BoS agenda for 6/3


PLACE OF MEETING DAY, DATE, AND TIME
Town Hall, Chenery Meeting Room, 2nd floor Tuesday June3, 2014@ 7:00PM

AGENDA (SUBJECT TO CHANGE)

7:15 PM Public Hearing- Request to solicit. Anderson Window Replacement
Luke Demma, Canvassing Manager

7:30PM Economic Development Committee
Discuss draft for long-term ground lease pertaining to Lot 3 Ice House Road

ACTION ITEM
Discuss member appointments to State Hospital Redevelopment Master Plan Committee

Discuss draft mission statement for State Hospital Redevelopment Master Plan Committee

PENDING
Discuss Board of Selectmen goals 2013, 2014
Discuss Town Administrator goals 2013, 2014
Other business that may arise


 

OVERVIEW
TOWN OF MEDFIELD, MASSACHUSETTS
REQUEST FOR PROPOSALS
FOR
LONG -TERM GROUND LEASE

The Town of Medfield is seeking proposals for a long-term ground lease of 11.2 acres of
undeveloped land located office House Road in the northwest quadrant of the Town (Parcel ID:
Map 56 Lot 044, IE zoning district). The preferred use for the site is for the development of a
facility that is consistent with current zoning and complementary to the surrounding existing
establishments. Competing uses such as senior center, health club, spa, restaurant and/or function
facilities will not be considered. The Town acquired this land as part of the purchase of30 acres
of industrial and residential land in 1995 and the Bay Circuit Trail passes over a portion of the
property.
The Medfield Town Meeting has given the Board of Selectmen approval to lease this land for a
period not to exceed 99 years. The land is serviced by town water and sewer. Electric and gas
lines are in public ways proximate to the site. Ice House Road was construct()d to Town
standards by the Town in 2006. The developer selected will be responsible for payment of real
estate and personal property taxes on the building and contents, in addition to lease payments on
the land. There will be no property taxes on the land as the town will retain ownership. The
· developer selected will be responsible for obtaining and paying for all permits, licenses and
approvals required to proceed with the development.

QUALIFICATIONS
Proposers should have completed development of other projects of similar type, size, scope, and
complexity to the project described above and must demonstrate the ability to obtain financing
for such a project. In addition, they should have at least three years experience with the operation
of the proposed facility and/or a completed business plan and pro forma.

Lot 3. lee House Road
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PROPOSAL SUBMISSION REQUIREMENTS
All proposers must submit following information:
1. Description of the corporate background, including a description of the firm’s experience
with particular attention to identifYing projects in which similar development was
undertaken and/or completed. If the facility will be operated by another entity, this
information should be provided for that entity as well.
2. Identification of the project team, including the developer and specific individuals who
will be charged with overall responsibility for design and construction of this project, as
well as the specific responsibilities of all other members of the development team.
Provide a resume for each of these members. The resume shall outline the individual’s
educational and professional achievements including the number of years of experience
dealing with similar projects and tenure with the firm. If the facility will be operated by
another entity, this information should be provided for all individuals who will be
charged with overall responsibility for the operation of that entity, as well.
3. A list of all development projects, which the fliill has undertaken in the past five years,
highlighting experience in the development of projects similar to the planned proposal for
this project, which the firm has designed, constructed, financed or operated.
4. A preliminary pro-forma, which details the projected income and expenses for at least the
first five years of the lease period.
5. The proposed term of the lease and options to extend, if any.
6. Total estimated value of proposed improvements to the property.
7. A preliminary fmancing schedule, including financing commitments, if available, from
any lending institutions from which construction or permanent financing is proposed.
8. Evidence of corporate stability as evidenced by providing detailed corporate financial
information that can be used to evaluate and ascertain the firm’s ability to undertake,
complete and operate the facility.
9. Identification of any firms or individuals not part of your firm who will be collaborating
on this project and a detailed description of their role in this project. A complete resume
and description of the length and substance of their experience as it relates to this project
shall be provided.

