himself as an abutter to the property. Mr. Sullivan mentioned that years ago there was a proposal for a YMCA that did not move forward. He said that there will be two articles on the warrant; one for the ground lease proposal and the second for Park and Recreation to be given control ofthe parcel of land for recreational purposes. Mr. Fisher remarked that there needs to be more open discussions as to the best use of the land for the Town.

BOARD OF APPEALS APPOINTMENT
VOTED unanimously to appoint Charles Peck as a full member of the Board of Appeals On Zoning

LORD’S DEPARTMENT STORE
After 73 years of being in business and being an important part of what makes Medfield, Medfield, Lord’s will be closing its doors for the final time on February 28, 2013. On Friday February 15 there will be a community event in the store for friends and neighbors to be able to extend good wishes to the Kelly family as they journey forward. The Selectmen agree it is a very sad time, however, we wish June, Nancy and Tom Kelly all the best in the future. On a motion made by Selectman Fisher, seconded by Selectman Peterson, it was

VOTED unanimously to declare Friday February 15, 2013 Lord’s Department Store Appreciation Day

KINGSBURY POND COMMITTEE
A letter was received from the Committee outlining a proposal to do construction work at the Grist Mill that will involve the building of a 10 foot in diameter waterwheel. This wheel along with additional parts will allow the rotation of the millstone. The Committee is requesting $9,000.00 for this project. Mr. Sullivan reported that there is a fund account that could be used by the committee for mill restoration. The Selectmen agree that the funds be used for the purpose outlined in the Committee’s January 31,2013 letter.

EAGLE SCOUT
The Board received notice that Kyle James Cuccia has attained the rank of Eagle Scout and will be honored at a ceremony on Sunday March 3, 2013 at Saint Edward Church.

MEETING MINUTES
The meeting minutes for October 16, December 18, January 15 and January 29 were forwarded to the Selectmen for their review. Mr. Peterson said that he did not receive the December 18 or January 15 minutes and, therefore, could February 5,2013 not approve. However, as the Board received October 16 and January 29, on a motion made and seconded it was

VOTED unanimously to accept the October 16, 2012 minutes and the January 29,2013 minutes as submitted motion was made to accept those minutes as submitted

2013 TOWN MEETING WARRANT
VOTED unanimously to close the 2013 Annual town Meeting Warrant

LICENSES & PERMITS
VOTED unanimously to grant permission to the Medfield Coalition for Public Education to post signs promoting the Spelling Bee event to be held March 20, 2013

PENDING ITEMS
At the January 29, 2013 meeting Gil Rodgers a member of the Norfolk Hunt Club requested the Selectmen give their support and sign a letter to DCAMM requesting the use of Medfield State Hospital land for equestrian activities. The Selectmen agreed to sign the letter drafted by Mr. Rodgers.

Constable: At the January 29, 2013 meeting the Board received a letter from Ronald Spear, a Mansfield resident requesting the selectmen appoint him as a constable in Medfield. The Board
requested input from Chief Meaney regarding the community need for this appointment. In a memo to the Selectmen, Chief Meaney responded that when a constable is needed he contacts the Norfolk County Sheriffs Office who has county wide jurisdiction for this service.  The Selectmen agree to not appoint Ronald spear as a constable in Medfield.

MEDFIELD STATE HOSPITAL STATUS UPDATE
Ms. Trierweiler informed the selectmen that the balance in the state hospital environmental review is nearly depleted 445;00 remains from the $75,000 town meeting appropriation. A reserve fund transfer will be necessary as there are various consultant invoices that need to be paid. A total figure will be determined and the required paperwork will be submitted to cover these expenses. The Town Mediation Delegation will meet on February 13, in Town Hall. The Mediation Delegation Committee will meet on February 26 at the Medfield Library.

SELECTMEN’S REPORTS
Mr. Fisher said that plans are underway for the Lord’s Farewell party on Friday February 15; invites the community to please come by. Last Saturday the Jazz Band Fundraiser was very well attended, standing room only. Mr. Fisher mentioned that there was a very good turnout at the Permanent Building Committee’s presentation on the proposed plans for the police and fire station that was held at the North Street station. Both chiefs spoke very well.

Mr. Peterson agreed that the presentation was a good meeting. He held First Friday Office Hour at the CENTER; huge selection of day old bread. Senator Timility’s aid joined him. Bill Massaro and other residents came by for good conversation. Mr. Peterson announced the nominations for Medfield Foundation’s Volunteer of the Year awards; Youth volunteer, Katrina Simon, Emily Monac and Greg Lyons; adult volunteer Rick Abecunas, Michelle Doucette, Beth
Eby, Cynthia Green and Rick McKinney. Life Achievement award, AI Manganello and Ann Thompson. The recognition reception will be held on March 10 at the CENTER.

