Category Archives: Select Board matters

Crowd sourcing works – Ron Griffin has not resigned from the Committee to Study Memorials (a copy of his email appears below) and I will see to it at tonight’s BoS meeting that the draft minutes of the 11/5 Selectmen meeting that I posted yesterday are corrected to reflect reality –

Hi Pete…

Several folks have spoken to me about resigning from the Committee to Study Memorials.  Bill Massaro was able to provide me the source of that information on your blog.  Perhaps it is also included in the official minutes.

I did not resign and currently serve as the chairman of the CTSM.

Who did resign was Rob Gregg.  Previously Frank Iafolla resigned from the committee as well.  So the committee now is comprised of Jane Lomax, David Temple, Richard DeSorgher and myself.  We would like to add one more member for which we are searching for a volunteer.

The CTSM planned to dedicate two streets on Veterans Day, Snyder and Lee roads.  However, we ran out of time while deciding on the wording of each sign, so we postponed that dedication until the spring.  Included in this effort is the replacement of 14 signs at our Civic and Honor Squares.  The smaller unreadable blue signs will be replaced by a larger sign just like the sign we installed at Robert Naughton Civic Square.  All will be replaced in the spring.

Well that is the news on the CTSM.

Ron

Meeting Minutes
October 22, 2013 draft

PRESENT: Selectmen, Peterson, DeSorgher; Town Administrator Sullivan; Assistant Town
Administrator Trierweiler; Administrative Assistant Clarke; Selectman Fisher absent

The meeting convened at 7:00 PM in the Chenery Meeting Room
Due to Mr. Fisher’s absence Selectman DeSorgher nominated Selectman Peterson as acting
Chairman and it was so voted. Selectman Peterson nominated Selectman Desorgher to act as
Clerk of the Board and it was so voted

Chairman Peterson announced the meeting is being recorded. He asked for a moment of
appreciation for our brave servicemen and women serving in Afghanistan.

Chairman Peterson announced that the Board needs to meet in executive session at close of
meeting for the purpose of discussing the acquisition ofthe Kenny property

UPDATE STATUS ON PROPOSED SAFETY BUILDING
Permanent Building Committee member John Nunnari remarked that an architect has been
hired, however, we do not as yet have a signed contract. The proposal is for a 30-40,000
building that may take 12-18 months to construct. The best scenario would be to relocate the
police and fire departments as we tear down the present building; this would save us money.
On the other hand the cost of relocating to another site could far outweigh our savings. If we
have to phase the construction by letting the police remain on site there are concerns about
safety, confidentiality, prisoners, etc. He went on to say that a feasibility study concluded that
the North Street location for the public safety building is the right one. Chief Kingsbury, in
attendance said that both chiefs have met with the architect giving our wish list for the space.
We agree that having both departments side by side is a good plan. Discussion then continued
revolving around the topic of construction manager/general manager, and the design, bid, build
process.

STATE HOSPITAL ADVISORY COMMITTEE / VISIONING SCOPE
Ros Smythe member ofthe committee reported that an RFP was sent to several firms seeking
services focused on the potential reuse of the property. Two firms responded expressing
interest in the project, however, just one submittal. References were checked with positive
response. Ms. Smythe continued that the committee recommends the Selectmen vote to
award the proposal to Howard/Stein-Hudson Associates.

VOTE: On a motion made by Selectman Peterson, seconded by Selectman DeSorgher to award the proposal for Public Visioning Facilitation to Howard/Stein-Hudson Associates and as recommended by the State Hospital Advisory Committee. Vote was unanimous

EXECUTIVE SESSION
At the conclusion of the October 22, 2013 agenda items, Selectman DeSorgher, Clerk of the Board, stated the Medfield Board of Selectmen needs to meet in executive session for the
following purpose: to consider the purchase exchange, lease or value of real property: land of Kenny consisting of approximately 22 acres off Philip Street; I declare that an open meeting may have a detrimental effect on the negotiating position ofthe public body. The open session will not reconvene at the conclusion of the executive session.

Motion: I move that the Medfield Board of Selectmen go into executive session for the following purpose: to consider the purchase, exchange, lease or value of real property: land of Kenny consisting of approximately 22 acres off Philip street; if an open meeting may have a detrimental effect on the negotiating position of the public body and the chair so declares.
And that the open session not reconvene at the conclusion of the executive session.
Mr. DeSorgher took a roll call vote; Selectman Peterson yes; Selectman DeSorgher yes.
Meeting adjourned at 7:55 PM.

+++++++++++++++++++++++++++++++++++++

Meeting Minutes
November 5, 2013 draft
PRESENT: Selectmen Mark Fisher, Osler Peterson, Richard DeSorgher; Town Administrator Michael Sullivan; Assistant Town Administrator Kristine Trierweiler; Administrative Assistant Evelyn Clarke

The. meeting convened at 7:00 PM in the Chenery Meeting Room
Chairman Fisher announced the meeting is being recorded. He asked for a moment of appreciation for the brave servicemen and women serving in Afghanistan.
Chairman Fisher reported that at 7:30 we will conduct the FY2015 budget meeting. Also the Board needs to meet in executive session at close of meeting for the purpose of discussing the. acquisition ofthe Kenny property.

