Category Archives: Select Board matters

Meeting Minutes
February 5, 2013
Chenery Meeting Room draft

PRESENT: Selectmen Thompson, Fisher, Peterson; Town Administrator Sullivan; Assistant
Administrator Trierweiler; Town Counsel Cerel; Administrative Assistant Clarke

Chairman Thompson called the meeting to order at 7:00 PM
LYME DISEASE STUDY COMMITTEE
Chairman Chris Kaldy reported to the Selectmen that the 2012 fall hunting season was very successful; zero problems, complaints or incidents and 26 deer were culled. The committee posted about 30 tick warning signs around town that were donated by one ofthe hunters.  Chris remarked that she attended a forum hosted the Town of Weston last April that presented good information and at Medfield Day last September printed information about the program was distributed. The committee will also continue to educate the public that there are other diseases caused by tick bites that are very concerning and as well car accidents that are caused by the deer.  The Lyme Disease Committee requests the Selectmen vote to grant permission for a continuation ofthe program for the 2013-2014 hunting season. On a motion made by Selectman Fisher, seconded by Selectman Peterson it was
VOTED unanimously to grant permission to the Lyme Disease Study Committee to continue the deer culling program for the hunting season October through December 2013

TOWN COUNSEL
Attorney Cerel presented his summary of litigation and legal work conducted during the year.  He noted several projects including the Selectmen’s compliance resolution regarding FEMA Flood Program, Kettle Pond and Cole Drive street acceptance process and the West Street 40B project where he organized and conducted an  informational meeting and other various projects and transactions.
Mr. Peterson remarked that he would like to have an article placed on the warrant regarding donation bins that are around town. He feels that we need to be careful that these bins do not appear in residential areas.

7:30 PM Public Hearing; application for a wine and malt beverage license. John Carrigg, Manager Medfield Commons, 270 Main Street.  Mr. Carrigg is applying for a new license as he failed to properly renew his former license by the required November 30th date that is imposed by the ABCC. Karen Simao, attorney representing Carrigg explained to the Board that there continues to be “public need” for this license as evidenced by a petition with 117 signatures in support ofthis application. She claimed about 55 ofthose signatures were Medfield residents. As manager John spends 20-30 hours per week on site, provides in-house training for employees and keeps a 9AM to 9PM schedule for the sale of alcoholic beverages. Ms. 5imao also mentioned that Carrigg has never incurred a liquor violation at any of the family owned business locations including Medfield and wants to be a good business resident of the Town.  The Selectmen took exception to the way in which the alcoholic beverages were displayed when his former license was in effect. Mrs. Thompson said that she doesn’t want a convenience store highlighting liquor. Mr. Peterson’s opinion is that it looked more like a liquor store, not a convenience store. Ms. Simao insisted her client had permission to set up the beverages as he had because he was not limited to the 135 square feet discussed for the original license. Mr. Fisher was very emphatic when he said that he feels Carrigg took advantage and bent the rules a bit and he is not at all comfortable with the display of liquor. He said that displaying the wine right at the entrance door leads to a smash and grab. Ms. Simao continued to explain that it is customer demand for room temperature wine that led John to place the bottles where he did. Ms. Simao submitted an updated floor plan that in fact indicates the 135 square foot wine and beer area at the rear of the store. On a motion made by Selectman Fisher, second by Selectman Peterson it was

VOTED unanimously to approve a wine and beer license to Medfield Commons, John Carrigg Manager, subject to the display of products is restricted to the beer and wine area Labeled 135 square feet designated on the updated floor plan submitted February 5,2013 and further subject to ABCC’s approval

MEDICAL MARIJUANA DISPENSARIES
The Medfield Planning Board is present this evening to discuss amending zoning bylaws to allow a dispensary to be located in the IE area, Route 27 industrial area and not be near the town center or residential areas. Chair Elissa Franco said that it is necessary for us to be proactive and protect Medfield minimizing any adverse impact. The chances of a dispensary opening in Medfield are slim; however, it is better to have something in place than not at all. It is noted that there is a placement on the 2013 warrant for a town meeting vote to amend the zoning bylaw.

ICE HOUSE ROAD / GROUND LEASE
Paul Kenney, attorney for developer Robert Borrelli spoke on his behalf regarding Borrelli’s proposal to construct a 120,000 square foot building for indoor recreational activities on Lot 3 Ice House Road. Mr. Kenney said this would be a ground lease not only generating revenue for the Town, also at no cost. We understand that the Medfield’s Park and Recreation has a plan in mind to construct athletic fields, however, the taxpayers would pay for it .There is a need in the community for this type of facility as many families now go elsewhere for various sporting activities. Mr. Kenney went on to say that as this proposed location is near the Kingsbury Club February 5, 2013 we feel it very complimentary and would help generate more members for them. In conclusion we ask that an article be placed on the warrant for town meeting vote. Mr. Peterson spoke up saying that he has to recuse himself as an abutter to the property. Mr. Sullivan mentioned that years ago there was a proposal for a YMCA that did not move forward. He said that there will be two articles on the warrant; one for the ground lease proposal and the second for Park and Recreation to be given control ofthe parcel of land for recreational purposes. Mr. Fisher remarked that there needs to be more open discussions as to the best use of the land for the Town.

