BoS from 6/5/18

Meeting Minutes June 5, 2018 Chenery Meeting Room draft PRESENT: Selectmen Marcucci, Murby, Peterson; Town Administrator Sullivan; Assistant Town Administrator Trierweiler: Town Counsel Cerel; Administrative Assistant Clarke Chairman Marcucci called the meeting to order at 7:00 PM and announced the meeting was being recorded. The Chairman asked for a moment of appreciation for our Troops serving in the Middle East and around the world. Appointments 7:00 PM Economic Development Committee; Downtown Medfield Parking Study Presentation Sarah Raposa let the Board know that unfortunately members of the EDC are not available to attend the meeting. Ms. Raposa continued saying that the Town received a state grant to gather findings about the parking situation in Medfield. William High and Cynthia Lin from Nelson/Nygaard were assigned to conduct the Downtown Parking Study. Mr. High opened the discussion reporting that data was collected in October 2017 and the result is that there are 1700 parking spaces, however only 5% of all off-street parking is publicly accessible; we only reviewed publically owned parking. During the day most people park in the North Street area and overall parking is readily available. Some recommendations on how to improve parking: encourage shared parking with businesses; striping onstreet spaces; install parking signage to indicate where the public may park and include time specific loading zones. Recommend that zoning be updated to accommodate more parking spaces. The take away from the study is that Medfield has adequate parking and with additional parking management the Town could have better parking available to the public. The Selectmen appreciate the effort and time Nelson/Nygaard gave to the downtown parking study. 7:30 PM Public Hearing/ Verizon Contract Renewal; present attorneys William Solomon (special cable counsel/liaison for the Town) and John Harrington outside counsel for Verizon Note: Selectman Marcucci recused from the hearing as Verizon is a client of his law firm 'Vote: Motion made and seconded to appoint Selectman Murby Acting Chairman Unanimous vote Chairman Murby declared the Public Hearing open to discuss public concerns regarding Verizon license renewal Attorney Solomon noted that there are few changes to this renewal from the previous contract; however, the most significant is the contract term will be five (5) years. Past contracts have been ten years and 20 communities have agreed to the five year term. Some of the changes include, adding a HD PEG channel to the standard definition channels; PEG Access Annual support is increased from 4.75% to 4.8%; capital support total $100,000 will be paid once per contract year in the amount of $20,000 plus .25% of gross revenue on a quarterly June 5, 2018 Page two basis; Verizon will provide a cable drop and monthly basic service to municipal buildings at no cost. Medfield Cable TV director Brett Poirier was recognized. He thanked Bill Solomon for his good efforts in working towards finalizing the Verizon contract renewal. Mr. Sullivan interjected that he has become aware of updated information from the state regarding payments from Verizon and Comcast that arrive for Medfield TV. It has been the Town's practice to endorse the checks and give them to cable. We now have to setup a revolving account, deposit the checks then write Town checks payable to Medfield Cable Access Corp. As there is no further discussion, Chair Murby will declare the hearing closed 'Vote: On a motion made by Selectman Murby, seconded by Selectman Peterson it was voted unanimously to declare the public hearing closed Motion made to grant the license renewal and execute the contract, term June 5, 2018 to June 4, 2023 and with the expressed hope that the current channels remain and ideally mirror those hi definition channels. Motion carried The Board extended their appreciation to Attorney Solomon, Counsel John Harrington, Michael Sullivan and Mark Cerel for their efforts during the negotiations. 7:50 PM Pocket Park Study Committee, Jean Mineo member Ms. Mineo opened the discussion by reporting that the Pocket Park Committee was established in 2013; members included Matthew McCormick, Monique Allen, Minta Hissong, Kevin Ryder, Bob Kennedy and Sarah Raposa. Through their efforts the Park opened in 2016 and this spring a new sign was installed funded by MEMO. Presently the committee consists of three members and we would agree to not being appointed. She continued saying that the maintenance at the park is minimal; grass cutting and removing trash, which Parks and Recreation has been doing. However we want to be certain that the fountain remains in good working order and to include the water is turned off for the winter season. Mr. Sullivan said that in addition to funds appropriated at 2015 Town Meeting for construction of the Park another $5,500 was added from the Downtown Improvement budget. Uncertain if any of that amount has been used up to now. Discussion ensued as to how the maintenance will continue in the future. Selectmen