BoS minutes for 6/21

Meeting Minutes June 21, 2016 Chenery Meeting Room draft PRESENT: Selectmen Fisher, Peterson, Marcucci; Town Administrator Sullivan; Town Counsel Cerel; Administrative Assistant Clarke Chairman Fisher called the meeting to order at 7:00 PM. He announced this meeting is being recorded. Chairman Fisher asked for a moment of appreciation for our brave servicemen and servicewomen serving around the world. PENDING ITEMS MEETING MINUTES VOTED unanimously to approve the June 7, 2016 minutes as amended The Selectmen agreed to hold the board, commission, committee appointments until their July 19 meeting Ms. Clarke reported that one resident came forward requesting information regarding the Senior Housing Study Committee, however has not confirmed his interest in appointment. Hold item for next meeting. The Planning Board submitted Teresa James as their nominee to the Town wide Master Planning Committee. STATE GRANT The Town has been awarded a $30,000 grant for facilities assessment and capital planning. The Selectmen are required to authorize Chairman Fisher sign documents to be submitted to the state. VOTED unanimously to authorize Chairman Fisher execute Commonwealth of Massachusetts Standard Contract Form and documents relating to the $30,000 grant PROPOSED HOSPITAL ROAD DEVELOPMENT Selectman Peterson remarked that he was under the impression that there were to be additional meetings with the developer Larkin Real Estate Group regarding their plan prior to submitting it to the state; however now knowing that they have made application to the state it appears they want to move forward more quickly. A site visit is scheduled for Wednesday June 22 at 10 AM. June 21, 2016 Page two MEDFIELD ENERGY COMMITIEE The Committee's June 15 letter urges the Board to write to the Department of Energy Resources (DOER) supporting Stretch Code Provisions for improved energy codes that highlight the costs to operate a building (heat, cool, light, etc.); costs that are in addition to mortgage payments. VOTED two to one to write a letter to the DOER in support of Stretch Code Provisions Selectman Marcucci abstained APPROPRIATION TRANSFERS VOTE: Selectman Peterson made a motion, seconded by Selectman Marcucci to approve the following Appropriation Transfers: Transfer from Highway Equipment salary to Highway Equipment Operations $4,500 for gasoline purchases for the month of June; Transfer from Cemetery Salary to Cemetery Operations $5,000 to cover invoice for June burials; Transfer from Sewer Department Salary to Sewer Sludge Disposal $15,000 due to increase in cost to remove sludge at the Wastewater Treatment Plant; Transfer from Administrator Salaries to State Hospital Maintenance $8,715.60 due to depleted budget; Transfer from Town Administrator Salaries to depleted Town Counsel budget $7,402.50 to cover outside counsel legal fees for personnel issues and additionally authorize Chairman Fisher execute Appropriation Transfer Forms. Vote was unanimous Selectman Marcucci queried what was allocated to Town Counsel's FY16 budget for outside counsel; response $18,000. Well into the budget process the Town encountered civil service and MCAD cases that require ongoing labor counsel service. These cases depleted the budget. Town Counsel Cerel offered that as counsel also in Franklin they engage outside labor counsel when necessary. MEDFIELD KINGSBURY CLUB Brad Harris, general manager reported to the Board that this is the first season for the Club's new outdoor pool for members only. We would like to add a patio area near the pool to setup tables, chairs and a snack bar to serve alcoholic beverages and food. Mr. Harris submitted a floor plan for the Board's review. The ABCC considers this as an alteration of the premises. The necessary application has been completed for the ABCC. The Selectmen agree that this will be a good addition for the Club. VOTE: Selectman Peterson made a motion, seconded by Selectman Marcucci to approve the Medfield Kingsbury Club's request to add an outdoor patio area to the facility to serve alcoholic beverages and food subject to the submitted floor plan. Vote was unanimous June 21, 2016 Page three STRAW HAT PARK UPDATE Committee member Minta Hissong remarked that the construction of the park has been moving forward very smoothly and is near completion. The sod was recently installed as well as engraved bricks and two benches. We expect delivery of two game tables and chairs very soon. A ribbon cutting ceremony is