BOARD OF APPEALS APPOINTMENT
VOTED unanimously to appoint Charles Peck as a full member of the Board of Appeals On Zoning

LORD’S DEPARTMENT STORE
After 73 years of being in business and being an important part of what makes Medfield, Medfield, Lord’s will be closing its doors for the final time on February 28, 2013. On Friday February 15 there will be a community event in the store for friends and neighbors to be able to extend good wishes to the Kelly family as they journey forward. The Selectmen agree it is a very sad time, however, we wish June, Nancy and Tom Kelly all the best in the future. On a motion made by Selectman Fisher, seconded by Selectman Peterson, it was

VOTED unanimously to declare Friday February 15, 2013 Lord’s Department Store Appreciation Day

KINGSBURY POND COMMITTEE
A letter was received from the Committee outlining a proposal to do construction work at the Grist Mill that will involve the building of a 10 foot in diameter waterwheel. This wheel along with additional parts will allow the rotation of the millstone. The Committee is requesting $9,000.00 for this project. Mr. Sullivan reported that there is a fund account that could be used by the committee for mill restoration. The Selectmen agree that the funds be used for the purpose outlined in the Committee’s January 31,2013 letter.

EAGLE SCOUT
The Board received notice that Kyle James Cuccia has attained the rank of Eagle Scout and will be honored at a ceremony on Sunday March 3, 2013 at Saint Edward Church.

MEETING MINUTES
The meeting minutes for October 16, December 18, January 15 and January 29 were forwarded to the Selectmen for their review. Mr. Peterson said that he did not receive the December 18 or January 15 minutes and, therefore, could February 5,2013 not approve. However, as the Board received October 16 and January 29, on a motion made and seconded it was

VOTED unanimously to accept the October 16, 2012 minutes and the January 29,2013 minutes as submitted motion was made to accept those minutes as submitted

2013 TOWN MEETING WARRANT
VOTED unanimously to close the 2013 Annual town Meeting Warrant

LICENSES & PERMITS
VOTED unanimously to grant permission to the Medfield Coalition for Public Education to post signs promoting the Spelling Bee event to be held March 20, 2013

PENDING ITEMS
At the January 29, 2013 meeting Gil Rodgers a member of the Norfolk Hunt Club requested the Selectmen give their support and sign a letter to DCAMM requesting the use of Medfield State Hospital land for equestrian activities. The Selectmen agreed to sign the letter drafted by Mr. Rodgers.

Constable: At the January 29, 2013 meeting the Board received a letter from Ronald Spear, a Mansfield resident requesting the selectmen appoint him as a constable in Medfield. The Board
requested input from Chief Meaney regarding the community need for this appointment. In a memo to the Selectmen, Chief Meaney responded that when a constable is needed he contacts the Norfolk County Sheriffs Office who has county wide jurisdiction for this service.  The Selectmen agree to not appoint Ronald spear as a constable in Medfield.

MEDFIELD STATE HOSPITAL STATUS UPDATE
Ms. Trierweiler informed the selectmen that the balance in the state hospital environmental review is nearly depleted 445;00 remains from the $75,000 town meeting appropriation. A reserve fund transfer will be necessary as there are various consultant invoices that need to be paid. A total figure will be determined and the required paperwork will be submitted to cover these expenses. The Town Mediation Delegation will meet on February 13, in Town Hall. The Mediation Delegation Committee will meet on February 26 at the Medfield Library.

SELECTMEN’S REPORTS
Mr. Fisher said that plans are underway for the Lord’s Farewell party on Friday February 15; invites the community to please come by. Last Saturday the Jazz Band Fundraiser was very well attended, standing room only. Mr. Fisher mentioned that there was a very good turnout at the Permanent Building Committee’s presentation on the proposed plans for the police and fire station that was held at the North Street station. Both chiefs spoke very well.

Mr. Peterson agreed that the presentation was a good meeting. He held First Friday Office Hour at the CENTER; huge selection of day old bread. Senator Timility’s aid joined him. Bill Massaro and other residents came by for good conversation. Mr. Peterson announced the nominations for Medfield Foundation’s Volunteer of the Year awards; Youth volunteer, Katrina Simon, Emily Monac and Greg Lyons; adult volunteer Rick Abecunas, Michelle Doucette, Beth
Eby, Cynthia Green and Rick McKinney. Life Achievement award, AI Manganello and Ann Thompson. The recognition reception will be held on March 10 at the CENTER.

Mrs. Thompson said that she was asked to name fellow selectmen she served with through her 30 year career; Bob Larkin, Bill Nourse, Ken Childs, John Ganley, John Harney, Henry Tidal,
Harry Pritoni, Clarence Purvis, Paul Rhuda, Pete and Mark; a distinguished list. Mrs. Thompson attended the Permanent building committee presentation and she enjoyed the Jazz Band event.

INFORMATIONAL ITEMS
Mr. Sullivan highlighted a notice from the Norfolk county Mosquito Board that they are proposing to change the schedule for mosquito spraying from overnight to after sunset. that they feel will be more effective.

Ms. Trierweiler remarked to the Selectmen that she will need a Selectman to be a member of the Capital Budget Committee and on Collective Bargaining.

ADJOURNMENT
On a motion made by Selectman Fisher, seconded by Selectman Peterson the vote was unanimous to adjourn the meeting at 9:00 PM.

Board of Selectmen Minutes

Tuesday, October 16, 2012

7PM

Present: Ann Thompson, Osler Peterson, Michael Sullivan, Kristine Trierweiler

Meeting was called to order at 7PM. Ms. Thompson made a motion to appoint Osler Peterson as Clerk, in the absence of Mark Fisher.

Action Items

Medfield Coalition requesting signs for town wide fund raising appeal in honor of the 25^th anniversary of the Coalition. Coalition is requesting:

• Nov 5^th to Nov 19^th at Route 27/South Street, North Street/109, and MTS
• Dec 3^rd to Dec 21^st at Route 27/South Street, North Street/109, and Hartford Street/109

VOTE: Osler Peterson made a motion to approve the request, seconded by Ann Thompson. Vote was unanimous.

