Category Archives: Select Board matters

BoS agenda for 7/16

BOARD OF SELECTMEN

JULY 16, 2013

AGENDA

Appointments

7:00 PM           Cemetery Commissioners

Annual Update and Discussion

7:15 PM           Economic Development Committee

Discussion of Mission Statement and Goals

7:30 PM           Gus Murby, Warrant Committee Chair

OPEB Funding Liability

Action

  • Vote to accept the minutes of July 2, 2013.
  • Vote to grant a common victuallar license to Starbucks Coffee; 461 Main Street, Daniel Brennan, applicant.
  • Council of Aging recommends Gwen Centore and Rozalyn Talerman be appointed to the two vacant seats on the COA
  • Sign Contract for ParkLane Construction (DPW Salt Shed)

Discussion

  • Annual Committee Appointments
  • Selectmen’s Goals

Pending

  • Permanent Building Committee, Police Chief, Fire Chief
  • Update on Medfield Post Office fence

Medfield State Hospital Status Update

  • Discussion of the Legislation for the MSH Well Field, Well Tower and associated property.

Selectmen’s Report

Informational

  • Article regarding MA plan to ban commercial food waste starting 7/1/14
  • Meeting Notes of July 9, 2013 for DPW Garage Construction Meeting
  • 2012 Annual Report of the Foundation for Metrowest
  • Public Hearing scheduled for 8/6/13 at 7PM for NSTAR Pole at Starbucks
  • MBTA Advisory Board Appointment
  • Decision of the Architectural Access Board for Randi’s Automotive

BoS agenda for 7/2

Tuesday July 2,2013 @ 7:00 PM

AGENDA (SUBJECT TO CHANGE)

7:00 PM Historical Commission, Dan Bibel Co-chairman
Discuss preservation and re-use of significant historic properties

7: 15 PM Kingsbury Pond / Grist Mill Committee
Updates regarding committee’s activities

ACTION
Vote to award Salt Shed contract
Vote to grant a common victualler permit to Medfield Donuts II, Inc., 563 Main Street, Michael Cavallo owner

PENDING
Representative appointment to Tri-County Regional High School
Economic Development Committee
Goals for upcoming year
Update regarding fence at post office

BoS agenda for 6/18

Tuesday June18, 2013 @ 7:00 PM

AGENDA (SUBJECT TO CHANGE)

7:00 PM DCAM Commissioner Cornelison and Medfield State Hospital Mediation Committee

Presentation and recommendation
7:30 PM Rachel Brown, Personnel Board member

Updates regarding personnel matters

ACTION
Zoning Board of Appeals recommends appointing Jack McNicholas and Neal O’Connor as Associate members
Cystic Fibrosis Foundation requests permission to conduct annual Cycle for Life Bicycle Tour through a part of Medfield on Saturday October 5, 2013

PENDING
Garden Club’s request regarding the island at Hospital Road and Route 27

Update regarding fence at post office

BoS agenda for 6/4

AGENDA (SUBJECT TO CHANGE)

7:00 PM Chris Kaldy, Lyme Disease Study Committee Chairman
Update Selectmen regarding activities

ACTION
Vote to sign the Warrant for Special State Election to be held June 25, 2013

Historical Commission requests the Selectmen vote to appoint Rob Gregg to the Medfield Archaeological Advisory Committee

Resident William Massaro, State Hospital Redevelopment Committee member, requests the Selectmen vote to file a “Disclosure Financial Interest Statement” with the Town Clerk on his behalf

Fire Chief William Kingsbury requests the Selectmen vote to increase the Advanced Life Support revolving account in order to continue to pay for ALS services

LICENSES & PERMITS
Medfield Firefighters Mutual Relief Assoc. requests permission to post signs advertising the Annual Chicken Bake on Saturday June 15,2013 and also requests a common victualler permit for the event

Lowell Mason Foundation requests permission to post signs announcing the Sousa International Honors Band
and Choir Concert on July 3, 2013 at the Lowell Mason auditorium

