Meeting Minutes October 7, 2014
Chenery Meeting Room draft
PRESENT: Selectmen Peterson, DeSorgher, Fisher; Town Administrator Sullivan; Town Counsel Cerel;
Administrative Assistant Clarke
Chairman Peterson called the meeting to order at 7:00 PM and made the following announcements:
This meeting is being recorded
We want to take a moment of appreciation for our brave servicemen and women serving around the
world
APPOINTMENTS:
7:00 PM Treasurer Georgia Colivas reported to the Board that on October 1ten bids were accepted for
the $7.2 general obligation municipal purpose bonds. This 20 year issue includes the construction
for the state hospital water tower and water mains in the amount of
$5,840,000 and $1,360,000 for the Red Gate Farm acquisition. The bid was awarded to UBS Financial
Services, Inc. with an interest rate of 2.5%.
The bond proceeds amounting to $7,419,668.15 and $219,668.15 in bond premium will be deposited in
the general fund on October 16. Ms. Colivas went on to say that she is here this evening to
finalize the bidding process by requesting the Selectmen vote to sign the bonding documents and
vote the following:
VOTE: That the sale of $7.2M general obligation municipal purpose bonds of the Town of Medfield
dated October 16, 2014 be awarded to UBS Financial Services, Inc. at the price of
$7,419,668.15 is hereby approved and confirmed. The bonds shall be payable on October 15 over the
next 20 years.
FURrHER VOTE: That in connection with the marketing and the sale of the bonds, the preparation and
distributi.on of a Notice of Sale and the Preliminary Official Statement dated September 24, 2014
was approved by the Town Treasurer and is hereby ratified, confirmed, approved and adopted.
FURrHER VOTE: THAT THE BONDS SHALL BE SUBMJECT TO REDEMPTION, AT THE OPTION
OF THE TOWN, AS SET FORTH IN THE Official Statement.
FURrHER VOTE: That the Treasurer and the Board of Selectmen be, and hereby are, authorized to
execute and deliver continuing disclosure documents for the benefit of the bondholders.
October 7, 2014 Page two
FURTHER VOTE: That each member of the Board of Selectmen, the Town Clerk and the Town Treasurer be
and hereby are, authorized to take any and all such actions, and execute and deliver such
certificates to carry into effect the provisions of these votes.
Selectman DeSorgher made a motion, seconded by Selectman Fisher to accept the votes as read by
Treasurer Colivas. Vote was unanimous
Ms. Colivas said that all of the materials relating to the bond sale that the Selectmen have
executed was reviewed by our legal counsel with respect to bond issues, Edward Wildman. She
continued that because of the Town’s AAl rating from Moody’s, our bonds are regarded very highly on
the market.
The Board thanked Ms. Colivas for her good work regarding the bond sale.
COUNCIL ON AGING
Present, Chair Lou Fellini,members Gwen Centore, Neil Duross, Virginia Whyte and Director Roberta
Lynch who opened the conversation updating the Selectmen on their Respite Care Program. She said
that 40 time slots are allocated to the program on Tuesday and Thursday and we have reached our
capacity. 14 people come to us on those days, eight from Medfield and six out of town. The two
staff members assigned to this program is paid through a grant. We would like to expand the
program, however, in order to do that we would need more space.
The COA has updated their rental policies along with an increase in fees. Ms. Lynch said that this
was necessary to help with the increasing electric bills and other expenses. COA has discussed the
feasibility of adding solar panels, which would help in our energy usage.
Ms. Lynch said that she has prepared a five year plan, items that the COA feel are necessary:
complete the installation of street lights along Ice House Road; the need for a second driveway
designating one in and the other going out; front and side doors to be replaced; install a roof
over our patio {perhaps in 2018).
TEMPORARY ART PROJECT AT STATE HOSPITAL
Jean Mineo, Cultural Council Chair, presented the Selectmen with a proposal for a temporary outdoor
project called Thistle. This involves placing bright pink plastic collars around tree trunks and
tying the ends of the band together as a tribute to trees; the tree is not harmed in any way. This
program is proposed for May-October, 2015.