CULTURAL DISTRICT GRANT APPLICATION
Town Planner Sarah Raposa said that the Cultural District is making application for a grant
under the Massachusetts Downtown Initiative Program. This program provides consultant
services to a community to assist them with downtown revitalization efforts. Ms. Raposa
requests the Selectmen vote to authorize Chairman Fisher sign the application.
VOTE: On a motion made by Selectman Peterson, seconded by Selectmen DeSorgher it
was voted unanimously to authorize Chairman Fisher executive the Massachusetts
Downtown Initiative application

RESIGNATION LETTER
Committee to Study Memorials member Ron Griffin submitted his letter of resignation.
On a motion made and seconded it was
VOTED unanimously to accept the resignation of Ron Griffin with regret

RECLASSIFICATION STUDY
Ms. Trierweiler reported that several consulting firms submitted bids for the study. As the
lowest bidder was not favorable the Personnel Board went to the second lowest, HRS
Consulting; a very competitive bid and satisfied with the result. Ms. Trierweiler requests the
Selectmen vote to award the bid to HRS. On a motion made and seconded it was

VOTED unanimously to award the bid for the Reclassification Study to HRS Consultant
In the amount of $15,000.00 and as recommended by the Personnel Board
Ms. Trierweiler remarked that HRS will interview employees beginning in January.

GIS AERIAL FLYOVER
Ms. Trierweiler explained that this program will give the town a full website GIS system.
The capital budget appropriated some funds to cover the cost.
VOTE; On a motion made by Selectmen Peterson, seconded by Selectman DeSorgher it
was voted unanimously to authorize Assistant Town Administrator Trierweiler to sign a
Memo Of Understanding for the Mass GIS Aerial Flyover, estimated cost $12,000

RESIGNATION
Resident Rachel Brown, a member ofthe Personnel Board, Selectmen’s Insurance Advisory
Committee and Collective Bargaining has submitted a letter of resignation. Mr. Sullivan said
that she has given many years of her time and talent to the community and will be missed.
VOTE; On a motion made by Selectman Peterson, seconded by Selectman DeSorgher
it was voted unanimously to accept Rachel Brown’s resignation with regret

APPRECIATION LETTERS
The Selectmen are requested to vote to sign letters of appreciation for Brandi Erb who recently
resigned from the Downtown Study Committee after serving many years and to Rachel Brown
for their service to the community
VOTE: Selectman Peterson made a motion to sign appreciation letters for Brandi Erb and
Rachel Brown, seconded by Selectman DeSorgher. Vote was unanimous

TREE BID
VOTE: Selectman Peterson made a motion, seconded by Selectman DeSorgher to award
the bid for Tree Work to Hartney Greymont, a division of the Davey Tree Expert Company
according to bid specifications and as recommended by Superintendent Feeney

LICENSES & PERMITS
VOTED unanimously to grant a parade permit to MEMO to hold the annual Christmas
Parade on Saturday December 7,2013 beginning at 1:00 PM
VOTED unanimously to grant permission to New ‘N Towne Club to establish their annual
fundraising booth at the Tree Lighting Ceremony Friday December 6,2013
VOTED unanimously to grant permission to the Medfield Music Association to place signs
For two weeks advertising annual “Spaghetti with Santa” on Wednesday December 11, 2013
November 5, 2013
Page three
VOTED unanimously to grant permission to the Church of the Advent to place signs
announcing their Advent Holiday Bazaar to be held Saturday November 23, 2013
VOTED unanimously to grant Basil Restaurant a time extension on their liquor license
For November 27, 2013, Thanksgiving Eve

PENDING
Pocket Park Steering Committee: Candidates to include Sarah Raposa, Planning Board, Matt
McCormack Downtown Study Committee, Jim Snyder Park & Recreation, Bob Kennedy DPW
and Community member at-large Minta Hissong. The Selectmen agree to have Jean Mineo
nominate a local business owner and a landscape designer to be appointed to the committee.

Beaver dams; Mr. Sullivan reported that a South Street, Indian Hill Road neighbor told him
about a dam on the Stop River. Mr. DeSorgher commented that the devastation behind the
swim pond area due to the beavers building dams is serious. Mr. Sullivan will contact trapper
Barry Mandell who has helped with the ongoing problem in the past. Beaver trapping season
began on November 1st.

MEDFIELD State hospital status update
Ms. Trierweiler reported that a Public Involvement Plan (PIP) meeting is scheduled for Thursday
November 7 in town Hall at 7 PM. DCAMM will present the Phase IV remedy Implementation
Plan and provide information about the site activities.

SELECTMEN REPORT
Mr. Peterson said that he learned from the Lyme disease Committee that the deer culling
program has started and already seven deer were culled; Medfield Energy Committee is
working toward a town meeting article requesting that Medfield become a green community.
Thank to you to Fred Davis who assisted in Medfield receiving a $12,000 grant. He went on to
say that this Sunday November 10 a tour of the state hospital site will be conducted by Richard
DeSorgher and Michael Taylor; on January 11, 2014 the MSH Advisory Committee will hold a
Public Visioning meeting to discuss proposals for the reuse of the property. Congressman Joe
Kennedy held a public meeting this past Sunday at the library and I talked with Shawn Dooley,
Norfolk Town Clerk and candidate running to fill Dan Winslow’s seat. At my office hour held at
the CENTER Tracey Buckley who owns the Yoga Studio on Park Street talked with me regarding
a much needed sign to alert people to the businesses on Park Street. He suggested she meet
with the Planning Board to discuss such a sign.
7:30 PM FY 2015 Budget Meeting. Chairman Fisher introduced School Superintendent
Jeffrey Marsden and the newest Warrant Committee member Barbara Gips. He said that as
Warrant Committee Chairman Gus Murby is out oftown on business Mr. Sullivan will read his
prepared statement (see attached). It was noted that a 2.5% increase in budgets is
recommended.