MEDFIELD STATE HOSPITAL STATUS UPDATE

BoS agenda for 5/21

TOWN OF MEDFIELD

MEETING
NOTICE

TOWN CLERK
POSTED IN ACCORDANCE WITH THE PROVISIONS OF M.G.L. CHAPTER 39 SECTION 23A AS AMENDED.
Board of Selectmen
Board or Committee
PLACE OF MEETING DAY, DATE, AND TIME
Town hall, Chenery Meeting Room, 2nd floor Tuesday May 21,2013 @ 7:00 PM
AGENDA (SUBJECT TO CHANGE)
7:00 PM Robb Gregg, Vine lake Cemetery
Update Selectmen on activities including Arbor Day and tree plantings
7:15 PM Town Counsel Mark Cerel
Discuss general contractor and demolition contracts pertaining to the
construction of Town Garage
ACTION
Selectmen received invitation from the Town of Medway to view their 300th Anniversary Parade
on Saturday September 21,2013
Discuss draft of Board of Selectmen Annual Calendar
LICENSES & PERMITS
Medfield High School Best Buddies Club requests permission to hold a fundraising car wash behind
Town Hall Saturday June 8, 9 AM to 1 PM
MEDFIELD STATE HOSPITAL STATUS UPDATE
Discuss the makeup of the State Hospital Redevelopment Committee

=================

Town of Medway
BOARD OF SELECTMEN
155 Village Street, Medway MA 02053
(508) 533-3264 • FAX: (508) 321-4988
Mark Fisher, Chair
Medfield Board of Selectmen
459 Main Street
Medfield, MA 02052
Dear Mr. Fisher,

This year, the Town of Medway is celebrating its 300th anniversary. First
settled in 1657, it was incorporated as an independent community in October
1713. Until that time Medway was part of Medfield, forming its western border.
In recognition of our tercentennial, Medway has planned a number of
commemorative events. One of the premier events will be the Tercentennial
Parade, which will take place at 1 PM on Saturday, September 21,2013.
Eighteen bands are scheduled to perform in the procession and we anticipate the
parade duration to be approximately two hours.
It is with distinct pleasure to invite you on behalf of the Town of Medway and
the Medway 300 Committee to observe the parade at our viewing stand, located
at the terminus ofthe parade route.
We would be honored to have your participation in what is sure to be a highlight
of our yearlong celebration. We appreciate your consideration of our invitation
and look forward to hearing from you. Please contact Allison Potter, Board of
Selectmen’s office, at 508-533-3264 or apotter@townofmedway.org to let us
know if you will be joining us.

Selectman and Co-Chairman
Medway 300 Committee
=======================
MEDFIELD SELECTMEN

Town of Medfield
Board of Selectmen Annual Calendar

May
June
Third Tuesday
• Review proposed annual calendar
• Begin discussion of goals for upcoming year
• Decide how to address Ice House Road land use and/or
appoint a committee to review and make recommendations
• Schedule neighborhood visitations
First Tuesday
• Meet with State Hospital Reuse committee to discuss
Sales Partnership Model and Negotiation Committee
• Meet with Personnel Board to discuss merit pay plan
implementation and Town Administrator review
Third Tuesday
• Meet with Permanent Planning & Building Committee DPW
Superintendent, Chief of Police and Fire Chief to review
town garage and police/fire projects
• Vote goals for upcoming year
• Evaluate Town Administrator
July
First Tuesday
• Meet with Downtown Study Committee, Medfield Cultural
Council and MEMO to discuss downtown refurbishment
• Meet with Historic Commission and Historic District
Commission to discuss historic districts and preservation
and re-use of significant historic properties
Third Tuesday
• Meet with Cemetery Commissioners
• Meet with Insurance Advisory Committee to discuss Health
Insurance Plans
• Meet with Gus Murby to discuss OPEB funding schedule
August
First Tuesday
• Review and vote on managerial merit recommendations
• Meet with Veterans’ Service Officer for update
Third Tuesday
• Meet with Park & Recreation Commissioners, Conservation
Commission, Open Space Committee, Board of Health,
Lyme Disease Committee and Animal Control Officer to
discuss land acquisition policy, land and field maintenance
issues, animal control issues, wetlands, storm-water
management, mosquito control, beaver control and land
use issues
September
First Tuesday
• Update from Permanent Planning and Building Committee
• Discussion with Warrant Committee on fy15 budget policy
Third Tuesday
• Meet with Treasurer to sign bonds for town garage
construction and file conversion for motor vehicle excise
• Meet with Board of Assessors for update on property
revaluation, file conversions for motor vehicle excise and
tax work-off programs
Fourth Tuesday
October
• Review of State Hospital environmental clean-up and re-use
with SHREC, State Hospital Re-use Committee and
Negotiating Committee
First Tuesday
• Meet with School Committee and Superintendent of
Schools
• Fiscal 13 year-end budget report
• Establish budgetary guidelines for fy15
Third Tuesday
• Meet with Solid Waste Committee
• Meet with Water and Sewerage Board
Fourth Tuesday
November
• Discussion of Public Safety issues with Chief of Police, Fire
Chief and Outreach Workers
First Thursday
• Meet with DPW Superintendent of Public Works, Tree
Warden, Cemetery Commissioners and Director of Parks
and Recreation
Third Thursday
• Budget Kick-off meeting with Warrant Committee
• Review OPEB actuarial study and status of Norfolk County
Retirement System funding schedule with Treasurer and
Town Accountant
• Fy14 tax rate up-date from Board of Assessors, Assistant
Assessor, Treasurer/Collector, and Town Accountant