Mrs. Thompson said that she was asked to name fellow selectmen she served with through her 30 year career; Bob Larkin, Bill Nourse, Ken Childs, John Ganley, John Harney, Henry Tidal,
Harry Pritoni, Clarence Purvis, Paul Rhuda, Pete and Mark; a distinguished list. Mrs. Thompson attended the Permanent building committee presentation and she enjoyed the Jazz Band event.

INFORMATIONAL ITEMS
Mr. Sullivan highlighted a notice from the Norfolk county Mosquito Board that they are proposing to change the schedule for mosquito spraying from overnight to after sunset. that they feel will be more effective.

Ms. Trierweiler remarked to the Selectmen that she will need a Selectman to be a member of the Capital Budget Committee and on Collective Bargaining.

ADJOURNMENT
On a motion made by Selectman Fisher, seconded by Selectman Peterson the vote was unanimous to adjourn the meeting at 9:00 PM.

Board of Selectmen Minutes

Tuesday, October 16, 2012

7PM

Present: Ann Thompson, Osler Peterson, Michael Sullivan, Kristine Trierweiler

Meeting was called to order at 7PM. Ms. Thompson made a motion to appoint Osler Peterson as Clerk, in the absence of Mark Fisher.

Action Items

Medfield Coalition requesting signs for town wide fund raising appeal in honor of the 25^th anniversary of the Coalition. Coalition is requesting:

• Nov 5^th to Nov 19^th at Route 27/South Street, North Street/109, and MTS
• Dec 3^rd to Dec 21^st at Route 27/South Street, North Street/109, and Hartford Street/109

VOTE: Osler Peterson made a motion to approve the request, seconded by Ann Thompson. Vote was unanimous.

Memo from the Medfield Energy Committee in response to Selectmen’s memo regarding potential revisions/updates for the Bylaw Review Committee. Memo will be forwarded to the Charter Bylaw Review Committee.

MEMO announces the Annual Holiday Parade will be Saturday, December 8, 2012 at 1PM, Selectmen are invited to participate in the parade. Annual Tree Lighting will take place on December 7, 2012 at 7PM in Baxter Park. MEMO requests a Parade Permit to be issued for December 8^th

VOTE: Osler Peterson made a motion to approve the request, seconded by Ann Thompson. Vote was unanimous.

New ‘N Towne request a permit to establish a booth at the MEMO Tree Lighting Ceremony.

VOTE: Osler Peterson made a motion to approve the request, seconded by Ann Thompson. Vote was unanimous.

Request for a one day beer and wine permit for an event entitled Raising a Reader at the CENTER 10/20 from 7-11:30PM

VOTE: Osler Peterson made a motion to approve the request, seconded by Ann Thompson. Ms. Thompson voted as a rule of necessity, her daughter in law is running the event. Vote was unanimous.

COA Request for a one day beer and wine permit for an event entitled Supper Club at the CENTER 10/24 from 4-7PM

VOTE: Osler Peterson made a motion to approve the request, seconded by Ann Thompson. Ms. Vote was unanimous.

COA Request for a one day beer and wine permit for an event entitled Halloween Ball at the CENTER 10/26 from 7 to 10PM

VOTE: Osler Peterson made a motion to approve the request, seconded by Ann Thompson. Ms. Vote was unanimous.

Appointments

7:00 PM    Housing Authority

Mr. Jack Hurd, Executive Director of the Housing Authority for the past thirteen months. Authority had written a letter to the BOS, to open a discussion of the expansion of senior housing at Tilden Village. Currently there are no plans and no funding but wanted to start discussing the idea. Wanted to provide an official notification that the Housing Authority is interested in helping the town provide housing.  The Housing Authority has lost the travelling vouchers that were administered for Wilkins Glenn. It is a loss of revenue to the Housing Authority. Selectmen Peterson thanked the Authority for coming in and expanding opportunities. Selectmen Thompson asked if there were grant funds available for expansion. Mr. Hurd stated that it was not realistic for our community.  Ms. DeSorgher, a member of the Authority stated that the group had toured the Medway facility which was funded 60% by the state and 40% by federal funding. Any new facilities would have to be built to new ADA standards and would most likely be one floor units. Mr. Hurd will discuss funding opportunities with Mass Housing Partnership and the opportunities for expansion on the land adjacent to Tilden Village.

7:30 PM     Discussion of Medical Marijuana Ballot Question

Letter from Attorney Cerel regarding BOS Participation – Town Counsel was requested to write an opinion regarding BOS participating in a discussion and support for a state wide ballot question. Town Counsel has stated that they are permitted to discuss/take a vote but there can be NO expending of funds or distribution of information to other towns.