SELECTMEN REPORT CONTINUED
Mr. DeSorgher reported that he met with Roche bros. representatives to discuss the sidewalk in
front of the store. He suggests a cement sidewalk with a brick border. Also present at the
meeting was Superintendent Feeney and Bob Kennedy to get their input as to how the DPW
could help with this project. Roche Bros was mostly agreeable to undertake the work. He
continued; met with Nstar, Verizon and Comcast to discuss the removal of double poles in
Medfield. The utility company had only 34 poles in their database, however, my number is at
least 104. We all agreed to meeting on a monthly basis until all wires are removed and the
double poles are down. Last night the Planning Board listened to the Roche Bros. presentation
and they announced the name for their new store, Bros. Marketplace. Planning Board also
heard from the proponents for the Clark Tavern, located on Main Street. John and Michelle
Linnert hope to open a bed and breakfast with five rooms and a tavern/restaurant. This house
is the oldest building dating back to 1740 when it was a family tavern in a family setting.
Neighbors raised concerns about a number of issues. The Board continued the discussion to
Monday December 2. Mr. DeSorgher was the tour guide for the visiting Chinese teachers taking
them to the CENTER which made a great impression on the group.
Selectman DeSorgher said that the Town has established and appointed a number of
boards/committees/commissions and perhaps I should consider not suggesting subcommittees
such as the Meeting House Pond which actually comes under the jurisdiction of Park and
Recreation. Please note that the Open Space and Recreation Planning Committee that is a sub
committee ofthe Conservation Commission is looking for volunt\!ers. Mr. DeSorgher requests
that selectmen goals be placed on the next meeting agenda for discussion and Attorney Cerel
should meet with us to discuss the town by-laws.
Selectman Fisher said that as he was on vacation last week it gave him the opportunity to
attend the early Tuesday morning meeting at the town garage site. It was great to see all the
progress so far and it is going to be a great facility when completed. He gave kudos to the DPW
for accomplishing the site work over the course of the summer, a terrific job. On the evening of
October 17 he attended the Indian Hill Road/Noon Hill neighborhood mini town hall meeting
hosted by Roger and Connie Sweeney. The discussion revolved around the ongoing beaver dam
problem and traffic issues. Altogether it was a nice conversation. Upcoming this week is First
Thursday, come enjoy and support the Zullo Gallery. Next Monday November 11 the first
Veterans’ Day Breakfast will be held at the CENTER and our own Michael Sullivan is one of the
cooks. Congressman Kennedy will be in attendance.

EXECUTIVE SESSION
Selectman Peterson Clerk read the following: Chairman, the Medfield Board of Selectmen
needs to meet in executive session for the following purpose, to consider the purchase,
exchange, lease or value of real property: land of Kenny consisting of approximately 22 acres
off Philip street and to discuss strategy with respect to litigation. I declare that an open
meeting may have a detrimental effect on the negotiating position ofthe public body. The
open session will not reconvene at the conclusion of the executive session.
Motion: I move that the Medfield board of Selectmen go into executive session for the
following purpose: to consider the purchase, exchange, lease or value of real property: and of
Kenny consisting of approximately 22 acres off Philip Street and to discuss strategy with respect
to litigation; if an open meeting may have a detrimental effect on the negotiating position of
the public body and the chair so declares. And that the open session not reconvene at the
conclusion ofthe executive session.
A roll call vote was taken; Mr. Fisher, yes; Mr. DeSorgher, yes; Mr. Peterson, yes. The
Selectmen went into executive session at 8:15 PM

Tuesday December 3,2013 @ 7:00 PM
AGENDA (SUBJECT TO CHANGE)

7:00 PM Public Hearing and Vote:
Exercise of Town’s G.1. Chapter 61, Section 8 First Refusal Option, re: Land of Robin Kenny, et als., Trustees of Red Gate Farm Realty Trust, Containing Approximately 31 Acres on Fonndry and Philip Street for Purchase Price of$I,385,000.

7:20 PM Medfield Cultural Council
Discuss proposed municipal match to state allocation of $4,250 for FY 2015

ACTION
Selectmen are invited to attend Eagle Scout court of Honor for Nicholas James Sauro on Saturday January 4,2014 at the American Legion Post 4:00 PM

PENDING
Discuss nominations for the Pocket Park Steering Committee; Jean Mineo, Matt McCormack, Tim Larkin, Monique Allen, Minta Hissong, Jim Snyder, Sarah Raposa,

Any additional business that came in after the deadline

Tuesday November 26,2013 @ 7:00 PM
AGENDA (SUBJECT TO CHANGE)
7:00 PM Tax Classification Hearing
Board of Assessors, Frank Perry Chairman
7: 15 PM FY 2015 Assessor’s proposed budget
Board of Assessors

ACTION
Vote to sign Phase IV Special Project Designation Area & Power Plant Area Groundwater Remedy Implementation Plan to be mailed to DCAMM

Vote to sign Amendment No.1 for Town Garage Project

+++++++++++++++++++
BOARD OF SELECTMEN
MICHAEL J. SULLIVAN
Town Administrator
TOWN HOUSE,459 MAIN STREET
MEDFIELD, MASSACHUSETTS 02052-0315

November 21, 2013
The Commonwealth of Massachusetts
Division of Capital Asset Management
One Ashburton Place, lS’h Floor
Boston, MA 02108

Attention: Mr. Allen Wiggin

RE: Comments on DCAMM Submittal for Former Medfield State Hospital Draft Phase IV – SPD Area and Power Plant Area Groundwater Remedy Implementation Plan, November 2013
DEP RTN 2-3020799

To Whom it May Concern:

On November 7, 2013 DCAMM and Weston & Sampson presented their Draft Phase IV – Special
Project Designation Area & Power Plant Area Groundwater Remedy Implementation Plan.
Copies of this document were released to the Town for review. These reports were reviewed by
some members of the PIP Group, the State Hospital Environmental Review Committee (SHERe),
along with the Town’s consultants. The Town was given 20 days to review and comment on the
Plan.
The following comments do not include a discussion of the petroleum issue related to the
Power Plant underground storage tanks, as this issue will be discussed at a future technical
meeting with DCAMM and the Town. In order to facilitate the discussions, draft comments on
the petroleum issue are being sent to DCAMM under separate cover.
We appreciate the opportunity to comment on these draft submittals.
Sincerely,
Mark L. Fisher
Osler L. Peterson
Richard P. DeSorgher