Memo from the Medfield Energy Committee in response to Selectmen’s memo regarding potential revisions/updates for the Bylaw Review Committee. Memo will be forwarded to the Charter Bylaw Review Committee.

MEMO announces the Annual Holiday Parade will be Saturday, December 8, 2012 at 1PM, Selectmen are invited to participate in the parade. Annual Tree Lighting will take place on December 7, 2012 at 7PM in Baxter Park. MEMO requests a Parade Permit to be issued for December 8^th

VOTE: Osler Peterson made a motion to approve the request, seconded by Ann Thompson. Vote was unanimous.

New ‘N Towne request a permit to establish a booth at the MEMO Tree Lighting Ceremony.

VOTE: Osler Peterson made a motion to approve the request, seconded by Ann Thompson. Vote was unanimous.

Request for a one day beer and wine permit for an event entitled Raising a Reader at the CENTER 10/20 from 7-11:30PM

VOTE: Osler Peterson made a motion to approve the request, seconded by Ann Thompson. Ms. Thompson voted as a rule of necessity, her daughter in law is running the event. Vote was unanimous.

COA Request for a one day beer and wine permit for an event entitled Supper Club at the CENTER 10/24 from 4-7PM

VOTE: Osler Peterson made a motion to approve the request, seconded by Ann Thompson. Ms. Vote was unanimous.

COA Request for a one day beer and wine permit for an event entitled Halloween Ball at the CENTER 10/26 from 7 to 10PM

VOTE: Osler Peterson made a motion to approve the request, seconded by Ann Thompson. Ms. Vote was unanimous.

Appointments

7:00 PM    Housing Authority

Mr. Jack Hurd, Executive Director of the Housing Authority for the past thirteen months. Authority had written a letter to the BOS, to open a discussion of the expansion of senior housing at Tilden Village. Currently there are no plans and no funding but wanted to start discussing the idea. Wanted to provide an official notification that the Housing Authority is interested in helping the town provide housing.  The Housing Authority has lost the travelling vouchers that were administered for Wilkins Glenn. It is a loss of revenue to the Housing Authority. Selectmen Peterson thanked the Authority for coming in and expanding opportunities. Selectmen Thompson asked if there were grant funds available for expansion. Mr. Hurd stated that it was not realistic for our community.  Ms. DeSorgher, a member of the Authority stated that the group had toured the Medway facility which was funded 60% by the state and 40% by federal funding. Any new facilities would have to be built to new ADA standards and would most likely be one floor units. Mr. Hurd will discuss funding opportunities with Mass Housing Partnership and the opportunities for expansion on the land adjacent to Tilden Village.

7:30 PM     Discussion of Medical Marijuana Ballot Question

Letter from Attorney Cerel regarding BOS Participation – Town Counsel was requested to write an opinion regarding BOS participating in a discussion and support for a state wide ballot question. Town Counsel has stated that they are permitted to discuss/take a vote but there can be NO expending of funds or distribution of information to other towns.

A discussion was held with Superintendent Bob Maguire, Police Chief Robert Meaney and Carol Reed, a resident and employee of Needham. Discussion included the ballot question. Concern was raised this would signal that marijuana use was okay for everyone just not those in medical need. While the intent is for those seeking its use for medical conditions there will be an impact on the youth .  Everyone agreed that the decriminalization on the last ballot snuck up on those in leadership and an opportunity to voice concern was missed. The concern will be the introduction of marijuana shops into towns that are not prepared to handle them.

Mr. Peterson thanked all those that spoke for their time. Mr. Peteron has become educated on the subject thanks to Dawn Alcott and Ms. Reed. Mr. Peterson strongly urged that this ballot question not be passed  due to the harm it could inflict on our youth and our society as a whole.

VOTE: Osler Peterson made a motion to that the Board of Selectmen oppose passage of ballot question number 3 for medical marijuana as it is too dangerous and detrimental to our youth. Ms. Thompson did not second the motion. No vote was taken.

 Ms. Thompson stated that regardless of all the statements made this evening that she did not think it was appropriate for the Board of Selectmen to take a position on the state wide ballot issue. Ms. Thompson and Mr. Peterson debated the appropriateness of such a motion. Ms. Thompson stated that the voters will decide themselves; the Selectmen are not experts in this area.

Ms. Reed addressed the board again urging a second to the motion and a vote be taken. Further discussion ensued regarding protection of the town’s youth. No second was made.

Discussion with Garden Club Regarding Improvements and Maintenance Projects

Ms. Tella from the Medfield Garden Club was present to talk about several improvement projects. The first project is at the entrance to town coming from Sherborn into Medfield on Route 27. The Garden Club does plantings at this site but they would like to have a more permanent planting area around the site erected by DPW.

The second site is a bit harder and it’s the island on Hospital Road at 27. Garden Club would like to raise that up with better plantings which would be easier if a water line could be installed to the site similar to the one at Hartford Street. Would like to pull up the pavement at the island and put a more naturalized planting.

Work would need to be completed by mid-November in order to get the winter plantings competed.

Mike will talk with Ken about both these projects.

Request for a one day beer and wine permit for an event entitled Supper Club at the CENTER 10/24 from 4-7PM

VOTE: Osler Peterson made a motion to send the request to the DPW,  seconded by Ann Thompson. Ms. Vote was unanimous.

Pending Items

The following pending items will be placed on hold due to Mark Fisher’s absence tonight:

• Annual Selectmen’s Calendar
• Selectmen’s Goals and Objectives for 2013

Medfield State Hospital Update

 Kristine informed the board that mediation dates have been scheduled for October 29, 2012 and November 20, 2012.  A Public Meeting to provide an update on mediation status is set for November 8, 2012 7PM, Chenery Hall.