=======================

car wash for Best Buddies – medfield. net – SmarterMaii
Hi,
The Best Buddies Club at Medfield High School is proposing a fundraising
car wash to be held on June 8th from 9-1 behind the Medfield Town House.
The Medfield Chapter needs to raise funds for the 2013-2014 school year.
The funds will be used for chapter dues as well as events to raise
awareness about students with disabilities. Below is some information
about Best Buddies.
[Image]
Best Buddies® is a nonprofit 501(c)(3) organization dedicated to
establishing a global volunteer movement that creates opportunities for
one-to-one friendships, integrated employment and leadership development
for people with intellectual and developmental disabilities (lDD).
Founded in 1989 by Anthony K. Shriver, Best Buddies is a vibrant,
international organization that has grown from one original chapter to
almost 1,500 middle school, high school, and college chapters worldwide.
Best Buddies programs engage participants in each of the 50 United States,
and in 50 countries around the world.
Best BuddiesD eight formal programs D Middle Schools, High Schools,
Colleges, Citizens, e-Buddies®, Jobs, Ambassadors, and Promoters 0
positively impact nearly 700,000 individuals with and without disabilities
worldwide. Best Buddies volunteers annually contribute, at no cost to
their communities, support services that equate to more than $168 million
USD.
As a result of their involvement with Best Buddies, people with IDD secure
rewarding jobs, live on their own, become inspirational leaders, and make
lifelong friendships. Although Best Buddies has advanced tremendously in
its short existence, many areas of the country and many regions of the
world still lack programs to help people with IDD become part of
mainstream society. With that in mind, Best Buddies is systematically
implementing its 2020 Initiative, which will witness the organizationOs
continued significant growth, both domestically and overseas
Patricia Mullen
Special Education Coordinator
Medfield High School
88R South Street
Medfield, MA 02052
(508)359-4367 ext. 1100

BoS agenda for 5/7

AGENDA (SUBJECT TO CHANGE)

Executive Session at 8:30 PM to conduct strategy sessions in preparation for negotiations with nonunion personnel or to conduct collective bargaining sessions or contract negotiations with nonunion personnel

7:00 PM DCAM Commissioner Carole Cornelison

Discuss state hospital site

ACTION

Medfield Energy Committee requests the Selectmen vote to appoint Adam Graber and Ryan McLaughlin to their committee

Memorial Day Committee invites the Selectmen to participate in the Memorial Day Parade and Exercises and further requests a parade permit and a discharge of firearms permit for Monday May 27,2013

American Legion Auxiliary requests permission to distribute Poppies in honor of our Veterans

Award contracts for demolition and construction for the Town Garage

An invitation is received from Troop 89 to attend the Eagle Scout Court of Honor for James Callahan, Matthew McKinney and Parker Wooden on Saturday June 1,2013

Letter from the Boston Society of Civil Engineers announcing middle school and high school students who participated in the annual “design a bridge online competition”

Topics for state reps

Discussions topics sent by the Board of Selectmen to the state representatives in advance of our meeting with them this next Tuesday –

TOPICS FOR DISCUSSION AT MEDFIELD SELECTMEN’S MEETING

State budget and local aid:

Early release of state aid so that town officials will know how much state aid they have to work with well in advance of town meeting and can better plan budget allocations.