++++++++++++++++++++++++++

Phase IV – SPD Area Groundwater RIP
1. We appreciate that the areas of highest concentration ofPCE are planned to undergo ISCO
remediation. What is the plan, natural attenuation or otherwise, for addressing wells within the
Potentially Productive Aquifer that have dissolved PCE above G W -I standards so that
permanent closure can be achieved (PP-MW-IOI, 102, 103, CD-MW-IOO, 101, etc)?
2. As acknowledged in Section 3.2.1 on page 3-1 of the RIP, the specific source locations ofPCE
in the groundwater (if they exist) have not been identified, and PCE has not been identified at
elevated concentrations in the soil suggesting a source area. The report should consider that the
sewer line from the Laundry building to the river could be a source area, such as in the area of
SPD-MW-50I near the Laundry building, near PP-MW-205 at the former power plant, and SPDMW-
508 and 506 near the river. The old sewer construction, which appears to be brick, may not
have been tight. If low levels of PCE still exist in soil around this piping, continued leaching may
result in continued rebound above GW-I standards in the groundwater.
Again, thank you for the opportunity to comment on these documents.
cc: Ms. Carole Cornelison, Commissioner, DCAM
Mr. John O’Donnell, PE, lSP, Deputy Director, DCAM
Ms. Sandra Duran, Director, DCAM
Mr. Mark Baldi, Section Chief, MassDEP Central Regional Office
Mr. Frank RiCCiardi, P.E., lSP, Weston & Sampson
Ms. Margaret Van Deusen, Deputy Director and General Counsel, CRWA
Mr. John Thompson, lSP, SHERC Chairman
Ms. Deborah Bero, Esq., Medfield Conservation Commission, SHERC
Nancy Benotti, Board of Health
Mr. Ralph Tella, lSP, SHERC
Mr. Cole Worthy, LSP, SHERC
Ms. Andrea Stiller, lSP, ADS
Dr. Cheryl Montgomery, US ACE – ERDC
Town of Medfield Repository, Public library

+++++++++++++++++++++++++++++
CONTRACT FOR PROJECT MANAGEMENT SERVICES
AMENDMENT NO. 1
WHEREAS, the Town of Medfield (“Owner”) and Daedalus Projects, Inc. , (the “Owner’s Project
Manager”) (collectively, the “Parties”) entered into a Contract for Project Management Services for the
Medfield Department of Public Works on June 7, 2007 “Contract”; and WHEREAS, effective as of
May 3, 2013 , the Parties wish to amend the Contract: NOW, THEREFORE, in consideration of the
promises and the mutual covenants contained in this Amendment, and other good and valuable consideration, the
receipt and legal sufficiency of which are hereby acknowledged, the Parties, intending to be legally bound, hereby
agree as follows:
I. The Owner hereby authorizes the Owner’s Project Manager to perform services for the Design Development
Phase, the Construction Phases, and the Final Completion Phase of the Project, pursuant to the terms and
conditions set forth in the Contract, as amended.
2. For the performance of services required under the Contract, as amended, the Owner’s Project Manager shall
be compensated by the Owner in accordance with the following Fee for Basic Services:
Original Contract- 2007
Master Plan
DPW Demolition and Construction
DPW additional part time clerk
Total
$31,000
$40,000
$328,000
$16,000
$415,000
3. This Amendment contains all of the terms and conditions agreed upon by the Parties as amendments to the
original Contract. No other understandings or representations, oral or otherwise, regarding amendments to
the original Contract shall be deemed to exist or bind the Parties, and all other terms and conditions of the
Contract remain in full force and effect.
IN WITNESS WHEREOF, the Owner, with the prior approval ofthe Authority, and the Owner’s Project Manager
have caused this Amendment to be executed by their respective authorized officers.
OWNER
(print name)
(print title)
By ____ ~–~———————————– (signature)
Drue ________________________________________________ _
OWNER’S PROJECT MANAGER
Richard Marks
(print name)
President ~