 Selectmen’s Reports

Mr. Peterson reported that he had met with Ms. Tella from the Garden Club at the Transfer Station and that meeting had led to her appearing before the Board for assistance. The Garden Club currently maintains 21 sites in town. Mr. Peterson conducted an interview with Ms. Pam Jones regarding the Neil Sanders book.  MCAP met last week and that is how Mr. Peterson was made aware of the concerns on ballot question #3. Mr. Peterson attended the ZBA hearing on 10/15 where it seemed like Gatehouse has been making some changes to their plan including deleting four (4) of the three bedroom units, agreed to a sidewalk, emergency access and several other concessions that were requested. One of the requirements will be to build the common buildings first to ensure that they are constructed. Mr. Peterson wished that there were bylaws in place to address noise, vibration, dust and sedimentation.  Mr. Peterson attended the Eagle Scout Ceremony for Mr. Sam Marble.

Ms. Thompson attended a Lions Club meeting recognizing Janet Larkin. Attended the 6:30AM meeting of the building committee, and the conservation commission committee meeting. Ms. Thompson was able to attend the Zullo Gallery Thursday evening event. Ms. Thompson stated that she attended the energy committee meeting on Tuesday that reviewed the WWTP. Ms. Thompson was pleased to report that there were great reviews of the plant and Mr. Feeney, of the 23 plants reviewed ours was the most efficient.

 Informational

• Report from Sovereign Consulting , 26 Spring Street Medfield, MA
• Report from MassDOT regarding Bridge Inspection Standards
• Email from a resident regarding Double Utility Poles
• ComCom Legal Notice 10/12/12
• Letter from Xfinity regarding changes to cable packages
• MIIA Wellness Program for Town Employees—Back Injury Prevention
• Con Com Extension Permit 10/4/2012
• ZBA Decision 10/4/2012, 312 South Street
• Letter from MAPC regarding municipal elections to the Boston Region Metropolitan Planning Organization
• Notice of peer review report for the Drug-Free Communities Support Program Grant submitted by Youth Outreach

DRAFT

Board of Selectmen’s Minutes

7:00 p.m., Tuesday, January 29, 2013, Medfield Town Hall

Attendance: Selectmen Ann Thompson, Mark Fisher and Osler Peterson and Town Administrator Michael Sullivan.

Chairman Thompson called the meeting to order at 7:00 p.m.

Norfolk Hunt Club and Medfield State Hospital Equestrian Use

Gil Rodgers, a resident of 283 North Street, was recognized. He introduced Rosamund Smythe, another member of the Norfolk Hunt Club. They were later joined by DA Hayden. Rodgers made a presentation on the history of Norfolk Hunt Club’s use of the Medfield State Hospital grounds for equestrian use, referencing the report he had submitted to The Division of Capital Asset Management and Maintenance (DCAMM) and the request to DCAMM to permit restricted seasonal use of long established trails on the former hospital property for hunts, and training. He asked the Selectmen to sign a draft letter he had prepared supporting the Norfolk Hunt Club’s request. Selectmen Peterson said that, while he expected to be fully supportive, he would like the opportunity to review the report, which he had just received, On a motion by Fisher, seconded by Thompson, the Board voted, unanimously, to sign the endorsement letter, subject to Selectmen Peterson’s review and approval. Rodgers also referred the Board to “A World Apart”, a film made in the 1990’s documenting the relationship between Medfield State Hospital and the Norfolk Hunt Club.  He will try to have it shown on Medfield.TV.

Library Budget

Deborah Kelsey, Library Director, along with Library Trustees Maura McNicholas and James Whelan presented their proposed FY14 Library budget (see budget). The budget request was $674.315, an increase of 3.95% over the FY13 budget, with the greatest increase for wages Kelsey advised the Selectmen that the main factors in the wage line increase were for step increases and for increased hours for staff, needed to provide staffing on all three levels of the library during operating hours. She said that the library budget had increased only 8.33% over the last six years or less than 1.4%/year, and that the library staff were tired of trying to maintain high quality library services with an underfunded budget. Peterson asked why it was necessary to have staff coverage on all three levels. Kelsey related a situation which occurred during the last year when the lack of staffing delayed resolution of a situation in the library, which upset several parents. She felt that, as a result of the library layout and the legal issues regarding library usage, it was important to maintain staff coverage on each level. Sullivan pointed out that the proposed budget increase was above the guideline established at the annual budget meeting. Kelsey said that this amount was necessary to run the library in the way that Medfield residents expected it to operate and that they would be meeting with the Warrant Committee shortly to review this budget.

Taxi Cab License

Chief Meaney was recognized to give his recommendation on the application of Mr Walid M Makouk and Mr Mohamad Halwani for a taxicab license. Meaney said that while he would not comment on the individual driving records of the applicants, he felt that his review concluded that he would not recommend either one of them to drive a cab or to run a taxicab company. He further noted that the police department rarely received a request from anyone for public transportation and when they did, the called a cab service in a nearby town. He concluded that in his opinion, there was no need for a cab service at the present time. On a motion by Fisher, seconded by Peterson, the Board voted, unanimously, to deny the license request.

Request for Appointment as a Constable

The Board asked Chief Meaney for his recommendation on the request of Ronald A. spear, 5 Concetta Drive, Mansfield, MA to be appointed a constable for the Town of Medfield. The Chief told the Board that virtually all of the services in Medfield were done by the Norfolk County Sherriff’s Department. He had contacted them to see if someone from that Department could be recommended for appointment as a constable for Medfield, and was advised that the Norfolk County Sherriff’s constables had countywide jurisdiction and that they did not need or apply to be a constable in any particular town. The Chief felt that the constable’s service was being provided adequately by the sheriff’s Department and that it did not appear necessary to appoint a Medfield constable at this time. If anything further develops along those lines, Chief Meaney will contact the Board.