Should state aid be tied to certain percentages of taxes, such as sales and income taxes, as suggested by Mass Municipal Assoc., so that revenue from state will grow with state revenue base.

Any predictions on state cherry sheet aid for fy14?

Will state cover cost of primary and final election for Senate race to replace Senator Kerry?

Medfield State Hospital site:

                Environmental clean-up cost and implementation of DCAM mediation recommendations

Site disposition

Role of Medfield in process;

Will Medfield be allowed to purchase site and determine future use?

Will Medfield be given approval of the proposed use if the site is to be sold to a private developer?

Who will bear the cost of the building environmental clean-up costs (lead paint, asbestos, bird guano, building demolition, hazardous waste removal, etc)?

Can we get a determination from Mass Historic Commission as to which buildings can be taken down and which must be saved in light of the obvious, long-standing neglect?

What will be the disposition of the historic Harding/Bishop homestead at the entrance to the former hospital site?

Should the state pay for the rehabilitation of the two WWI Honor Squares at the hospital site?

How can the help with the urgent need for replacement of the state hospital water tower?

What will be the future of the former state hospital well? Can land be transferred to Medfield.

Will the proposed  recreational use of the sledding hill site become a reality?

Is new legislation required to amend or replace the existing legislation governing the disposition of the former state hospital site?

Public Health Issues

What can be done to control the spread of Lyme’s disease and how can the state assist Medfield and other towns with its efforts to conttro the deer population?  Loosen up bow hunting regulations, allow bow hunting within 150 feet of a residence and permit bow hunting at former state hospital site?

How can the state assist Medfield with its efforts to control the exploding beaver population, which is creating flooding and septic system problems and destroying trees?  Longer hunting and trapping season; more flexibility in methods of trapping?

Regulatory Problems

What is the status of the double utility pole legislation?    Should the Dept of Energy develop a separate street lighting rate for LED lighting fixtures?  Why should town pay for street lights when lights are out of service?

Are the cities and towns being over regulated?

Elevator inspection fees increased from $100/year to $400/year.

New annual boiler inspection fee of $50/boiler (State doesn’t inspect)

Yearly fee for water use (about $4,000)

Water withdrawal permits with numerous regulations

Inspection of DPW, and Park & Recreation facilities for environmental compliance

Seismic code requirement for public buildings

Dept of Education audits, MCAS testing, bullying & harassment regulations, teacher evaluation regulations

Ice cream truck investigations

Jail cell inspections

Agent for federal regulatory requirements, storm water management, clean water act

Annual property revaluation with excessive paperwork requirements and changing standards.

Pension and Retiree Health Insurance

                Unfunded liabilities for both

Lack of uniformity in payment, benefit and age requirements; smacks of favoritism.

How can the state work to avoid municipal and authority bankruptcies (technically receiverships, as municipal bankruptcy is not permitted).

Excessive early retirements increasing unfunded liabilities; tie retirement age to social security retirement age for all public employees.

Taxation and Spending Policies

What is the likelihood of passage of the governor’s $1.9 billion tax and spending plan? Is it an attempt to create a graduated tax system by reducing the sales tax and increasing the income tax? User fees cover less than a third of the costs of the MBTA, yet those who don’t have T service available are asked to share an ever increasing share of the T’s costs.

Why are education costs increasing so much when school enrollments statewide are falling and have been falling for some years.

Is anything being done to control Special Education costs, particularly the costs of out-of district placements?