Meeting Minutes
October 1, 2013
Chenery Meeting Room
draft
PERESENT: Selectmen Fisher, Peterson, DeSorgher; Town Administrator Sullivan; Assistant
Town Administrator Trierweiler; Administrative Assistance Clarke
The meeting convened at 7:00 PM.
Chairman Fisher announced this meeting is being recorded. He asked for a moment of
appreciation for our brave servicemen and women serving in Afghanistan.
SENATOR TIMILTY AND REPRESENTATIVE GARLICK (Timilty’s arrival was delayed)
Representative Garlick opened her discussion by saying that we are all sorry to hear that
Representative Dan Winslow is resigning. I would like to take the opportunity to commend Dan
for his diligent work the past few years. I feel that Senator Timilty, Representative Winslow and
I have made a good team these past few years along with a great staff to work with the people
of Medfield.
Representative Garlick said that Senator Timilty has been a great partner to work with on the
state hospital issue. We try to be cognizant of what the Town needs and how to move forward.
Timilty has been the leader on legislation revolving around the hospital to help make it pass.
They have had recent talks with MASS Historical commission whose opinion about the Odyssey
House differs from the Town as the Town does not feel it should be preserved. Mr. Peterson
brought up the subject of the water tower and the well fields as that will come before the
Special Town Meeting vote next Monday October 7. Timilty said that if it is approved at the
meeting the legislation should not take very long with all the local support and DCAMM’s
approval. Mr. DeSorgher pointed out that we hope the state will do their part to revitalize the
memorial honoring two WW1 veterans from the state hospital. It is really embarrassing how
bad the area has become. Timilty assured that it will be taken care of. DeSorgher thanked him
for his involvement with Medfield State Hospital.
Another subject is Lyme disease being a real concern in Medfield. Right now bow hunters are
to keep 500 feet away from any house dwelling. Is there any possibility that a law would pass
to decrease to 150 feet. Response was that it’s hard to predict at the moment. Timilty said
that he is aware that Medfield is outstanding in the pursuit to eliminate Lyme disease.
Selectman Peterson said that the issue of not knowing the figures of reimbursements from the
state does not leave the Town much time to plan our budgets for town meeting. Both reps
agree that it can be frustrating for you, however we cannot make budget projections on money
that we don’t have. Timilty also responded by saying that the Towns we represent are not seen
as needy but I consistently try to make it known that it is necessary to keep them strong.
October 1, 2013
Page two
The Selectmen thanked Senator Timilty and Representative Garlic for all the time you give to
Medfield.
SWAP AREA AT TRANSFER STATION
Bob Swanson, one of the volunteers at the SWAP area is the spokesperson this evening. He
said that the SWAP area lends itself to a large amount of recycling thereby saving the Town
money on removing tonnage. We are looking for a seasonal structure to store some of the
better items like couches or dinette sets to protect these items from the weather. Sometimes
these are left over and we really do not want to put them in the trash as there still maybe
people looking for them at the next swap day. We do not intend to become a thrift store but it
a shelter would allow people to browse during the coming weeks. DeSorgher suggested that Tri
County be contacted to see ifthey may be interested in building a temporary structure to which
Swanson replied that it has to be temporary such as a carport as the Town needs access during
the winter for snow storage. Selectmen agree that a temporary shelter should be put up.
Swanson went on to say that we do need more volunteers. Interested people should call Nancy
Irwin volunteer coordinator for more information.
JOINT SALT BID
Superintendent Feeney requests the Selectmen vote to award the Joint Salt Bid to Eastern
Minerals.
VOTE: Selectman Peterson made a motion, seconded by Selectman DeSorgher to award the
2013-2014 Joint Salt Bid to Eastern Minerals, low bidder, in the amount of Solar
$47.20/del and CC $47.20/del and as recommended by Superintendent Feeney.
Vote was unanimous
SPECIAL ELECTION WARRANT
VOTE: Selectman Peterson made a motion, seconded by Selectman DeSorgher to call
a Special Town Election for October 21, 2013 and to sign the October 21, 2013
Special Town Election Warrant pertaining to Proposition 2 Yz Debt Exclusion Question
regarding the purchase of Red Gate Farm, Philip Street. Vote was unanimous
REVIEW OCTOBER 7TH SPEICAL TOWN MEETING ARTICLES
Mr. Peterson remarked that he supports the purchase of Red Gate Farm consisting of
approximately 31 acres. The town has the right offirst refusal and the price of $1.4 million is
exceedingly advantageous. It was noted that walking this land through the trails will lead to
Bubbling Brook in Walpole.
Mr. DeSorgher supports the purchase of Red Gate Farm.
October 1, 2013
Page three
Mr. Fisher said that we are all in agreement to support the purchase ofthis property which will
allow us to preserve the open space.
Articles 1 is seeking the Selectmen to petition for legislation to transfer to the Town the
hospital water tower and the tubular well-field for no or nominal consideration and Article 2
relates to conducting preliminary design and get cost estimates for a new state hospital water
tower. The Board supports these articles.
Chairman Fisher announced to the listening audience to please attend Town Meeting on
October i h as it is very important to the Town to be sure to pass these important articles. We
need a quorum of 250 and a 2/3 vote in favor of the purchase of Red Gate Farm. The next step
for the land purchase should it pass town meeting vote will be the Special Election.
BOARD OF HEALTH APPOINTMENT
The Board of Health requests the Selectmen vote to appoint Jennifer Polinski as a member.
Her work history and education support her qualifications to serve on the board.
VOTE: Selectman Peterson made a motion, seconded by Selectman DeSorgher to appoint
Jennifer M. Polinski as a member ofthe Board of Health. Vote was unanimous
MEETING MINUTES
VOTED unanimously to approve the September 17, 2013 meeting minutes with revision
UNITED NATIONS DAY
The United Nations Association of Greater Boston requests Medfield recognize October 24,
2013 as United Nations Day. The Selectmen agreed to proclaim the date, however, no
proclamation be issued.
ELM STREET / UTILITY POLE
Ms. Trierweiler remarked that a new house is under construction at 94 Elm Street and the
owners Eugene and Julianne Inozemcev request permission to place a pole to supply the
electricity to the house on town owned property. The owners wrote in their letter that should
the town need to move the pole in the future, they agree to pay any expense. Ms. Trierweiler
suggests that the letter be recorded at the Registry. The Selectmen support the request.
LICENSES & PERMITS
Selectmen Fisher and DeSorgher voted to grant permission to the Medfield Foundation to
post signs promoting the 8th Annual angel run to take place on Sunday December 8,2013.
Signs in place three weeks prior to the event
October 1, 2013
Page four
As a member of the MFi Selectman Peterson recused from the vote
VOTED unanimously to grant permission to the Medfield Public Library to set up a
Storywalk along the path leading to the Library, October 4 through November 1, 2013
VOTED unanimously to grant permission to the High School Field Hockey Team to hold a
fundraising car wash behind Town Hall Saturday October 19, 2013 10 AM to 1 PM
MEDFIELD STATE HOSPITAL STATUS UPDATE
Ms. Trierweiler announced that the next joint coordination meeting will be held on October 21
In Town Hall with John O’Donnell attending. She also announced that the towns of Dover and
Millis will attend the meeting at the Dwight”Derby House this Thursday October 3 at which time