Informational

A letter from the Keystone Project at the University of Massachusetts Amherst seeking Keystone Cooperators to attend an April training session was received, as were copies of Orders of Conditions from the Conservation Commission for 36 Foundry and 7 Onondaga Lane. A letter from the MAPC regarding the availability of Professional, Technical and Planning Assistance was received and the Board was advised that the Planning board had also received a copy. A letter to the Treasurer/Collector from the Public Employee Retirement Administration Commission (PERAC) approving the use of $100,000 from the Town’s Pension Reserve Fund to reduce the FY14 appropriation for the Norfolk County Retirement System was reviewed

Selectmen’s Reports

Fisher had attended an Eagle Scout installation for three young men and commented on how articulate their presentations were. He had also attended a performance of the Woodland Theatre Company at Medfield High School and helped take down the holiday lights at Baxter Park on Saturday

Peterson reported on his attendance at the Massachusetts Municipal Association (MMA) annual meeting including the opening session and a session on solar photo-voltaic opportunities, as well as the Massachusetts Selectmen’s Association meeting, where he was able to learn much about what other cities and towns were  doing.  He attended last week’s Water and Sewerage Board meeting and passed on their concern that negotiations with the state to secure a site for a new water town at the former Medfield State Hospital site begin as soon as possible.  A new site was necessary because the current water tower was too low relative to the Mount Nebo water tower and created a stagnant water condition. He asked that either Sullivan or Trierweiler contact DCAMM to begin discussions on this matter. Peterson also mentioned a map that Feeney had presented to the Water and Sewerage Board showing that it would be possible to put a well on the land that the Cronin’s had sold to the town, in the event that the state would not convey the state hospital well site to the Town.  He had attended a meeting of the Permanent Planning and Building Committee and it look like the cost of the reduced town garage would be the same as the cost of the garage proposal turned down by the voter two years ago, due mainly to construction cost inflation. He noted that the Medfield Coalition Against Drug Abuse was updating it’s application for a $675,000 grant. This grant application had received very good scores by a review panel last year, when it narrowly missed being selected for funding. Peterson presented an IPad that he had won for the Town at the MMA annual meeting and asked that it be given to the Outreach staff . He had toured the Medfield Square condominiums recently and spoken to Ralph Costello, the developer, who advised him that with more than 50% occupancy, there were only two school children in the units and they generated about $660,000 annually in real estate taxes, so that it was possible to have housing as a profit center. He displayed a trash map of Massachusetts distributed by DEP, which showed that Medfield was red, which indicated that it was an excessive trash disposer. He felt that the least excessive trash disposers were towns that had implemented pay-as-you-throw.

Thompson had been voted by a fourth grade class at the Wheelock School as a “Medfield Hero”. She reported that the State hospital clean-up mediation was still progressing. She noted the passing of Peter Bennotti, Ralph Good and Robert Stokes and thanked them for their contributions to the Town of Medfield. She said that several people had asked if it would be possible to have a town calendar available for people to find out what was going on in the Town. Sullivan said that now that the new web site was up and running, it should be possible to do so and he would check with Trierweiler to see if someone could be designated to do this. She expressed her wish that The Center at Medfield could be open on weekends for the many seniors who look forward to going there. She said that she had dons show for Medfield.TV, interviewing Peter Butler on his life with polio and had just interviewed Eric Iafolla, Barry Paulson and Frank Iafolla on growing up Italian in Medfield. She will be attending the Jazz Band concert on Saturday and recommended it to anyone who like jazz.

Peterson wished to remind residents that he would be conducting his monthly office hours on Saturday, February 2, 2013 at The Center at Medfield for anyone who wished to meet with him to discuss Town business.

On a motion by Fisher, seconded by Peterson, the Board, unanimously, voted to adjourn the meeting at 8:30 p.m.

Respectfully submitted,

Michael J. Sullivan

Meeting Minutes
January 15, 2013
Chenery Meeting Room draft

PRESENT: Selectmen Thompson, Fisher, Peterson; Town Administrator Sullivan; Town Counsel
Cerel; Administrative Assistant Clarke

Chairman Thompson called the meeting to order at 7:00 PM.
BUILDING INSPECTOR FY 14 BUDGET REVIEW
John Naff reported to the Board that the budget reflects a 2.79% increase. He explained that his review ofthe budget indicated that certain line items need to be adjusted. As he is in a fulltime capacity it’s necessary to have a cell phone for better communication when he is on the road. Training and education is another line item increase as it appears this has not always been done for all inspectors. Total budget is $113,147 compared to $110,078 for FY 13.  John also explained that he is reviewing all permit/inspection fees as he feels there is a need to increase some and decrease others. Town Counsel remarked that a public hearing needs to take place if any fees are to be discussed and raised.