A discussion was held with Superintendent Bob Maguire, Police Chief Robert Meaney and Carol Reed, a resident and employee of Needham. Discussion included the ballot question. Concern was raised this would signal that marijuana use was okay for everyone just not those in medical need. While the intent is for those seeking its use for medical conditions there will be an impact on the youth .  Everyone agreed that the decriminalization on the last ballot snuck up on those in leadership and an opportunity to voice concern was missed. The concern will be the introduction of marijuana shops into towns that are not prepared to handle them.

Mr. Peterson thanked all those that spoke for their time. Mr. Peteron has become educated on the subject thanks to Dawn Alcott and Ms. Reed. Mr. Peterson strongly urged that this ballot question not be passed  due to the harm it could inflict on our youth and our society as a whole.

VOTE: Osler Peterson made a motion to that the Board of Selectmen oppose passage of ballot question number 3 for medical marijuana as it is too dangerous and detrimental to our youth. Ms. Thompson did not second the motion. No vote was taken.

 Ms. Thompson stated that regardless of all the statements made this evening that she did not think it was appropriate for the Board of Selectmen to take a position on the state wide ballot issue. Ms. Thompson and Mr. Peterson debated the appropriateness of such a motion. Ms. Thompson stated that the voters will decide themselves; the Selectmen are not experts in this area.

Ms. Reed addressed the board again urging a second to the motion and a vote be taken. Further discussion ensued regarding protection of the town’s youth. No second was made.

Discussion with Garden Club Regarding Improvements and Maintenance Projects

Ms. Tella from the Medfield Garden Club was present to talk about several improvement projects. The first project is at the entrance to town coming from Sherborn into Medfield on Route 27. The Garden Club does plantings at this site but they would like to have a more permanent planting area around the site erected by DPW.

The second site is a bit harder and it’s the island on Hospital Road at 27. Garden Club would like to raise that up with better plantings which would be easier if a water line could be installed to the site similar to the one at Hartford Street. Would like to pull up the pavement at the island and put a more naturalized planting.

Work would need to be completed by mid-November in order to get the winter plantings competed.

Mike will talk with Ken about both these projects.

Request for a one day beer and wine permit for an event entitled Supper Club at the CENTER 10/24 from 4-7PM

VOTE: Osler Peterson made a motion to send the request to the DPW,  seconded by Ann Thompson. Ms. Vote was unanimous.

Pending Items

The following pending items will be placed on hold due to Mark Fisher’s absence tonight:

• Annual Selectmen’s Calendar
• Selectmen’s Goals and Objectives for 2013

Medfield State Hospital Update

 Kristine informed the board that mediation dates have been scheduled for October 29, 2012 and November 20, 2012.  A Public Meeting to provide an update on mediation status is set for November 8, 2012 7PM, Chenery Hall.

 Selectmen’s Reports

Mr. Peterson reported that he had met with Ms. Tella from the Garden Club at the Transfer Station and that meeting had led to her appearing before the Board for assistance. The Garden Club currently maintains 21 sites in town. Mr. Peterson conducted an interview with Ms. Pam Jones regarding the Neil Sanders book.  MCAP met last week and that is how Mr. Peterson was made aware of the concerns on ballot question #3. Mr. Peterson attended the ZBA hearing on 10/15 where it seemed like Gatehouse has been making some changes to their plan including deleting four (4) of the three bedroom units, agreed to a sidewalk, emergency access and several other concessions that were requested. One of the requirements will be to build the common buildings first to ensure that they are constructed. Mr. Peterson wished that there were bylaws in place to address noise, vibration, dust and sedimentation.  Mr. Peterson attended the Eagle Scout Ceremony for Mr. Sam Marble.

Ms. Thompson attended a Lions Club meeting recognizing Janet Larkin. Attended the 6:30AM meeting of the building committee, and the conservation commission committee meeting. Ms. Thompson was able to attend the Zullo Gallery Thursday evening event. Ms. Thompson stated that she attended the energy committee meeting on Tuesday that reviewed the WWTP. Ms. Thompson was pleased to report that there were great reviews of the plant and Mr. Feeney, of the 23 plants reviewed ours was the most efficient.

 Informational

• Report from Sovereign Consulting , 26 Spring Street Medfield, MA
• Report from MassDOT regarding Bridge Inspection Standards
• Email from a resident regarding Double Utility Poles
• ComCom Legal Notice 10/12/12
• Letter from Xfinity regarding changes to cable packages
• MIIA Wellness Program for Town Employees—Back Injury Prevention
• Con Com Extension Permit 10/4/2012
• ZBA Decision 10/4/2012, 312 South Street
• Letter from MAPC regarding municipal elections to the Boston Region Metropolitan Planning Organization
• Notice of peer review report for the Drug-Free Communities Support Program Grant submitted by Youth Outreach