Mr. DeSorgher will present an update on the status of the hospital site.
PENDING
Mr. Sullivan remarked that the MMA Fall Conference for Selectmen will take place this Saturday
October 5 at Tri-County High School.
SELECTMEN REPORT
Mr. Peterson attended the recent Safety Committee meeting and learned that the Police chief
is recommending stop signs installed in a few locations. He went on to say that the town of
Dover will not have an article on their town meeting warrant regarding the proposed rail trail.
The town is not interested and did not accept any money toward the project. He commends
the Grist Mill Committee on doing a great job with the new mill installation and it was a terrific
celebration.
Mr. DeSorgher said that he had talked with people at the MHS Alumni booth at Medfield Day
and then went on to Medway’s 300’h Anniversary Celebration Parade that was fantastic with 20
bands and Clysdale Horses. He queried Kristine about the Tree city application to which she
answered that it will be mailed in January. He would like Attorney Cerel to come to a meeting
to discuss the bylaws that pertain to the hospital as Cerel had offered his assistance.
On his walks around town Mr. DeSorgher made note of the following: at 10 Marlyn Road the
sidewalk is dug up and boards were put across; Valley Road sign missing at Birch Road;
Millbrookto Philip intersecting with Foundry several trees have blue ribbons; there is a sink
hole on Harding Street at Longmeadow Road; appears to be a water leak at a valve on Pleasant
Street near Medfield Gardens. Mr. DeSorgher said that he received a telephone call from a
fellow that wants to have the Transfer Station Wednesday hours extended to 7 PM all year long
as he has difficulty getting there by 4 PM. Ms. Trierweiler responded that it would mean
personnel working overtime and keep in mind that during the summer at 7 it is still light, in the
October 1, 2013
Page five
winter it will be dark so it could be a safety issue. CVS has a new plan to widen the
entrance/exit at route 27 which they will present to the Planning Board.
Selectman DeSorgher was the first selectman to attend a Mini Town Hall Neighborhood
Meeting, this one in the Stuart Street neighborhood. It was held at the home of Mike and
Caroline Quinlan. He said that the discussion revolved around the following items; Flynn’s Pond,
is it Town owned and will the roots/algae be cleared away; the neighbors would like to see
extra police patrols particularly near the cui de sac in the summer; on Butterfield Lane seems to
attract teenagers who come to party; neighbors queried if town sewer could be extended into
their area; the island at the entrance to Pondview needs clearing and mowing (is this something
DPW will do). Mr. Sullivan responded that an association was setup when the development
was planned and he believes one ofthe stipulations was to maintain the island. He will have
Sarah research the decision for that neighborhood. Mr. DeSorgher said that the October
meeting will take place in the Indian Hill neighborhood with Mr. Fisher attending. The
Committee to Study Memorials is planning to dedicate the area of Snyder Road and Lee Road to
two Medfield veterans, Earl Lee, World War II and George Snyder who served in the Korean
War. A forum on substance abuse and prescription drugs was held at the Endicott House in
Dedham. Chief Bob Meaney and Outreach Worker Dawn Alcott attended. Roche Bros made a
presentation oftheir proposed plan to the Downtown Study Committee and the Historic
District Committee. Father Owens a priest for 50 years will be leaving St. Edwards in June. He
will be greatly missed. St Edwards will combine with Norfolk’s St Jude to serve the community.
Mr. Fisher said that we had a great Medfield Day, very good attendance and perfect weather.
Many organizations had their own tents and Town Planner Sarah Raposa did a good job setting
up her area to give people an opportunity to talk about the state hospital. The Woodland
Theatre performed at Medfield Day. It’s phenomenal the quality oftalent within that group.
Congratulations to Zullo Gallery as they celebrate 25 years. I want to mention how Very
important it is for residents to come to the October 7 Special town Meeting, important for the
residents and important for the Town. A 2/3 vote is necessary for the purchase of Red Gate
Farm and then a majority at the special election on Monday October 21.
INFORMATIONAL
A special election to replace Rep. Dan Winslow will be held on January 7, 2014; the primary will
be on December 10. As Rep. Winslow’s district covered only two of our four precincts, the
election in Medfield requires only precincts three and four to vote.
The Selectmen received a thank you note from summer intern Kyle Andrulonis.
The warrant Committee will meet Sunday October 6 to review the warrant articles.
The new Town Garage is really coming along; paving was completed today. The building fits
into the site just great. DPW did an outstanding job with the site work.
Meeting adjourned at 8:50 PM
Meeting Minutes
October 15, 2013 draft
PRESENT: Selectmen Fisher, Peterson, DeSorgher; Town Administrator Sullivan; Assistant Town
Administrator Trierweiler; Administrative Assistant Clarke
The meeting convened at 7:00 PM in the Chenery Meeting Room.
Chairman Fisher announced the meeting is being recorded. He asked for a moment of
appreciation for our brave servicemen and women serving in Afghanistan.
SCHOOL SUPERINTENDENT, SCHOOL COMMITIEE CHAIRMAN
Chairman Tim Bonfatti remarked that we were fortunate to have Bob Maguire as
Superintendent of Schools for the past 14 years. He gave us incredible service. We are now
happy and excited to have Jeffrey Marsden with us.
Superintendent Marsden opened his remarks by saying that he is impressed with the great
pride Medfield takes in their schools as shown by the recent very well attended open house
school nights. I am pleased to see the good accord between school principles. I want to thank
everyone especially Chief Meaney and Chief Kingsbury for their support in my transition to
Medfield. We opened this new school year with 2,625 students, down 85 from prior year and
we have 18 more kindergarteners than anticipated, 156 total. As part of our compliance with
state standard initiatives we are implementing a new system for teacher evaluations; classroom
observations up to ten times per year. This will be helpful seeing how the teaching staff put
their professional practices in place and also learn their goals for students. Teacher quality is
one of our main focus pOints. This year a new program began BYOD (bring your own device) to
school to help increase student learning. Parents gave tremendous support to the program
purchasing the particular device for their student.
Selectman Peterson commented that with the lower enrollment perhaps there will be less
spending which could help lower taxes. Selectman DeSorgher commented that one of our
goals is to work with the school department to assure that we maintain a high quality of
education and high quality town services. We have implanted a Good Neighbor Policy;
whenever work or change will occur in a neighborhood make contact with the residents to let
them know what is being planned. I hope you will participate by informing parents even if the
work is being done inside the school. He continued saying that as a teacher he feels civic
education is being pushed aside; the more civic education a student receives the better
informed.
Selectman Fisher said that we will work hard together. The Selectmen are an advisory board,
however, the more we work together the high quality of education will be maintained. The
Selectmen thanked Superintendent Marsden and Chairman Time Bonfatti for attending this
evening and offered that joint meetings will be welcomed.
October 15, 2013
Page two
POLICE CHIEF
Chief Meaney said that he has had several requests for new stop signs at several intersections.
In his opinion he feels that the signs need to be installed. The locations are, Erik Road and