advised Sullivan and Trierweiler have conversation with DPW and Parks and Recreation to hopefully work out a plan and report resolution. Action Items DPW Director Maurice Goulet requests the Selectmen vote to sign Chapter 90 Project Request: 'Vote: On a motion made and seconded it was voted unanimously to sign Chapter 90 Project for Paving Main Street from Causeway Street to Millis town line in the amount of $113,000.00 and further voted to sign Chapter 90 Project Request for paving North Street from Pine Street to Dover town line in the amount of $330,000.00 June 5, 2018 Page three Also DPW Director requests the Selectmen vote to sign contract with Vanasse, Hangen, Brustlin 'Vote: On a motion made by Selectman Murby, seconded by Selectman Peterson it was voted unanimously to sign a one year contract with Vanasse, Hangen, Brustlin (VHB) Wethersfield, CT for professional engineering and material testing services in the amount of $25,000.00 and as recommended by DPW Director Maurice Goulet Landscaping Bid Ms. Trierweiler requests the Selectmen vote to award the Medfield State Hospital Landscaping Bid to Shady Tree Landscaping for a two year contract term in the amount of $93,000 and it was so voted New Cleaning Company for Municipal Buildings 'Vote: On a motion made by Selectman Murby, seconded by Selectman Peterson it was voted unanimously to award and sign a three year contract with Dynamic Janitorial Cleaning, Inc. Milford MA to perform the work at Town Hall, Library, DPW Offices, Council on Aging and Recreation Building, contract term July 1, 2018 to June 30, 2021 and as recommended by Facilities Director Jerry McCarty Proclamations Eldred Whyte 11 year elected member of the Medfield Housing Authority has resigned. A celebration will be held on Tuesday June 12, 2018. The Selectmen ae requested to declare June 12 Eldred "Al" Whyte Day and sign a Proclamation in his honor 'Vote: On a motion made and seconded it was voted unanimously to declare June 12, 2018 Eldred "Al" Whyte Day and further voted to sign a Proclamation in his honor Douglas Olsen, Music Director at Medfield High School since 1994 is leaving Medfield. The Selectmen are requested to declare June 14, 2018 as Douglas Olsen Day and further voted to sign a Proclamation in his honor 'Vote: On a motion made and seconded it was voted unanimously to declare Thursday June 14, 2018 to be Douglas Olsen Music Day in the Town of Medfield and further voted to sign a Proclamation in his honor Revision to Police Officer Appointment At the May 22, 2018 Selectmen's meeting the Police Chief requested the Selectmen vote a conditional offer of employment to a candidate. The request must now be withdrawn because June 5, 2018 Page four of a residency issue. Police Chief Meaney requests the Selectmen vote a conditional offer of employment to Michael J. Stanley, the next individual on the Civil Service list. 'Vote: On a motion made by Selectman Murby, seconded by Selectman Peterson it was voted unanimously to approve a conditional offer of employment to Michael J. Stanley Meeting Minutes Voted unanimously to accept the minutes of January 2 and January 16, 2018 as submitted Licenses and Permits {Consent Agenda) Granted as noted by the Chair: Cystic Fibrosis Foundation permission to ride through a part of Medfield October 6 for their 21st Annual Charity Bicycle Ride Charles Harris permission to place two directional signs at Route 27 and Hospital Road June 10 to June 24 for the car show at the hospital site; a one-day wine and malt beverage permit High School Football team permission to hold a car wash on August 25, rain date August 26 Zullo Gallery permission to post signs promoting their annual Arts Festival on June 16 Town Administrator Update Mr. Sullivan reported that the Transfer Station will open at 7:30 AM on an experimental basis through the summer months A new Building Inspector has been hired, start date Monday June 11. We appreciate John Naff's willingness to help during this interim period. As the HVAC system has been in operation for 20 years, Facilities Director Jerry McCarty has recommended that it go through a draining process. Selectmen Report Mr. Peterson held office hours at the CENTER June 1; resident reported manhole covers need attention. Congratulations to the high school seniors. Mr. Murby attended the Zoning Board's meeting regarding the proposed assisted living facility on Main Street saying that it was a light crowd attending, however, project heavily opposed. It was perfect weather for the high school graduation ceremony. Mr. Murby held two informational sessions at the CENTER regarding the ballot questions at the June 11 election and both sessions went well. He did not represent the Board of Selectmen but personally as he felt residents needed clarification. Mr. Marcucci reported that the Affordable Housing Trust will be meeting this Thursday evening, June 7 at the Town Garage. Adjournment The meeting adjourned at 9:35 PM.20180605_Page_220180605_Page_320180605_Page_4

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