planned for Wednesday July 13. The committee is very grateful to the Highway Department for their many hours of work. A big thank you to the families and friends for their donations that has made this project come to fruition. ARTSMARKET AGREEMENT The Town is ready to enter into an agreement with Arts Market to conduct a feasibility study for a cultural facility at the state hospital property. Total fee for services is $16,800. Town Counsel has reviewed and approved the agreement. The Selectmen are requested to execute same. VOTE: On a motion made by Selectman Peterson, seconded by Selectman Marcucci it was voted unanimously to sign proposal for consulting services between the Town and ArtsMarket, located at Coffee Creek Road, Bozeman, MT. LICENSES AND PERMITS VOTED unanimously to grant the High School Girls and Boys Varsity Cross Country team to hold a fundraising car wash behind Town Hall Saturday September 10 (rain date October 1) SELECTMEN REPORTS Mr. Peterson remarked that the special exhibit "Hidden In Plain Sight" that Medfield Cares About Prevention took part in at the Natick Mall was well received. Attended the Medfield State Hospital Master Planning Committee meeting where he learned that the VHB financial model is about 95% complete. The Planning Board and the State Hospital committee held a joint session focused on strategy to consider what the town can do to develop a housing plan. Mr. Peterson went to the event Amilia's Light Garden Party, a fundraising event. Proceeds will be donated to "Saving Young Women" in Uganda from human trafficking which is a remarkable undertaking for this group. Medfield Girl Scouts had a terrific celebration at the Gazebo for their 100 year anniversary. Mr. Marcucci attended Medfield High School Graduation. 230 students received their diplomas. It was a nice day and well attended. He went to the Zullo Gallery's annual Arts Festival that was a great event. Terrific crowd, good music, good food. Mr. Fisher attended the graduation commenting it was a good day. He went to the Environmental Business Council of New England Awards Celebration on Thursday June 16. June 21, 2016 Page four Kristine, Bill Massaro and John Thompson were also in attendance. It was wonderful to have Medfield be recognized for their outstanding collaboration for the state hospital remediation and major restoration of the wetlands on the Charles River. It was a terrific event with a great attendance. Mr. Fisher displayed the award, an engraved wood plaque. ENERGY AND MAINTENANCE AGREEMENTS Andrew Seaman, Energy Manager requests the Selectmen vote to sign several contracts regarding municipal energy. VOTED unanimously to sign the following annual agreements; Select Energy Development LLC, Hopkinton, MA for solar array maintenance at the Wastewater Treatment Plant fee $5,516; CAM HVAC, Smithfield, RI maintenance on the units at the Town Garage and Wastewater Treatment Plant, fee $5,802; Century Elevator, Inc., Scituate, MA preventative maintenance for Town Hall and Library elevators, fee $3,000; Energy Efficiency Incentive Agreement with Columbia Gas Co. for the Public Safety Building Andrew remarked that the new solar array has saved the town about $6,000 since it became active and that the town will be on track for the projected annual savings of 300,000 kilowatt hours. He continued reporting that today that some members of the Energy Committee held interviews with four solar installer companies for the town's solarizing program. All bidders met the requirements as set out in the RFP. The committee agreed to award the contract to New England Clean Energy, Hudson, MA. Andrew reported that there was a good response from residents expressing interest to join the program. The contract will be between the homeowner and the vendor, New England Clean Energy. VOTED unanimously to approve New England Clean Energy, Hudson MA as the vendor to participate in Solarize Medfield program and as recommended by the Medfield Energy Committee The Selectmen expressed their appreciation to Andrew for all his help he has given the Town during his time with us. We wish you well as you and your family move to your new surroundings in the Philadelphia area. Andrew in turn thanked the Board for all your support. ADJOURNMENT On a motion made by Selectman Peterson at 8:10 PM to adjourn the meeting, seconded by Selectman Marcucci the motion carried.20160621_Page_220160621_Page_320160621_Page_4

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