Partridge (both sides of Erik), Rocky Lane at Granite Street, West Mill at West Street and West
Mill at Harding Street. On a motion made and seconded it was
VOTED unanimously to change the traffic rules and orders to reflect the installation of
new stops signs, locations noted above
HONORING VETERANS
Chief Meaney remarked that high school junior Danielle Miano is in the audience and would
like to let you know about a plan for a fundraising event that she has discussed with me.
Danielle then explained that she would like to hold a “walk for warriors”. The plan is to conduct
a 2.4 mile walk the weekend before Thanksgiving in the area from the high school through to
Philip and Foundry Streets and back to the high school. She plans to use the money raised to fill
and send gift boxes to our servicemen and women; monies left over will be donated to
wounded service men, our warriors. Mr. DeSorgher remarked that I salute you for your efforts;
Selectmen Fisher and Peterson agreed it is a very worthwhile event. Mr. Sullivan added that
perhaps Danielle should be in touch with our Veterans’ Agent Ron Griffin for his assistance.
VOTE: Selectman Peterson made a motion, seconded by Selectman DeSorgher to
grant permission for a 2.4 mile Walk for Warriors. Vote was unanimous
UPHAM ROAD
Mr. DeSorgher is concerned with vehicles that park on both sides of Upham Road which then
gives little space for other vehicles to travel the road. Chief Meaney responded that yes it’s
difficult to get through and most of the vehicles belong to the staff at the Upham House. A
thought as to how to make a correction is that perhaps the Dwight Derby House would allow
four to six cars to use their parking area, particularly because they don’t usually use the area
during the day. This may help to alleviate the parking issues. Mr. DeSorgher thought that
making Upham a one-way street will help; Meaney replied all that does is shift traffic to
another street. DeSorgher suggested the Chieftalk with Cheryl O’Malley about parking at the
Dwight-Derby House.
IN EVENT OF DISEASTER
Mr. DeSorgher queried how are we prepared in the event of any disaster. Chief Meaney replied
that about five years ago the Board of Health put together a plan to handle a situation.
Police, Fire and Schools continue to hold meetings to discuss how to take care of issues. The
Chief continued that town is part of the Metropolitan Law Enforcement Council so that in an
event he has lots of resources to draw upon. Times have definitely changed regarding power
outages. Years back the electric company would have at least two of their trucks standing by to
October 15, 2013
Page three
help and it would be the employees time after time familiar with the locations of streets in
Medfield. Recently that is not the case. We have to call for assistance with outages and
workers are then dispatched to the area and they can be from just about anywhere, so no
institutional knowledge. We then have to give directions not only about the situation but
telling them where to go. Nstar employees are only dispatched by Nstar. If anyone goes to an
area unauthorized they could be laid off from their job. The Selectmen thanked Chief Meaney
for all his input.
MEDICARE PLANS
Mr. Sullivan said that it is necessary for the Selectmen to vote to award the renewal contracts
for the retiree Medicare health plans. The Insurance Advisory Committee recommends the
passage.
VOTE: Selectman Peterson made a motion, seconded by Selectman DeSorgher to
Award renewal contracts effective January 1, 2014 to MilA / Medex 2 and Blue
Medicare Rx and Tufts Medicare Preferred HMO Rx Plan and as recommended by
the Insurance Advisory Committee
MEDFIELD CULTURAL COUNCIL
Chairman Jean Mineo requests the Selectmen vote to accept the Disclosure by Special
Municipal Employee of Financial Interest in a Municipal Contract. This involves herself and
cultural Council members, Diane Borrelli, Steve Catanese, Susan Parker, William Pope and
Isabelle Wood and pertains to grant applications. On a motion made and seconded it was so
voted.
FORM A STEERING COMMITTEE
Selectman Peterson feels that a committee should be appointed to establish guidelines for the
proposed Pocket Park located on North Street adjacent to Zebra’s Bistro. Jean Mineo reported
that the Kiosk setup on Medfield Day in that area attracted about 150 written comments from
residents and neighbors for the park. A steering committee comprised of members to include
the Downtown Study, Park and Rec, Cultural District would draft a plan and hopefully carry it
through to implementation. Selectman Peterson requests that Jean Mineo be appointed as
acting chairman to organize the committee and it was so voted.
Ms. Trierweiler let the Board know that she has received a resignation letter from Downtown
Study Committee Chairman Brandi Erb.
VOTED: On a motion made by Selectman Peterson, seconded by Selectman DeSorgher it was
voted to accept the resignation of Brandi Erb with deep regret
October 15, 2013
Page four
LICENSES & PERMITS
VOTED unanimously to grant Medfield Youth Soccer permission to post sandwich board
signs November 2 through November 16 advertising upcoming soccer registration
VOTED unanimously to grant Boy Scout Troop 89 permission to post a sign at the Transfer
Station announcing the 18th annual Christmas Tree Pickup and recycling Program
VOTED unanimously to grant Medfield Coalition for Public education a one-day wine and
malt beverage permit for Community Trivia Night to be held Friday November 15
MEDFIELD STATE HOSPITAL STATUS UPDATE
Ms. Trierweiler reported to the Board the joint Mediation Committee will hold a meeting on
October 21, 2013 at 11:00 AM here in Town Hall
SELECTMEN REPORT
Mr. Peterson reported that MCAP will move forward with plans to do fundraising;
unfortunately the town did not receive the grant. Drug Take-back Day will take place on
October 2610AM – 2 PM at the Police Station. He continued that he attended the October 5
Selectmen Conference held at Tri-County listening to interesting sessions; in particular one on
sustainable water management.
Mr. DeSorgher remarked that a recent Committee to Study Memorials it was announced that
the dedication of streets to Earl Lee and George Snyder will take place on the Saturday before
Veterans Day. He is happy to announce that CVS has the Planning Board’s go ahead to correct
the entrance / exit at Route 27. Recently I met with John Harney and Bill Massaro and Millis
Selectman Charles Vecchi and Dover Selectman James Dawley atthe Dwight derby House to
discuss and bring the Selectmen up to date on the status of the Medfield State Hospital site.
Also about 100 people showed up for a walking tour of the site that Mike Taylor organized. He
continued that Nstar worked to remove some ofthe double poles, poles without other utility
wires. As I would like to see all double poles removed, a meeting with Nstar, Comcast and
Verizon will take place on Tuesday October 22 at 10 AM to form a plan for the removal. Also
thank you to the Highway Department for painting the guard rail on Elm Street and clearing the
path at the Scribner property to the hospital grounds. It was seriously overgrown with brush.
Mr. DeSorgher wishes to review Selectmen’s goals at the November 5 or the 19th meeting.
Mr. Fisher thanked Brandi Erb for her many years of service on the Downtown Study
Committee. She gave a tremendous amount of her time and talents to move forward with
downtown initiatives. The Special Election concerning the purchase of Red Gate farm will be
held this Monday October 21, 2013 6 AM to 8 PM at the CENTER. Please come and vote on this
very important issue. He continued his report saying that at the recent MEMO meeting it was
October 15, 2013
Page five
good to see new faces; I will be at the mini town hall meeting this Thursday at the home of
Connie and Roger Sweeney, and the Woodland Theatre production of Les Miserables was just
stunning and happy to see it was very well attended.
ADJOURNMENT
On a motion made by Selectman Peterson, seconded by Selectman DeSorgher the meeting
adjourned at 8:50 PM.