KINGSBURY POND/GRIST MILL COMMITTEE
The committee recommends that the selectmen vote to appoint a new member. On a motion made and seconded itwas

VOTED unanimously to appoint George Dealy to the Kingsbury Pond/Grist Mill Study Committee

NORFOLK COUNTY MOSQUITO CONTROL
The Mosquito Control Board requests support for their FY 2014 budget that totals 1.6 million.  Medfield’s share is about $55,000. On a motion made and seconded it was

VOTED unanimously to support the Norfolk County Mosquito Control Board FY 2014 budget and authorized chairman Thompson to execute the declaration

ICE HOUSE ROAD
Developer Paul Borrelli requests consideration be given to him to lease lot 3 for a proposed recreational building. Mr. Sullivan explained that there are other groups that are interested in leasing that land that includes a developer with a proposed assisted living facility with 80-100 units and also the Park and Recreation Commission has indicated that they are proposing the construction of recreational athletic fields on that parcel. The matter is held for further discussion at the next meeting January 29th

METROPOLITAN AREA PLANNING COUNCIL
Ms. Trierweiler requests the Selectmen vote to appoint Town Planner Sarah Raposa as Medfield’s representative to MAPC and it was so voted.

KINGSBURY CLUB
Town Counsel Cerel remarked that the Kingsbury Club is refinancing with Rockland Trust.  Presently TD Bank North is their lender. Mr. Cerel said that he has reviewed the documents and recommends that the Selectmen vote to execute. Joe Freeman, Kingsbury Club attorney is in the audience and he indicated that this is strictly a ground lease. On a motion made by Selectman Fisher, seconded by Selectman Peterson it was
VOTED unanimously to execute documents pertaining to Kingsbury Clubs refinancing

PERMANENT BUILDING STUDY COMMIITEE
The Committee has chosen HKT Architects Inc., Somerville for the Police/Fire Station Conceptual Design and the Dale Street Masterplan project. Mr. Sullivan explained that the amount of the contract $100,000 will be paid with $75,000 from the capital budget and $25,000 from the school department. On a motion made and seconded it was
VOTED unanimously to execute the contract for HKT Architects

MMA ANNUAL MEETING
VOTED unanimously to designate Selectman Peterson as Medfield’s representative at the Massachusetts Municipal Association Annual Meeting to take place January 25-26, 2013

PENDING /TAXI LICENSE
Police Chief Meaney investigated the driving records of Walid Makouk and Mohamad Halwani and recommends that as both have extensive driving records a taxi license not be granted. Mr.
Makouk who is in attendance disputes the information given by the Chief. Mr. Peterson said that if our Chief says that we should not do it then we are not going to do it. Chairman Thompson suggests that Mr. Makouk meet with Chief Meany and return to our next meeting
on January 29, 2013 for further discussion.

LICENSES & PERMITS
VOTED unanimously to grant St Edward Parish a one-day liquor license for Saturday January 26, 2013 at the Parish Hall
January 15, 2013

VOTED unanimously to grant Council on Aging two one-day wine and malt beverage permits, one for Saturday February 16, Valentine’s Dance and 5th Birthday Celebration of their building and for Saturday March 16, annual corned beef and cabbage dinner VOTED unanimously to grant permission to the Memorial and Wheelock School CSA to Post signs advertising the annual Winter Carnival to take place Saturday March 16, 2013

VOTED unanimously to grant a one-day wine and malt beverage permit to Forever Home Animal Rescue New England for event on June 14, 2013 at the CENTER

MEDFIELD STATE HOSPITAL STATUS UPDATE
The Hospital Mediation Committee will meet tomorrow Wednesday January 16 at 10:30 AM at the Medfield Public Library. The startup time was changed from 9 AM due to the snow forecast.

SELECTMEN REPORT
Mr. Fisher reported that he attended the January 8th meeting ofthe Permanent Building Committee and also the MEMO dinner on Thursday January 10. He reminded the listening audience that on Saturday February 2 is the fundraiser to benefit the Jazz Band’s trip to China.  The event will be held at the CENTER at Medfield. A goodbye party is being organized to honor the Kelly Family and the closing of Lord’s on Friday February 15 at the store. A great evening is being planned. Last Saturday he had the pleasant experience to attend a rehearsal for the Woodland Theatre’s production of A Chorus Line that will be presented to the public on January 25. It was a nice surprise to see as he feels it really is very professional, a step above community theatre. He urged the community to take advantage ofthis terrific performance.
Mr. Peterson attended Finance 101 put on by Michael Sullivan for the Warrant Committee.  Well worth the time as there is always something new to learn. The Lyme Disease Study Committee reports that 26 deer were culled this season with zero problems. The Angel Run sponsored by the Foundation was very successful. Kelly McDermott did a great job organizing the event. The monies raised will be distributed by the United Church of Christ to Medfield families in need .. A reminder that nominations for Volunteer of the Year are due by January 25.  The ceremony will take place on March 10 at the CENTER, 4-6PM. Mr. Peterson will hold
office hour from 9-10 AM on the first Friday of the month at the CENTER. Representative Winslow may join him at times. He mentioned that Eagle Scouts John Powers and Andrew Sullivan gave very impressive personal statements at their recent ceremony.
Mrs. Thompson said that she is pleased to hear from the community about her career with the Town and was asked how many committees she served on. She has been a selectman for 30 years, five on the Warrant Committee, five as Library Trustee and 13 various committees. Mrs. Thompson reported that she went to the MEMO dinner, Eagle Scout Ceremony, Permanent January 15, 2013
Building Committee meeting and stopped by Town Hall to wish Norma well in her retirement.  Norma gave the Town very good service during her career and will be missed. Mrs. Thompson enjoyed the Italian American Club dinner the other night where terrific food was beautifully served. The Club is looking for new members to join; contact Gregory Campese for more details. 5he said that she asked the Police Chief to summarize break-ins that have occurred through the years and learned that from 1974 to 1979 the average was 71. From 2004 to 2012 the average is 16.