When queried as to the purpose, Ms. Mineo replied that it is hoped to draw attention to the
hospital site and look for other ideas for the use of the property. She also stated that she
thought the idea was brought to the attention of the State Hospital Master Planning Committee. The
Selectmen agree it is a good plan and brought it to a vote:
October 7, 2014 Page three
VOTE: Selectman DeSorgher made a motion, seconded by Selectman Fisher to officially accept
“Thistle” as a temporary art project at the state hospital property Vote was unanimous
ELECTION DAY WARRANT
VOTED unanimously to sign the November 4,2014 Election Day Warrant
SKYPE MEETING ATIENDANCE
Discussion ensued regarding committee/board/commi ssion members to be part of a specific meeting by
remote, namely skype or telephone. This issue came about as a result of Board of Health member Gaby
Harrison who recently had knee surgery and is unable to attend the meetings. She contacted Mr.
DeSorgher for his help. Town Counsel Mark Cerel remarked that remote attendance is permissible
under state law; however, the Selectmen would need to vote to approve. He went on to say that it
entails having the necessary equipment at each meeting in order for all in attendance to be able to
hear the absent member or if video is adopted, all present must be able to see the other member. An
important regulation is that a quorum must be present at the meeting. The Selectmen agreed that
they would like to discuss further and advise that all committees/boards/commissions be contacted
for their input before voting on the subject.
STORM WATER GRANT
Mr. Sullivan explained that Medfield participates in the storm water program with participating
surrounding towns for getting assistance to meet the federal regulations thereby being a cost
saving to us.
VOTE: Selectmen DeSorgher made a motion, seconded by Selectman Fisher to authorize Chairman
Peterson execute FY15 Community Innovation Challenge Grant Application pertaining to storm water
partnership. Vote was unanimous in favor of the motion.
ARBOR DAY PROCLAMATION
The Arbor Day Ceremony will take place Thursday October 9 to dedicate the planting of the new
Gingko trees in front of the Brothers Marketplace on Main Street. Selectmen are requested to vote
to sign the proclamation. On a motion made and seconded it was
VOTED unanimously to sign the 2014 Arbor Day Proclamation
WATER MAIN IMPROVEMENTS CHANGE ORDER
The Selectmen are requested to vote to authorize Chairman Peterson sign the change order for the
water tank construction regarding hauling contaminate soil to off-site disposal facility; cost of
project $162,995.48
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VOTE: On a motion made by Mr. DeSorgher, seconded by Mr. Fisher the vote was Unanimous to authorize
Chairman Peterson execute Change Order No. 1pertaining to the Hospital Road Water Main
Improvements, contractor Oliveira Construction Co., Inc.
TIME CHANGE FOR LIQUOR LICENSE
The Legislature passed an amendment allowing Sunday liquor sales to commence at O:OOAM. Gulf
Resources, Inc. dba Medfield Commons, 270 Main Street submitted the necessary paperwork for the new
time on their liquor license. The time change requires the Selectmen’s approval.
VOTE: Selectmen DeSorgher made a motion to acknowledge Sunday liquor sales to Commence at 10:00 AM
for Medfield Commons effective October 23, 2014, seconded by Selectman Fisher. Vote was unanimous
MMA SELECTMEN FALL CONFERENCE
Notice received that the date for the meeting is Saturday October 25 at Tri-County. Mr. Sullivan
mentioned that it is the same date that the new Town Garage will be the dedicated.