Lot 3, Ice House Road
Page 2 of5

10. A detailed description, including approximate size, layout, type of construction and
exterior appearance of the proposed facility to be built on the site and facilities which will
be included within this project.
11. A description of the business, which will be operated at the facility and the proposed
hours of operation.
12. The average and peak estimated water and sewerage demands for the proposed facilities.
13. A description of energy conservation measures beyond minimum Massachusetts Building
Code standards or use of renewable energy systems.
14. The estimated total employees and depending on the service or product, the user-ship and
peak usage (number of users and time of day and seasonally).
15. Average weekly peak traffic and vehicular attendance.
16. A schedule of lease payments that will be paid to the Town of Medfield for the use of the
land. If any non-monetary consideration is to be provided to residents of the Town, such
as, reduced fees or coaching and/or sponsorship for youth sports teams, this should also
be included with the schedule oflease payments.

PROPOSAL SELECTION CRITERIA
The Board of Selectmen, in consultation with the Economic Development Committee, will
review the responses to this Request for Proposals and rank the proposals that have been
submitted. Once the proposals have been ranked, the Committee may select firms to be
interviewed. Firms may be asked to provide further detail regarding their proposals,
qualifications, and/or finances. The Selectmen and Economic Development Committee may
select one firm with whom a contract will be negotiated. The final negotiated contract shall be
approved by Town Counsel and awarded by the Board of Selectmen.

The ranking and selection of the finalists will be based upon the information provided in the
proposals. The selection of the finalists will be based primarily on the following criteria:
1. Value of lease payments, tax revenue and non-monetary considerations;
2. Demonstrated experience in designing, constructing, financing and operating the
proposed facility

Lot 3. lee House Road
Page 3 of5

3. Demonstrate expertise and relevant experience of key support personnel from the
firm(s), and consultants who will be assigned to the project, such as architects,
engineers and heath and other consultants, as well as the management team;
4. Financial stability;
5. Capacity to finance the proposal;
6. Demonstrated ability to complete development projects on time and within
estimated project costs;
7. Demonstrate understanding of the project requirements;
8. Potential for the project to be built and operated;
9. Consideration given to Medfield residents who may be elderly, disabled, or lowincome;
or the youth and school systems in town.
10. The degree to which the proposal addresses the aesthetic and operational concerns
of the Town and, in particular, the surrounding neighborhood;
11. The degree to which the project affects the residents of Medfield in positive
marrner.
12. Whether the Town’s infrastructure can service the proposed development.

SCHEDULE
Questions regarding the project may be submitted in writing to the Town Administrator.
Questions should be faxed, and should be submitted any time prior to noon on __ , ___ ,
2014. Questions can be sent to:
Michael Sullivan, Town Administrator
Medfield Town House
459 Main Street
Medfield, MA 02052
msullivan@medfield.net
The Town will receive, through the Office of the Board of Selectmen, responses to this Request
for Proposals. Ten copies of each response, plus one electronic copy, must be delivered to the
Office of the Board of Selectmen by noon on __ , ___ , 2014.

Lot 3. lee House Road
Page 4 ofS

TOWN OF MEDFIELD
REQUEST FOR PROPOSALS
LONG TERM GROUND LEASE

The Town of Medfield is seeking proposals for a long-term ground lease of 11.2 acres of
undeveloped land located office House Road in the northwest quadrant of the Town (Parcel ID:
Map 56 Lot 044, IE zoning district). The preferred use for the site is for the development of a
facility that is consistent with current zoning and complementary to the existing establishments.
Competing uses such as senior center, health club, spa, restaurant and/or function facilities will
not be considered. The Board of Selectmen has Town Meeting approval to lease this land for a
period not to exceed 99 years.
All firms/individuals interested can retain a copy of the Request for Proposals from Mr. Michael
Sullivan, Town Administrator, 459 Main Street, Medfield, MA 02052 or by calling (508} 906-
3012.
The deadline for submitting a proposal is_ at 12:00 noon. Ten (10) hard copies of the proposal
must be submitted to Michael Sullivan 459 Main Street, MA 02052, by this date and time. Please
also include one (1) electronic version of the proposal on a disc. All submissions must be clearly
labeled “Lot 3 Long Term Ground Lease” on the exterior of the envelope/package. Late
proposals will not be accepted. The Town reserves the right to reject any or all proposals and/or
limit the scope of this project or as deemed in the best interest of the Town.

Lot 3, Ice House Road
Page 5 of5

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