INFORMATIONAL
Town Moderator Scott McDermott announces new Warrant Committee members, Nikolaos Athanasiadis, Martha Festa, Thomas Marie and Michael Marcucci.
Town Counsel Cerel made note regarding 40B proposed projects in other towns; namely Lunenburg and Sunderland. They were appealed and the courts favor on the side of the developer. Fire safety, additional services that have to be provided all were rejected as reasons to deny the application.
The Planning Board is working on the medical marijuana dispensaries issues. It may be necessary to change zoning bylaws. The Selectmen will meet with the Planning Board in the near future for discussion.

Meeting adjourned at 8:15 PM.

AGENDA (SUBJECT TO CHANGE)

7:00 PM Lyme Disease Study Committee, Chris Kaldy Chairman
Update Selectmen on the committee’s activities

7: 15 PM Town Counsel Mark Cerel
Discuss analysis oflegal work and pending litigation; FYI4 budget review

7:30 PM Public Hearing; Application for a wine and malt beverage license John Carrigg Manager of Medfield Commons, 270 Main Street

8 :00 PM Medfield Planning Board; discuss medical marijuana dispensaries

8: 15 PM Robert Borrelli; discuss proposed lease of Lot 3, Ice House Road

Request Selectmen vote to appoint Charles Peck as a full member of the Board of Appeals on Zoning.  He is currently an associate member

LICENSES & PERMITS
Medfield Coalition for Public Education requests permission to post signs promoting the Spelling Bee event to be held March 20, 2013

MEDFIELD STATE HOSPITAL STATUS UPDATE

Board of Selectmen’s Agenda
7:00 p.m., Tuesday, January 29, 2013
Selectmen’s Meeting Room, Medfield Town Hall

This meeting is being recorded Anything you say will become a public record

pending: application of Mr. Walid M. Makouk and Mr. Mohamad Halwani for a taxicab license
Chief Meaney will give his recommendation

Appointments:
7:00 p.m. Gil Rodgers, 283 North St. to discuss proposal to DCAMM to allow continued use of the former Medfield State Hospital lands for equestrian activities. (see submittal package)

7:30 p.m. Deborah Kelsey, Library Director to review Library Budget

Action:
Request from Ronald A. Spear, 5 Concetta Drive, Mansfield, MA to be appointed a Constable for the Town of Medfield.

update on former Medfield State Hospital property
Mediation session, Thursday, January 31, 2013 at 2:00 p.m. (EXECUTIVE SESSION)

Informational:
Letter from Keystone Project, University of Massachusetts Amherst requesting identification of Keystone Cooperators to attend April training session. (Con Comm. has copy)

Copies of Order of Conditions for 36 Foundry Street and 7 Onondaga Lane

Notice from MAPC on availability of Professional, Technical and Planning Assistance.  (Planning Board has copy)

Letter from PERAC (Public Employee Retirement Administration Commission) to Treasurer/Collector approving use of Pension Reserve Funds to reduce FY14 appropriation for the Norfolk County Retirement System.

Reminder: Scheduled for February 5, 213 Selectmen’s Meeting:

Application of Wine and Malt Beverage License for 270 Main St.

Meeting with Robert Borelli and his attorney regarding use of Lot 3, Ice House Road

AGENDA (click to see all attachments)

7:00 PM FY2014 Budget review, Inspection Department

ACTION

The Grist Mill Study Committee requests the Selectmen vote to appoint a new member, George Dealy

Norfolk County Mosquito Control District requests Medfield’s support for their proposed FY2014 budget

Request from Paul Kenney attorney representing Robert Borrelli regarding potential lease of parcel three, Ice House Road

Town Moderator Scott McDermott announces the appointment of new members to the Warrant Committee; Nikolaos Athanasiadis, Martha Festa, Michael Marcucci and Thomas Marie

LICENSES & PERMITS

St. Edward Parish requests a one-day liquor license for event to be held Saturday January 26,2013 at The Parish Hall, 7-11 PM

Council on Aging requests two one-day wine and malt beverage permits;  Saturday February 16, Valentine’s Dance and 5th Birthday Celebration of their building and Saturday March 16, annual corned beef and cabbage dinner

The Memorial and Wheelock School CSA requests permission to post signs advertising the annual Winter Carnival on Saturday March 16, lOAM – 3PM at the Memorial School

Meeting Minutes
December 6, 2012
Chenery Meeting Room draft

PRESENT: Selectmen Thompson, Fisher, Peterson; Town Administrator Sullivan; Town Counsel Cerel; Administrative Assistant Clarke

Chairman Thompson called the meeting to order at 7:00 PM

NEW BUILDING INSPECTOR
John Naff started working for the Town on Monday November 26, 2012. According to the
Board of Building Regulations and Standards, a New Employee report Form must be completed
and signed by the Appointing Authority, in this case Board of Selectmen Chairman. On a
motion made and seconded it was

VOTED unanimously to authorize Chairman Ann Thompson execute the Commonwealth of
Massachusetts Building Official Certification Committee New Employee Report Form

WATER RESOURCES
Mr. Sullivan referred to a recent Boston Globe article that outlined proposed new guidelines
from DEP that require communities to use only enough water for residents and ensure there is
ample supply to protect fish and fish habitat in rivers and streams particularly in the summer
months. Environmentalists have more concern for saving the fish than taking care of humans
by regulating the amount of water that we can use. It will result in very high rates. Water
Commissioner Willis Peligian was recognized and commented that we need to pay attention to
these reports as it is a serious issue. The financial impact on Medfield residents will be
dramatic.

