Suggestion for annual calendar for selectman

I put together this suggested calendar to routinize many of the things that the Board of Selectmen is and/or should be doing every year.  Let me know what is missing, what needs changing, and how it strikes you.

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Town of Medfield

 

May

First Tuesday

• Begin discussion of goals for upcoming year
• Begin evaluation of the town administrator
• Meet with the Affordable Housing Committee

Third Tuesday

• Meet with the School Committee

 

June

First Tuesday

• Vote on goals for upcoming year
• Evaluate town administrator
• Meet with the Conservation Commission

Third Tuesday

• Meet with the Water and Sewer Commissioners

 

July

First Tuesday

• Quarterly municipal budget report for period ending June 30
• Meet with the Medfield Cultural Council

Third Tuesday

• Meet with the Cemetery Commissioners

 

August

First Tuesday

• Meet with the Historical Commission and Historic District Commission

Third Tuesday

• Report on prior FY budget/actual
• Meet with the Medfield Park & Recreation Commissioners

 

September

First Tuesday

• Meet with the Solid Waste Study Committee

Third Tuesday

• Review prior FY budget results, next FY issues and begin planning
• Meet with the Chief Medfield Police Department

 

October

First Tuesday

• Town administrator issues capital and operating budget guidelines for upcoming FY
• Quarterly municipal budget report for period ending September 30
• Meet with the Permanent Building Committee

Third Tuesday

• Status of Pension Funding and Retiree Health Insurance
• Meet with the Chief Medfield Fire Department

 

November

First Tuesday

• Warrant Committee reports on its budget guidelines
• Estimated Revenues and Town Debt Review
• Meet with the Downtown Study Committee

Third Tuesday

• Budget Meeting
• With Warrant Committee & Town Departments
• Distribution of Budget Forms
• Meet with the Superintendent of Public Works

 

December

First Tuesday

• Classification hearing with Assessors
• Meet with the Medfield Energy Committee

Third Tuesday

• Town administrator presents preliminary budget additions, cuts, and/or program changes
• Operating Budgets due in Accountant’s Office
• Open Warrant for 2012 Annual Town Meeting
• Meet with the Director of the Library

 

January

First Tuesday

• Quarterly municipal budget report for period ending December 31
• Begin Budget/Article Reviews
• Meet with the Open Space and Recreation Committee

Third Tuesday

• Town administrator presents proposed budget
• Deadline for Submittal of Articles for Legal Review
• Meet with the Board of Health

January 31 – School Committee Submission of Budget to Board of Selectmen (per Town Charter)

 

February

First Tuesday

• Submission of Capital Budget Requests
• Meet with the Safety Committee

Third Tuesday

• Closing of Warrant for Annual Town Meeting
• Meet with the Housing Authority

 

 

March

First Tuesday

• Meet with the Long Range Planning Committee

Third Tuesday – Warrant Hearing

• Capital Budget Reviews completed
• Meet with the Council on Aging

Last Monday in March – town election

 

April

First Tuesday

• Quarterly municipal budget report for period ending March 31
• Re-organize the Board of Selectmen
• Meet with the Sign Advisory Board

Third Tuesday

• Meet with the Planning Board
• Selectmen sign ATM warrant
• Mailing of Warrant Report to Residents

Last Monday in April – Annual Town Meeting

 

 

 

 

 

Suggestions made by Osler L. Peterson

Monday, 10/17/2011