A recent publication of state pensions indicated that the highest pensions are being paid to higher education system retirees. Higher education costs are escalating, putting post-high school education out of the reach of many individuals. Should something be done to control pension costs and/or pension benefits in the higher education system. Perhaps a cap on pensions or a cap on the tax exempt portion of pensions should be considered.

BoS agenda for 4/16

Tuessday April 16, 2013 @ 7:00 PM
AGENDA (SUBJECT TO CHANGE)

Executive Session to discuss Medfield State Hospital Mediation

7 :20 PM Senator Timilty, Representative Garlick, Representative Winslow
Discuss financial, Medfield State Hospital and other matters

8:00 PM Russ Hallisey, MEMO
Discuss Summer Concert series, Medfield Day

ACTION
Town Administrator Sullivan recommends the Selectmen vote the proposed Active Employee HMO and PPO plan 1.72% increase
Resignation letter received from Karl Lord, Medfield’s Representative to the Iri-County Teclmical School.  Mr. Lord has served for approximately 20 years

PENDING
Vote tree City guidelines
Assignment of warrant article

BoS questions for state reps

Email from Evelyn Clarke today with Richard’s email (things are certainly already much different in the first week with Richard as a selectman) –

Evelyn,
Here are some areas I want to discuss with our state officials when they come to the April 16 meeting:
1. support for the legislation to have the state pay for the primary and state elections, as mandated by the state
2. condition of the historic Harding/Bishop Homestead on state land next to the entrance to the hospital on Hospital Road. Currently facing demolition by neglect but told to be protected by Mass Historical
3. Condition of the two WWI  Honor Squares on state hospital propoerty dedicated and built by the state in honor of two state workers from the hospital killed in WWI- since in a state of disrespectful disrepair- perhaps Ron Griffin should be invited as he has been working with state officials on this without much success
4. Possibility of new legislation on the state hospital and their support of the town
5. Assisting our new town planner on possible state grants available
6. Need to help the towns with numerous new inspection regulations placed on the town by the state
7. Help with the Public Utilities in getting NSTAR to remove the many double poles in town and NSTARs failure to replace out street lights even though the town must pay for them when not working.
Thanks,.
Richard

I would add some of my own issues to his list, and I suggest our lists get shared with the state reps ahead of time so that they are prepared to answer our issues  –

    • Fix the broken budget cycle, whereby the town does not get to know the state revenue sharing numbers each year until after we have already had to enact our own municipal budgets.
    • Make future state revenue sharing predictable, by tying it to certain percentages of the taxes, as requested by the Massachusetts Municipal Association.
    • Help determine the real details of the deal that DCAM is offering the town to buy the Medfield State Hospital site.
    • Help allow deer hunting at the Medfield State Hospital site, as has been requested for the past two years, in order to reduce Lyme Disease in town.

Have the state change the distance from a home that one can hunt deer with a bow from 500′ down to 150′, the distance suggested by the recent state commission that studied Lyme Disease.

Richard brings new feel to BoS

Richard DeSorgher’s first meeting as a selectman in thirty years caused a big change in the feel of the Board of Selectmen last night.  He started off by reminding all that the US is at war in Afganistan, and followed up with many suggestions and ideas throughout the meeting.  He even joked about how much he had to “report on” to all, since his last selectman meeting was thirty years ago.

I appreciated being supported on getting the town wide clean up I have been suggesting for at least five years finally implemented, and seeing the Medfield Garden Club get the go ahead to revamp the island where Hospital Road meets Rte. 27, which decision had been avoided by the BoS last year.

Richard suggested having an ongoing plan to plant street trees, and street tree planting is something I have been talking about for several years.  He suggested the town needing to know how soon it will need to replace existing trees (based on health and condition), and I suggested that we needed data on all our street trees to make the lan.  On reflection this morning, I think that tree project would be a perfect one for a student intern, someone who would catalog all the Medfield street trees on the GIS maps, by location, type, age, and condition.  To plan one first needs good data, and I think an interested intern could generate the tree data for the town over the summer.

Judging from a history of one meeting, I am guessing that the Board of Selectmen will be much more active going forward – should be interesting, and fun.