7:15 PM ANNUAL TAX CLASSIFICATION HEARING
Tom Sweeney, Board of Assessors Chairman reported to the Selectmen that the Assessors
recommend a single tax rate for the Town. As Medfield has only about five percent in
commercial/industrial properties it would place a huge burden on the commercial end and only
minimal residential gain. A $15.73 tax rate is proposed for FY13, the same rate as FY12. Some
changes reflected in tax bills are due to valuations. On a motion made and seconded it was

VOTED unanimously to adopt a single tax rate for the Town of Medfield and as
recommended by the Board of Assessors

FY2013 BUDGET REVIEW, BOARD OF ASSESSORS
Mr. Sweeney reported that their budget reflects about a one percent increase that is primarily
for software. FY13 is $107,597 and the department is requesting $108,297 for FY2014.

ALCOHOL LICENSES FOR THE CALENDAR YEAR 2013

VOTED unanimously to approve the renewal licenses for the following establishments:
All alcohol beverage license to Basil, Jing’s Garden II, Kingsbury Club Medfield,
Noon Hill Grill, Takara and Zebra’s Bistro and Wine Bar; Club license to Beckwith Post #110
American Legion; All alcohol package store licenses to Bullard’s Market & Package Store,
Medfield Package Store, dba Larkin’s Liquors, Vet Package Store, dba Palumbo Liquors;
Wine and malt license to Medfield Wine Shoppe
Town Counsel Mark Cerel advised that the Selectmen not take a vote on the wine and malt
license for Gulf Resources, located at 270 Main Street as the ABCC renewal application form
was not completed and filed with the Board of Selectmen by November 30th (M.G.L. Ch. 1138,
section 16A). Gulf Resources will need to go through the process to apply for a new license.

MEDICAL MARIJUANA
Mr. Sullivan remarked that there some towns at their recent fall town meetings voted to
prohibit marijuana clinics in their areas. In the December issue of The Beacon the MMA is
advocating for a delay for state regulations from April 1 to July 1. Also the Department of Public
Health must weigh in on new regulations. In light of these processes he advises that an article
be placed on the 2013 town meeting warrant. The Selectmen agreed to reserve space on the
warrant to address the issues.

MEETING MINUTES

VOTED unanimously to accept the November 20, 2012 minutes as submitted

EAGLE SCOUTS
The Selectmen received an announcement that John Gorman Powers and Andrew Sullivan have
earned the rank of Eagle Scout. They will be honored at a ceremony to take place on Sunday
January 6,2013.

LICENSES & PERMITS

VOTED unanimously to grant the Zullo Gallery a one-day wine & malt permit for Thursday
December 20, 2012 and also grant one-day permits for First Thursdays in 2013 beginning
January 3, February 7 March 7 and April 4.

PENDING, TAXI LICENSE
At the November 20 meeting, Walid Makouk and Mohamad Halwant requested they be
granted a taxicab license to operate in Medfield. At that time the Selectmen said they will
need input from Police Chief Meaney. As Chief Meaney has not completed the investigation
the Selectmen agreed to hold the item for the next meeting.

MEDFIELD STATE HOSPITAL STATUS UPDATE
There are no new reports.

SELECTMEN REPORT
Mr. Fisher talked about MEMO’s upcoming tree lighting ceremony this Friday December 7 and
the parade scheduled for Saturday December 8, great family events. MEMO has replaced
about 80% of the Christmas lights with LEOs. The Lions are again selling Christmas trees which
are really good quality; they come from a tree farm in Maine. He went on to say that this past
Sunday was the annual Angel Run, sponsored by the Medfield Foundation. Great to see so
many participants.

Mr. Peterson said that the Foundation was very pleased with the Angel Run event as this is the
first year they have been fully involved. The proceeds will help Medfield families in need.
Wednesday December 12 the Massachusetts Cultural Council will conduct a site visit in Town.
It will begin at 9:30 AM in Town Hall and ends at 12:30 at the Library. Mr. Peterson attended
several meetings, the MCAP meeting; Energy Committee is working on a proposal to place solar
photovoltaic panels at the Wastewater Treatment Plant and also attended the Water and
Sewer Board meeting. He commented that Willis Peligian and Jeremey Marsetts are great
assets to that committee. Mr. Peterson added that the new Chief Operator at the Treatment
Plant was at the meeting and thinks that Bob McDonald has had a great start. It was noted that
DEPlet the Town know that we should have four employees attending the plant whereas we
have three presently.

Mrs. Thompson commented that the Zoning Board of Appeals hearing on the proposed 40B
project is a long and complicated debate. She has received questions about how the Selectmen
decide to rotate the chairmanship each year that she feels works really well as it is the
Selectman who is in their third term Chairs. Mrs. Thompson mentioned that the high school
girls’ soccer team was recognized by Channel five as the team ofthe week.
Chairman Thompson recognized resident Joe Cavanaugh who had alerted the Town about
marijuana clinics. He asked if the Selectmen made any decision to which Mrs. Thompson
responded that we will reserve space on the Town Meeting Warrant to address the issue.

INFORMATIONAL ITEMS
The Town received notice from the Massachusetts School Building Authority that the Dale Street School building construction project is not invited to participate in their program at this time. Town Accountant Joy Ricciuto submitted copies of Schedule A late this afternoon and are available for review.

Meeting adjourned at 8: 15 P’M

AGENDA (SUBJECT TO CHANGE)

Announcement: Transfer Station will be open Wednesday, Thursday, Friday, Saturday December 26, 27, 28, 29

ACTION
Letter of resignation received from Zoning Board of Appeals Chairman Robert Sylvia, Esq.

Vote to award contract for single stream recycling

Vote to open 2013 Annual Town Meeting Warrant

LICENSES & PERMITS
A one-day wine & malt beverage permit is requested for the Medfield High School Jazz Band Fundraiser to be held February 2,2013 at the CENTER at Medfield

MEDFIELD STATE HOSPITAL STATUS UPDATE