LICENSES & PERMITS
VOTED unanimously t6o grant permission to Medfield High School Theater Society to Display signs
October 24 to November 8 promoting their production of The Man Who Came to Dinner on November 7 and
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VOTED unanimously to grant a one-day wine and malt beverage permit to the Friends of the Dwight
Derby House for two Thursday Concerts, November 13 and December 5 and in addition permission to
post signs promoting the events
VOTED unanimously to grant permission to the Montrose School to hold a SK and Kid’s Fun Run called
“Run Like A Maverick” on Saturday May 9, 2015 starting and finishing at the School to benefit the
Elizabeth Mary Clare Schickel Scholarship Fund
STATE HOSPITAL
C3 Company did a tour of buildings at the site, training center, D building and the Lee Chapel.
They were very impressed with the vistas to the river. It was reported that the mediation
committee is moving forward with cleanup discussions which will help to finalize the sale agreement
by the end of December.
October 7, 2014 Page five
PENDING
The Selectmen are requested to vote a merit increase for Town Administrator Sullivan. Selectmen
Fisher said that he feels this increase should be 4%. On a motion made and seconded it was
V01ED unanimously to grant Town Administrator Michael Sullivan a 4% merit increase
MEETING MINUTES
Administrative Assistant Clarke submitted minutes dating from February to present; the Selectmen
agreed they need additional time to review.
SELECTMEN REPORT
Mr. DeSorgher said that he reviewed 26 surrounding towns to determine how they regulate dogs in
their cemeteries; 21 out of 26 do not allow dogs. Medfield’s Cemetery Commissioners will have to
agree on a regulation and then submit an article for the Town Meeting vote regarding dogs.
Mr. DeSorgher queried about the railroad tracks on Farm Street; Mr. Sullivan is working on this
item.
Selectman DeSorgher attended the funeral for “Doc Sullivan” commenting that Jim really and truly
loved Medfield. He extended sympathy to the family of Memorial School Principal Andrea Trasher.
He advised that a thank you note be sent to Roche Brothers for their cooperation regarding the
installation of the fence along the property line on South Street. He is encouraged by all the Town
Sharing Committee members; mentioned that the Aesthetics and Sidewalk Committee are finalizing
their recommendation to the Planning Board and then dismiss. He attended the Committee to Study
Memorials meeting and learned that they are considering a Rocky Lane dedication to Barbara Leighton
and Emerson Road to Paul Curran. As there are names missing on the Korean War Memorial,Veterans’
Service Officer Ron griffin is working to make the corrections.
Mr. DeSorgher attended the mini town hall meeting held at Tilden Village and Chief Meaney was there
as well. He did a nice job on his presentation. A couple of items the residents expressed concern
is the chlorine in the water and the disturbingtrain whistle during the night. He mentioned that
CSX Railroad did minor work to temporarily fix the problem with the gates on Main Street.
Selectmen requested the Board vote to acknowledge the so’h Anniversary of Medfield’s 1964
Football Team. They are the only undefeated team in the Tri-Valley Championship program and in
Medfield’s football history.
V01E: Selectman DeSorgher made a motion, seconded by Selectman Fisher to proclaim October 17, 2014
as Medfield’s 1964 Undefeated Football Team Day. Vote was unanimous
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Selectman Fisher very much enjoyed the 401 reunion of High School Class of 1974. There were 191 in
the class and 58 attended the reunion. He said that it was a great time.
Selectman Peterson attended the Dukakis Center 151 Anniversary said that it was a very interesting
evening and an interesting group of people. He mentioned that the Medfield ares
bout frevention committee is moving forward with their ideas and goals for the coming year. He held
his Selectman hour at the CENTER last Friday and attended the Historic Society’s meeting last
night.
INFORMATIONAL
Town Moderator Scott McDermott announced the appointment of two new Warrant Committee members,
Sharon Kingsley Tatro and Robert M. Skloff.
The Kingsbury Pond Committee will host an event on Saturday October 25 at the Grist Mill. A team of
draft horses will be brought to Medfield from Walpole to move the turbine from the front of the
building to the back.
Happy Birthday to Selectman Fisher. ADJOURNMENT
Selectman DeSorgher made a motion to adjourn the meeting at 9:25 PM, seconded by
Selectman Fisher. The vote was unanimous.
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