Tuesday November 19,2013 @7:00PM

AGENDA (SUBJECT TO CHANGE)

Executive session at close of meeting to discuss acquisition of Kenny property and pending litigation and not reconvene in open session. Board of Selectmen needs to meet jointly with MSH Negotiation Committee in executive session for the purpose of discussing negotiations for the proposed purchase of the state hospital property and not reconvene in open session

7:15 PM Presentation of proposed plan for 353-355 Main Street, Clark Tavern John and Michelle Linnert

7:35 PM Historical Commission Co-Chairman David Temple
Present Preservation Award

ACTION

Discuss Selectmen Goals

Vote to sign December 10, 20 13 Warrant for Special State Primary State Representative for Precincts 3 & 4

Applications received for the Open Space and Recreation Planning Committee from resident Jonathan Hinrichs and non-resident Eric O’Brien

Tuesday November 5,2013 @ 7:00 PM

AGENDA (SUBJECT TO CHANGE)

Executive session at close of meeting to discuss acquisition of Kenny property and pending litigation
7:30 PM FY2015 Budget Meeting / Warrant Committee / Town Departments

ACTION
Resignation letter received from Committee to Study Memorials member Ron Griffin
Award bid for reclassification Study to HRS Consulting in the amount of $15,000
Sign MOU for the MassGIS Aerial Flyover estimated to be $12,000

LICENSES & PERMITS
MEMO announces the Annual Holiday Parade on Saturday December 7, 2013 at 1 :OOPM.
MEMO requests a parade permit be issued for the event. Annual Tree Lighting Ceremony will
take place on Friday December 6, 2013 at 6:30 PM
New ‘N Towne Club requests permission to establish a booth at the MEMO Tree Lighting Ceremony

The Board of Selectmen will hold it second, and now regular fourth Tuesday of the month, meeting next Tuesday, October 22.  We are using the additional meeting to fit in things that we have not been getting to at our regular two monthly meetings on the first and third Tuesdays of every month.

Evelyn Clarke has distributed the following as our work for next Tuesday –

• 7PM – Permanent Building Committee member John Nunnari (other members?) and Fire Chief Kingsbury have an appointment to present a briefing on the status of the proposed public safety building;
• 7:20 – Ros Smythe will be coming to request the Selectmen vote to award the “Public Visioning Process” contract for the town’s due diligence investigation of the possible purchase of the Medfield State Hospital to Howard/Stein-Hudson Associates.  A copy of their proposal was attached; and
• 7:35 the Insurance Advisory Commiittee will report to the Board.

Tuesday October 15, 2013 @ 7:00 PM

AGENDA (SUBJECT TO CHANGE)

7:00 PM Jeffery Marsden, School Superintendent and School Committee members

7:30 PM Police Chief Meaney
Discuss proposed stop signs at Rocky Lane at Granite Street, West Mill Street at West Street, West Mill Street at Harding Street, Erik Road at Partridge Road (both sides of Erik Road)

ACTION
Vote to award renewal contracts for Retiree Medicare Plans for calendar year 2014
MIlA, Medex 2, Blue Medicare Rx
Tufts Medicare Preferred HMO Rx Plan

LICENSES & PERMITS
Medfield Youth Soccer requests permission to post sandwich boards November 2 through November 16 advertising upcoming soccer registration

Boy Scout Troop 89 requests permission to place a sign at the Transfer Station announcing the 18th Annual Christmas Tree Pick-up and Recycling Program. Pick-up service available Saturday January 4 and 11,2014